Bilingual Receptionist

Excelsior Prep Miami Gardens; Miami Gardens (FL); On-site; USD 35,000 - 45,000; Full time

Job summary

A Florida educational institution is seeking an Office Support Staff member responsible for various clerical duties essential to school operations. The role includes timely report submissions, maintaining the school's front office, and providing information to staff and the public. Ideal candidates should have a good understanding of bookkeeping procedures and secretarial practices, exhibit strong organizational abilities, and work effectively under pressure.

Qualifications

• Ability to interpret written and oral instructions.
• Ability to take independent action and handle unique problems.
• Ability to promote positive public relations.

Responsibilities

• Ensure timely submission of reports and letters.
• Provide information to the public and staff regarding school policies.
• Maintain a clean and tidy front office.

Skills

Good knowledge of bookkeeping procedures

Knowledge of secretarial procedures and practices

Ability to plan and organize work

Ability to maintain confidentiality

Knowledge of modern technology and computer operation

Job description

The Excelsior Office Support Staff is responsible for secretarial duties and other related office management assignments. This position is essential to the operation and climate of the school. In most cases, initial contact with students, families, and the community occurs through the school office staff before meeting any other school personnel.

Essential Duties and Responsibilities

• Ensure timely submission of reports, records, letters, and other materials.
• Compile regular and special reports.
• Provide information to the public, teachers, students, and other employees regarding school activities, established policies, rules, and regulations.
• Prepare online absence reports and timesheets for instructional support staff and substitute personnel (Principal must review and approve).
• May be responsible for requisitioning, ordering, and receiving school supplies and equipment.
• Conform to prescribed safety standards.
• Maintain a clean and tidy front office, demonstrating a focus on students and families.
• Provide appropriate, regular, predictable, and high‑value School Messenger calls to the whole school or designated subgroups, as appropriate.
• Perform other duties as assigned.

Skills

• Good knowledge of bookkeeping procedures and principles.
• Knowledge of Excelsior Schools and Sponsoring School District policies, regulations, and procedures, and the ability to explain and apply them.
• Knowledge of secretarial procedures and practices.
• Ability to plan, organize work, and set priorities.
• Ability to interpret written and oral instructions, as well as written regulations.
• Ability to take independent action when required and handle unique problems.
• Ability to maintain confidentiality of information.
• Ability to promote positive public relations and interact tactfully and diplomatically with others.
• Ability to work independently without immediate supervision and perform effectively under pressure.
• Ability to manage multiple tasks and assignments simultaneously.
• Ability to work flexible hours.
• Ability to recognize and report hazards and apply safe work methods.
• Possess physical and mental stamina commensurate with the responsibilities of the position.
• Knowledge of modern technology, including computer operation and relevant software programs.
• Perform other duties as assigned.