Bilingual Branch Admin & Payroll Specialist

Precision Additives; Charlotte (NC); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Health Plan

Vision Plan

Flexible Spending Account (FSA)

Retirement Plans - 401K/ESOP

Paid Time Off (PTO)

Long and Short Term Disability

Life Insurance

Advancement and growth opportunities

Performance bonuses

Job summary

Precision Walls seeks a Bilingual Branch Administrative Specialist to manage general office duties and support branch operations in a fast-paced construction environment.

You must be fluent in Spanish and English, with 3+ years of admin/payroll experience, strong organization, communication, and multitasking skills, and proficiency in Microsoft Suite. This role involves payroll, onboarding, benefits, project documentation, and IT support in Charlotte, NC.

Qualifications

• 3+ years of administrative, employee relations, payroll, or office management experience, preferably in the construction industry.
• Strong organizational, communication, and multitasking skills.
• Proficiency with Microsoft Suite
• Experience with Apple products – set up and utilize iPads, help office staff with iPhone issues
• Ability to maintain confidentiality and manage multiple priorities in a fast-paced environment.
• Detail-oriented with excellent customer service skills.

Responsibilities

• Process weekly payroll, including travel pay, missed time, payroll deductions, Certified Payroll, and OCIP/CCIP reporting.
• Coordinate new hire onboarding, including applications, orientations, I-9s, background checks, drug screens, and benefits enrollment.
• Support employees with benefits and office-related questions.
• Process personnel action forms (PAFs), maintain employee records, and upload documentation into Plexxis.
• Support Superintendents, Project Managers, and branch leadership with reports, production meetings, and administrative tasks.
• Process and maintain project documentation, including contracts, COIs, project-specific compliance requirements, licenses, and supporting contract documentation.
• Answer phones, greet visitors, and provide excellent customer service.
• Process office expense reports, PTO logs, mileage logs, shipping, mail, and office supply orders.
• Maintain safety certifications, training records, and branch inventory, including uniforms.
• Subcontractor document and compliance and distribute subcontractor checks and lien waivers, including notarization when required.
• Provide basic IT support for branch employees and liaison with Corporate IT.
• Coordinate branch meetings, events, and other office activities.
• Perform other duties as assigned.

Skills

Bilingual Spanish/English

Payroll processing

Office administration

Payroll taxes/benefits knowledge

Confidentiality

Multitasking

Tools

Plexxis

Microsoft Office

Apple devices (iPad/iPhone)

Job description

Precision Walls seeks a Bilingual Branch Administrative Specialist to manage general office duties and support branch operations in a fast-paced construction environment.

You must be fluent in Spanish and English, with 3+ years of admin/payroll experience, strong organization, communication, and multitasking skills, and proficiency in Microsoft Suite. This role involves payroll, onboarding, benefits, project documentation, and IT support in Charlotte, NC.