Bilingual Advising Associate

Chemeketa Community College; Salem (OR); On-site; USD 45,000 - 60,000; Full time

Job summary

The Bilingual HSP Advising Associate at Chemeketa Community College provides developmental advising on prerequisites, transfer credits, degree requirements, and course of study. The role includes preparing materials, outreach, and supporting high school partnership programs and admissions processes.

This 100%, 11-month classified position is onsite with no remote option and requires bilingual English/Spanish capabilities along with strong communication and organizational skills.

Qualifications

• Minimum two years of full-time work experience related to essential functions.
• Bilingual English/Spanish required.
• Associates degree or higher in related fields.

Responsibilities

• Provide developmental advising on prerequisites, transfer credits, degree requirements and course of study.
• Prepare materials, presentations and assist with outreach and recruitment.
• Coordinate with high school partnership programs and engage with students and communities.

Skills

Bilingual English/Spanish

Excellent written and oral comms

Strong math skills

Team collaboration

Organizational skills

Education

Associates degree in Psychology, Counseling, Social Science or Education

Bachelor’s degree in psychology, counseling, education or related field

Job description

The Bilingual High School Partnerships (HSP) Advising Associate provides developmental advising to current and prospective students on academic pre-requisites, transfer credits, degree requirements, course of study, academic problems, and possible solutions in programs. As well as assist with the preparation of materials and presentations and provides outreach and recruitment, and support advising to high school partnership programs.

Please note the remote work is not an option for this role.

Chemeketa is a proud Hispanic-Serving Institution that aspires to be an inclusive environment where we honor and value the unique contributions of our diverse students, employees, and community. We seek to foster cultural competence and pursue equitable solutions that support all students in achieving their educational goals. If you are interested in joining the work of the college to pursue a supportive and inclusive culture, we encourage you to apply.

Advising & Student Success

• Maintains broad and current knowledge regarding college programs and services, graduation requirements, employment opportunities, financial aid and scholarship information, student support programs, college policies, and community partners and referral sources.
• Provides information for credit and non-credit seeking underage students on college programs, financial aid, registration, transfer programs, college transfer requirements, student success resources, CAMP/TRIO SSS students, community resources, services and strategies for success.
• Prepares for and gives group presentations, student orientations, workshops, college and career fairs, and other activities; assists in preparation and assemblage of materials for presentations, advising manuals, and other activities.
• Interviews students and reviews transcripts; evaluates high school and college transcripts for program completion; researches grade transcript problems; develops strategies for student support.
• Assists with college transitions processes for grant supported students.

Data Collection & Reporting

• Inputs, utilizes and maintains computer data for registration.
• Creates, verifies and prepares detailed reporting for grant activities, identifies school involved, determines number of students by school, teacher and course; develops program promotional materials.
• Maintains all records according to established procedures.

College & Community Communication

• Provides academic advising and information for programming; establishes and maintains relationships with department and counseling advisors to provide support and guidance to students in targeted program(s).
• Communicates with contracting school districts and college locations.
• Communicates with instructional staff and administrative staff regarding student progress.

Other Functions

• May help with registration process, updates of program booklets and brochures, monitors credit standards, and provides input into curriculum development.

Institutional Expectations

• Embraces diversity and actively collaborates effectively with a variety of students, staff and the public from diverse cultural, social, economic and educational backgrounds
• Participates in recruitment and retention of students at an individual and institutional level in promotion of student success
• Embraces, understands and uses appropriate technology tools to accomplish job functions
• Provides high quality, effective service to internal and external customers through continuous improvement and adoption of lean office practices

Your application will be scored based on the minimum qualifications, core competencies, and preferred qualifications listed below. If you are unsure whether you meet all of the qualifications , we encourage you to apply and address through your application materials all of the relevant education, transferable skills, and related experience that makes you a great candidate for this position.

The information provided on your application will be used to determine step placement upon hire. Please ensure you include all information on your application which you wish to be considered.

Minimum Qualifications

This level requires an equivalency of two (2) years of full-time work experience related to the essential functions and duties of the position listed above.

