Bilingual R&D Administrative Specialist (JP/EN)

hitachi; Santa Clara (CA); On-site; USD 58,000 - 72,000; Full time

Job summary

Hitachi America, Ltd. is seeking a bilingual Administrative Specialist to support our R&D Planning Office in Santa Clara, CA. The role involves onboarding, purchasing, invoice processing, and supplies management for the R&D team.

You will assist with travel logistics, meetings, and events, and help maintain internal procedures and documentation. This temporary full-time position lasts about 9 months and requires strong communication across English and Japanese.

Qualifications

• Bilingual Administrative Assistant with 3–5 years experience.
• Fluency in Japanese required (oral & written) and cross-cultural familiarity.
• Proficient in MS Word, PowerPoint, and Excel in English and Japanese.

Responsibilities

• Support procurement and vendor processes (SOW, SAP PO).
• Manage onboarding & termination processes for staff and temps.
• Process invoices and track payments; maintain asset inventory.
• Coordinate meeting logistics, events, and travel for senior staff.
• Maintain R&D documentation and procedures; manage sign-offs and NDAs.
• Support office operations (cubicle assignments, maps, email lists).
• Assist Accounting, HR, Legal, and Purchasing as needed.

Skills

Bilingual Admin Support

Japanese Fluency (oral & written)

MS Office Proficiency (EN/JP)

Multitasking & Priority Management

Interpersonal & Communication Skills

Tools

Microsoft Office

Job description

Hitachi America, Ltd. is seeking a bilingual Administrative Specialist to support our R&D Planning Office in Santa Clara, CA. The role involves onboarding, purchasing, invoice processing, and supplies management for the R&D team.

You will assist with travel logistics, meetings, and events, and help maintain internal procedures and documentation. This temporary full-time position lasts about 9 months and requires strong communication across English and Japanese.