Bilingual Recruiting Assistant — Candidate Experience Pro

Comfort Systems USA; Lexington (KY); On-site; USD 36,000 - 48,000; Full time

Job summary

Comfort Systems USA is seeking a Recruiting Assistant to support the Talent Acquisition team with candidate sourcing, onboarding coordination, and ATS management. The role acts as a primary contact for candidates throughout the hiring process, helping ensure an exceptional candidate experience from application to day one.

The ideal candidate is organized, detail-oriented, customer-focused, and able to juggle multiple priorities in a fast-paced environment.

Qualifications

• Bilingual proficiency in English and Spanish with reading, writing, speaking, and comprehension.
• One (1) year of experience in recruiting, human resources, customer service, or administrative support preferred.
• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams.

Responsibilities

• Support recruiters throughout the full recruitment lifecycle.
• Source candidates through online databases, networking platforms, trade schools, employee referrals, and community partnerships.
• Conduct screening and onboarding of employee referrals.
• Review applications and resumes for minimum qualifications.
• Conduct candidate outreach and assist with initial candidate screening.
• Maintain accurate candidate records within the Applicant Tracking System (ATS).
• Assist with recruitment campaigns, job fairs, career events, and workforce development initiatives.
• Prepare offer letters and hiring documentation as directed by recruiters.
• Generate recruiting reports and track hiring metrics.
• Support recruiters in filling a variety of technical, skilled trades, and professional positions.
• Serve as a primary point of contact for candidates during the hiring process.
• Coordinate pre-employment requirements including background checks, drug testing, and employment verification activities.
• Assist candidates with completing onboarding paperwork and required documentation.
• Follow up with candidates to ensure onboarding tasks are completed on time.
• Communicate onboarding progress and hiring status updates to recruiting and HR teams.
• Ensure candidates receive all necessary information prior to their start date.
• Help create a positive and professional experience for every candidate throughout the hiring process.
• Maintain recruitment files and candidate documentation.
• Update spreadsheets, correspondence, and presentations as needed.
• Monitor recruiting inboxes and respond to applicant inquiries.
• Assist with data entry and record maintenance.
• Ensure compliance with company hiring procedures and documentation requirements.
• Support special recruiting projects and process improvement initiatives.
• Assist with employment and personnel-related administrative tasks associated with hiring activities.

Skills

Bilingual English/Spanish

Organizational skills

Communication

Microsoft Office Suite

Time management

Attention to detail

Customer service

Team collaboration

Tools

ATS experience

HRIS experience

Job description

Comfort Systems USA is seeking a Recruiting Assistant to support the Talent Acquisition team with candidate sourcing, onboarding coordination, and ATS management. The role acts as a primary contact for candidates throughout the hiring process, helping ensure an exceptional candidate experience from application to day one.

The ideal candidate is organized, detail-oriented, customer-focused, and able to juggle multiple priorities in a fast-paced environment.