Bilingual Litigation Secretary

Shelby American, Inc.; West Palm Beach (FL); On-site; USD 40,000 - 60,000; Full time

Job summary

A leading personal injury law firm is seeking a detail-oriented Litigation Secretary to manage scheduling and coordination of legal proceedings. The ideal candidate will have strong organizational skills, proficiency in Microsoft Office, and experience in a law firm environment. This role offers competitive compensation and a comprehensive benefits package, including medical, dental, vision, and 401K matching.

Benefits

Competitive Salary based on experience

Medical, Dental & Vision

Group Life Insurance and Accidental Death & Disability

Short Term and Long Term Disability

Employee Assistance Program (EAP)

401K with company matching

3 weeks paid time off (PTO)

10 paid holidays

Qualifications

• Proven experience as a Litigation Secretary or in a similar role.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.

Responsibilities

• Schedule Depositions, Hearings, Mediations, and Client Meetings.
• Track service of process on Defendants & Deponents.
• Drafting of Motions & Orders.

Skills

Organizational skills

Communication

Attention to detail

Multitasking

Knowledge of legal procedures

Fluency in Spanish

Education

High school diploma or equivalent

Additional education or certification in legal studies

Tools

Microsoft Office Suite

Job description

Description

At GOLDLAW, a personal injury law firm, we believe the happiness, health, and engagement of our employees directly contribute to the customer service of our clients. GOLDLAW is a leading personal injury firm. We provide exceptional legal services and achieve favorable outcomes for our clients. Our commitment is to prioritize our employees while we work diligently, to grow the organization and enjoy life, given our benefit plans and competitive compensation. We are currently seeking a skilled and motivated professional to join our team!

Position Summary:

We are seeking a highly organized and detail-oriented individual to join our legal team as a Litigation Secretary. The candidate will play a critical role in managing the scheduling and coordination of legal proceedings, ensuring that court appearances, hearings, and meetings are efficiently arranged. This position requires strong organizational skills, excellent communication abilities, and an understanding of legal procedures.

Key Responsibilities:

1. Schedule Depositions, Hearings, Mediations, Client Meetings
2. Diary all deadlines on Outlook calendar
3. Open a case in the Florida E-Filing portal to file a Complaint Package
4. Track service of process on Defendants & Deponents
5. Drafting of Motions & Orders
6. Notice for Trial
7. Process Trial Orders and/or Case Management Plans
8. Prepare the attorney for Mediation
9. Draft Proposal for Settlements
10. Draft Requests for Copies/RFC's and ensuring records are received
11. Confirming the attorney calendar daily
12. Process pleadings into our case management system Filevine
13. Process team mail

Compensation & Benefits:

• Competitive Salary based on experience
• Medical, Dental & Vision
• Group Life Insurance and Accidental Death & Disability
• Short Term and Long Term Disability
• Employee Assistance Program (EAP)
• 401K with company matching
• 3 weeks paid time off (PTO)
• 10 paid holidays

Requirements

1. High school diploma or equivalent; additional education or certification in legal studies is a plus.
2. Proven experience as a Litigation Secretary or in a similar role within a law firm.
3. Proficient in using Microsoft Office Suite.
4. Strong organizational and multitasking abilities.
5. Excellent communication and interpersonal skills.
6. Attention to detail and accuracy.
7. Knowledge of legal procedures.
8. Fluency in Spanish.