Bilingual Immigrant Services Administrative Assistant

Catholic Charities Diocese of San Diego; El Centro (CA); On-site; USD 23,000 - 26,000; Full time

Job summary

Catholic Charities Diocese of San Diego is seeking an IS Admin Assistant to provide essential administrative support to the Immigrant Services team. The role includes client reception, intake processing, scheduling, and coordination with legal staff.

The position requires English fluency, Spanish bilingual ability, and proficiency in Microsoft Office. The candidate will maintain office supplies, manage records, and support case management activities under the Managing Attorney.

Qualifications

• One year certificate from college or technical school or 2-3 years related experience.
• Fluency in English and bilingual Spanish/English.
• Strong Microsoft Office skills including PowerPoint and Excel.

Responsibilities

• Greet and assist clients at the front desk and notify the legal team upon arrival.
• Assist Immigrant Services program and services as needed.
• Handle intake/consultation forms and forward to the Managing Attorney for review.
• Schedule appointments for DOJ Accredited Representatives, Case Workers and Managing Attorney.
• Maintain office equipment and inventory; manage receipts and records.

Skills

English fluency

Bilingual: Spanish/English

Office administration

Customer service

Education

One year certificate from college or technical school

2-3 years related experience or equivalent

Tools

Microsoft Office

PowerPoint

Excel

donation databases

graphic presentation software

e-immigration system

Job description

Catholic Charities Diocese of San Diego is seeking an IS Admin Assistant to provide essential administrative support to the Immigrant Services team. The role includes client reception, intake processing, scheduling, and coordination with legal staff.

The position requires English fluency, Spanish bilingual ability, and proficiency in Microsoft Office. The candidate will maintain office supplies, manage records, and support case management activities under the Managing Attorney.