Bilingual Central Registration Specialist

COMHAR, Inc.; Philadelphia (Philadelphia County); On-site; USD 32,000 - 40,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

Dental insurance

Life insurance

Disability insurance

403(b) retirement plan

Paid time off

Tuition reimbursement

Employee assistance program

Voluntary options: disability, etc.

Job summary

COMHAR, Inc. seeks a Scheduling Coordinator to ensure efficient operations by managing calendars, coordinating appointments, and delivering exceptional support across clients, staff, and programs.

The role requires a highly organized, proactive individual who can thrive in a fast-paced environment with strong communication skills and problem-solving abilities.

Qualifications

• High school diploma or GED required.
• Associate's degree preferred.
• 2–4 years of administrative/medical office or related experience.
• Experience as Office Manager or Administrative Assistant preferred.
• Bilingual proficiency in English and Spanish, with strong reading and writing skills.
• HIPAA awareness and regulations awareness.

Responsibilities

• Register patients accurately in the EMR system.
• Verify insurance eligibility, benefits, and authorizations.
• Collect co-pays, deductibles, and required documentation.
• Update demographic and insurance information for accuracy.
• Respond to inquiries and explain the registration process clearly.
• Collaborate with clinical and administrative teams to support patient flow.
• Ensure compliance with HIPAA and privacy standards.
• Maintain organized records and follow standard workflows.

Skills

Bilingual English/Spanish

Strong communication

Organizational skills

Problem solving

Education

High school diploma or GED

Associate's degree preferred

Job description

Description

We are looking for a highly organized and detail-focused Scheduling Coordinator to join our team. In this role, you will play a key part in ensuring that clients, staff, and programs operate efficiently by managing calendars, coordinating appointments, and providing exceptional support. The ideal candidate is proactive, reliable, and excels in a fast-paced environment where precision, communication, and problem-solving are essential.

Full-Time | Available In the Philadelphia, PA 19133 Area| Must Be Bilingual (Spanish Speaking)

Salary:

$36,108.8

Scheduled:

Monday-Friday 8:30AM-5:00PM

Job Summary

The Central Registration Technician is responsible for ensuring an efficient and accurate patient registration process across the organization. This role verifies insurance, updates demographic information, collects required documentation, and provides exceptional customer service to patients and families. As a key member of the administrative team, the Central Registration Technician supports smooth patient flow, collaborates with clinical and billing staff, and helps maintain compliance with organizational and regulatory requirements. Accuracy, professionalism, and strong communication skills are essential for success in this position.

Key Responsibilities

• Register patients accurately and efficiently in the electronic medical record (EMR) system.
• Verify insurance eligibility, benefits, and authorization requirements.
• Collect co-pays, deductibles, and required documentation in accordance with organizational policies.
• Update and maintain demographic and insurance information to ensure accuracy.
• Respond to inquiries and provide clear communication regarding the registration process and required documentation.
• Collaborate with clinical and administrative departments to support patient flow and resolve registration-related issues.
• Ensure compliance with HIPAA, privacy regulations, and organizational standards.
• Maintain organized records and follow established workflows and procedures.

Employees are eligible for generous benefit options including but not limited to:

Full-time and Part-time employees enjoy a comprehensive benefits package including medical, vision, and dental insurance, life and disability coverage, a 403(b) retirement plan, paid time off, tuition reimbursement, an employee assistance program, and additional voluntary options such as disability, accident, and pet insurance.

Requirements

Central Registration Technician Job Requirements:

• High school diploma or GED required.
• Associate's degree preferred.
• 2–4 years of administrative. medical office, behavioral health, or office support experience required.
• Previous experience as an Office Manager, Administrative Assistant, or Executive Assistant strongly preferred.
• Bilingual proficiency in English and Spanish, with strong reading and writing skills is required.
• Awareness of HIPPA Laws and Regulations

About COMHAR

COMHAR is a nonprofit human-services organization dedicated to empowering individuals, families, and communities to live healthier, self-determined lives. Our mission is: “To provide health and human services that empower individuals, families and communities to live healthier, self-determined lives.” Serving the Philadelphia region since 1975, COMHAR provides a wide continuum of behavioral health, intellectual and developmental disability, substance use, and social support services. With programs that include outpatient treatment, residential services, community-based recovery centers, supportive housing, and specialized services for children, families, and diverse populations, COMHAR delivers person-centered care rooted in dignity, respect, and community integration. Today, COMHAR’s team supports more than 5,500 people each month, helping individuals build stability, independence, and meaningful connections in their communities.

COMHAR strictly follows a zero-tolerance policy for abuse.

COMHAR is proud to be an Equal Opportunity Employer. We maintain a drug-free workplace. COMHAR, Inc. is a not-for-profit community-based health and human service organization founded in 1975. We do not discriminate in services or employment on the basis of race, color, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, past or present receipt of disability-related services or supports, marital status, veteran status, or any other class of persons protected by federal, state or local law.