- AND -

Bilingual English/Spanish

- OR -

Associates degree in Psychology, Counseling, Social Science or Education.

- AND -

Bilingual English/Spanish

Core Competencies

• Working knowledge of high school graduation requirements and college equivalencies.
• Excellent written and oral communication and math skills
• Documented ability to relate well to youth
• Demonstrated ability to work as a team member with other staff in decision making and planning situations
• Strong organizational skills
• Bilingual/multicultural skills sufficient to select appropriate behaviors, values and attitudes within different cultures during interactions with others.

Preferred Qualifications

• Bachelor’s degree in psychology, counseling, education or a related field.
• One (1) year of professional-level experience providing advising, resource navigation, and guidance services to youth.
• Prior working experience advising High School to College transition programs.
• Prior working experience in a post-secondary or community college setting, a plus.

Terms of Employment

• This is a 100%, 11-month classified assignment at the 13 pay rate
• This position has a 6-month probationary period
• All positions at Chemeketa are required to be available for work onsite as requested by the college.
• Requires flexible work schedule to meet program needs, which may include evenings and/or weekends
• This position may require the use of your personal vehicle for transportation between campus locations
• If requested, requires the provision of official transcripts upon hire
• Employees must maintain Oregon, Washington or Idaho residency as a condition of employment.
• Successful applicants for designated positions must successfully pass a background inquiry, which may include criminal, driving, credit and full background checks. Only information relevant to the position will be considered. An individual with negative information on their background inquiry will not necessarily be denied employment.
• Providing false information will result in rejection of an application, employment offer or dismissal

Physical Requirements

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary requirements are met.

Veterans' Preference

Applicants are eligible to use Veterans' Preference when applying with Chemeketa Community College in accordance with ORS 408.225, 408.230 and 408.235; and OAR 105-040-0010 and 105-040-0015. Preference will be given only if the applicant meets the minimum criteria of the position and electronically attach the required documentation at the time of application.

For information regarding Veterans' Preference qualifications, visit http://www.oregonjobs.org/DAS/STJOBS/vetpoints.shtmlq

Documents Required for Veterans' Preference

• One of the following:
  • MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) -OR-
  • Letter from the US Dept. of Veterans Affairs indicating receipt of a non-service connected pension -OR-
  • Certification that discharge or release from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate
• In addition to one of the above documents, Disabled Veterans must also submit one of the following:
  • A copy of their Veterans disability preference letter from the Department of Veterans Affairs -OR-
  • Certification that medical separation from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.

You can request copies of your military service record through the National Archives website at http://www.archives.gov/veterans/military-service-records/

*Please Not e:

As part of the first round of screening, the committee will conduct an anonymous review of the application materials and will not be able to view any personally identifiable information. Please be sure that your application is complete and thoroughly depicts how you meet the minimum qualifications, core competencies and preferred qualifications. Required documents must be provided at the time of application. Any applications which do not have the required documents attached will be considered incomplete. Incomplete applications will not be considered. Chemeketa makes employment decisions based solely on the candidate's demonstrated competencies as related to successful performance in the position.

Public Service Loan Forgiveness

Chemeketa Community College is considered a qualifying public employer for the purposes of the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness program, full-time employees working at the College may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions regarding your loan eligibility should be directed to your loan servicer or to the US Department of Education.

Legal Compliance

C3. Chemeketa Community College does not discriminate based on race, color, religion, national origin, immigration or citizenship status, age, sex, sexual orientation, gender identity or expression, marital status, familial status, pregnancy, disability, veteran status, genetic information, or any other status protected by federal, state, or local law in any area, activity, or operation of the College.

Chemeketa Community College is an equal opportunity/affirmative action employer.

• For students with disabilities: Section 504/ADA Coordinator in Student Accessibility Services, 503.399.5279
• For employees with disabilities: Vice President of Governance & Administration, 503.399.2537
• For sex-based discrimination: Title IX Coordinator, 503.584.7323
• For equal employment opportunities or affirmative action: Affinitive Action Officer in Human Resources, 503.315.4586

To request this publication in an alternative format, please call 503.399.5192. For language access, please call 503.315.4586.