Bilingual Unit Clerk — Health Services Admin & Data

Acacia Network; New York (NY); On-site; USD 36,000 - 39,000; Full time

Job summary

Acacia Network Bronx, NY is seeking a Unit Clerk to perform confidential clerical and administrative work in outpatient or residential programs under the supervision of the Program Director.

Responsibilities include filing, data entry, minutes, and client roster management across EHRs such as Avatar, NextGen, and AWARDS; strong organizational and bilingual Spanish/English skills are strongly preferred.

Qualifications

• High School Diploma or GED required.
• AA/AS in Administration or related field preferred.
• Minimum of one year experience as a Unit Clerk or related role required.
• Must obtain Mandated reporter training before hire date (2 hours).
• Excellent organizational and communication skills required.
• Intermediate use of Microsoft Office and Internet.
• Bilingual Spanish/English strongly preferred.
• Ability to multitask and work under pressure required.

Responsibilities

• Provides quality customer service and maintains professional relationships with staff and clients.
• Manages clerical duties: filing, photocopying, scanning, emailing, minutes, data entry, calls.
• Maintains documentation in STARS, HERDS, OASAS reports, and Sigma Care as applicable.
• Generates client roster, staff schedule, and daily census for the program.
• Maintains client rosters in EHRs (Avatar, NextGen, AWARDS).
• Supports data collection for Methadone Annual Report and outreach communications.
• Prepares resident charts and informs Medical Team of sick calls as needed.
• Completes correspondence related to treatment, enrollment, and discharge.
• Oversees ordering, storage, inventory, and distribution of supplies.

Skills

Microsoft Office

Data entry

Bilingual Spanish/English

Multitasking

Communication skills

Education

High School Diploma or GED

AA/AS in Administration

Tools

STARS

HERDS

OASAS reports

Sigma Care

Avatar

NextGen

AWARDS

Job description

Acacia Network Bronx, NY is seeking a Unit Clerk to perform confidential clerical and administrative work in outpatient or residential programs under the supervision of the Program Director.

Responsibilities include filing, data entry, minutes, and client roster management across EHRs such as Avatar, NextGen, and AWARDS; strong organizational and bilingual Spanish/English skills are strongly preferred.