Bilingual Receptionist/Attendance Clerk

Arizona Autism Charter Schools, Inc; Phoenix (AZ); On-site; USD 35,000 - 42,000; Full time

Job summary

An innovative charter school is seeking a dedicated Receptionist/Attendance Clerk to be the first point of contact for students and families. This role involves managing the front desk, providing exceptional customer service, and ensuring accurate attendance records. The ideal candidate will be bilingual in Spanish and proficient in Google Suite. Join a supportive environment that values professional development and offers competitive pay along with comprehensive benefits. This is a fantastic opportunity to contribute to a meaningful mission while advancing your career in education.

Benefits

Medical, Dental, Vision Insurance

401K with company match

96 hours Paid Time Off

Professional development opportunities

Employee Assistance Program

Pet Insurance

Qualifications

• Valid Arizona fingerprint clearance card required.
• Experience in customer service and administrative duties preferred.

Responsibilities

• Manage front desk and provide excellent customer service.
• Communicate with parents and maintain attendance records.
• Assist with administrative duties and prepare materials.

Skills

Bilingual (Spanish)

Customer Service

Communication Skills

Google Suite

Tools

Google Suite

Job description

Receptionist / Attendance Clerk

Arizona’s first and only autism-focused charter school seeking a Receptionist/Attendance Clerk.

Under the supervision and direction of the Campus Director; the Receptionist/Attendance Clerk manages the front desk and is the front line of customer service and community interaction for our schools. This role may involve bilingual translation, interpretation, customer support, and other administrative duties.

Attendance Duties:

• Communicate with parents, students, staff, etc. in person, by telephone, or by letter to provide information on a variety of attendance issues and meeting district and state absence notification requirements.
• Ensures accuracy of attendance records, including verification of teacher records.
• Maintains a variety of attendance records, schedules, and files (manual and computer) (e.g. contact and telephone logs, student attendance, school calendars, etc.) to provide reliable information in compliance with district policies.
• Prepares a variety of reports and written materials (.g. passes, standardized and special attendance reports, letters to parents, etc.) to convey information regarding school and/or district activities and procedures.
• Processes attendance records to disseminate information to appropriate parties.

Receptionist Duties:

• Serve as the front line for AZACS providing excellent customer service
• Excellent communication skills routing each call to the appropriate person to answer
• Greet the public, assist personnel and students
• Maintain effective working relationships with other personnel and students
• Serve as the gatekeeper to all phone calls and responses
• Participate in annual and ongoing staff training
• Communicate effectively and proactively with students and families
• Ensure the accuracy of the student in and out log
• Contact facilities and operations about all incoming deliveries
• Keep lobby area clear of debris and inviting to all that enter
• Prepare materials as directed by the administration
• Assists staff with meeting preparation and room scheduling as needed
• Uniform deliveries - use an email template to inform staff of uniform delivery
• Consistent and regular attendance is an essential function of this position.
  
• Other duties as assigned

Benefits

• Competitive pay based on experience ($35,520 to $42,000/yr DOE)
• Medical, Dental, Vision, Group Life Insurance, Voluntary Life, Supplemental Benefits, Employee Assistance Program, Pet Insurance
• 96 hours Paid Time off, federal holidays, and school breaks
• Eligible to participate in 401K with company match
  
• Great professional development and advancement opportunities!
  

Minimum Qualifications:

• Familiarity with Google Suite, including proficiency with word processing, spreadsheets, email, and calendar programs, preferred
• Valid Arizona fingerprint clearance card
• Bilingual (Spanish) required

ADA AND OTHER REQUIREMENTS:

Positions in this class require: stooping, crouching, reaching, standing, walking, fingering, grasping, feeling, talking, hearing, seeing, and repetitive motions.

Light Work:

Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.

Working Conditions:

Work is routinely performed in an indoor classroom environment.

The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed by this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

Arizona Autism Charter Schools, Inc. is an Equal Employment Opportunity Employer in compliance with Title VI of the Civil Rights Act of 1964, Civil Rights Act Title VII of 1972, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act (ADA) of 1990. Arizona Autism Charter Schools, Inc. does not discriminate on the basis of race, color, religion, national origin, sex, disability or age in employment or in any of its educational programs or in the provisions of benefits and services to students.