Administrative Assistant III - Student Engagement

Rogue Community College; Oregon (WI); On-site; USD 20,664 - 28,929; Part time

Job summary

Rogue Community College in Oregon is seeking an Administrative Assistant III to support Student Engagement programs, including Student Life, ASGRCC, campus clubs, and student organizations. The role handles scheduling, travel coordination, purchasing, budget tracking, records management, data entry, event support, and preparation of reports.

This part-time classified position (19 hours/week) resides in the Student Engagement department, with starting compensation at entry level on the 2026-27

Qualifications

• Associate's degree in business administration, business technology, office administration, or a related field required.
• Minimum of two years of progressively responsible administrative, clerical, or customer service experience.

Responsibilities

• Provides administrative and clerical support for Student Engagement programs and services.
• Serves as a point of contact for students, employees, community partners, and the public; responds to inquiries and provides information and referrals as appropriate.
• Schedules meetings, appointments, and events; maintains calendars and coordinates logistical arrangements.
• Prepares, formats, proofreads, and distributes correspondence, reports, agendas, minutes, presentations, and other documents.

Skills

Customer service

Verbal & written communication

Organization & prioritization

Data entry

Education

Associate's degree in business administration or related field

Tools

Microsoft Office

ERP systems

Database systems

Job description

Position Description

Position Title Administrative Assistant III

Secondary Title Student Engagement

Group / Grade 5

Classification Classified

Work Location All Campuses

Overtime Eligible Non-Exempt

Division Student Learning & Success

Differentials Bilingual

Department Student Engagement

Reports To Director of Student Engagement

Supervision Received Works under the supervision of the Director of Student Engagement.

Supervisory Responsibility Supervision is not a responsibility of this position. May oversee student employees.

Position Summary

The Administrative Assistant III provides administrative support for Student Engagement programs and services, including Student Life, ASGRCC, campus clubs, and student organizations. The position performs a variety of administrative and clerical duties including scheduling, travel coordination, purchasing and requisition processing, budget tracking, records management, data entry, event support, and preparation of correspondence, reports, and other documents. Working closely with the Director of Student Engagement and department staff, the position supports efficient department operations and compliance with institutional procedures and reporting requirements. The position provides responsive and professional customer service to students, employees, community partners, and the public.

Administrative Operations & Customer Service

• Provides administrative and clerical support for Student Engagement programs and services.
• Serves as a point of contact for students, employees, community partners, and the public; responds to inquiries and provides information and referrals as appropriate.
• Schedules meetings, appointments, and events; maintains calendars and coordinates logistical arrangements.
• Prepares, formats, proofreads, and distributes correspondence, reports, agendas, minutes, presentations, and other documents.
• Maintains office records, files, supplies, and general administrative operations.

Financial, Purchasing & Travel Support

• Processes requisitions, purchase requests, reimbursements, receipts, and related documentation in accordance with college procedures.
• Assists with tracking expenditures, maintaining budget records, and monitoring account balances for Student Engagement programs and activities.
• Coordinates travel arrangements, registrations, lodging, transportation, and itineraries for staff and students.
• Communicates with vendors, service providers, and internal departments regarding purchasing, payments, and related administrative matters.

Program, Event & Student Organization Support

• Provides administrative and logistical support for Student Engagement programs, activities, events, ASGRCC, campus clubs, and student organizations.
• Coordinates room reservations, facility requests, work orders, technology requests, and event logistics.
• Assists with event preparation, implementation, and follow-up activities.
• Processes and tracks forms, records, communications, and other documentation related to student engagement programs and activities.
• Assists with administrative support related to student employee onboarding, scheduling, and timekeeping processes as assigned.

Records, Data Management & Compliance Support

• Maintains electronic and paper records in accordance with college procedures and records retention requirements.
• Performs data entry, record maintenance, and information tracking using college databases and software systems.
• Assists with preparation of routine and custom reports.
• Supports file reviews, record audits, and documentation processes to help ensure compliance with institutional, state, and federal requirements.
• Maintains confidentiality of student, employee, and departmental information in accordance with FERPA and other applicable regulations.

Other Duties as Assigned

• May participate in college committees and workgroups as assigned.
• Engages in professional development activities.
• Performs other duties as assigned.

Institutional Expectations

• Demonstrates our core values of integrity, collaboration, diversity, equity, and inclusion, sustainability, and courage.
• Actively contributes to a culture of respect and inclusivity by collaborating effectively with students, colleagues, and the public from diverse cultural, social, economic, and educational backgrounds.
• Participates in retention of students at an individual and institutional level in promotion of student success.
• Embraces and leverages appropriate technology to accomplish job functions.
• Provides high quality, effective service through learning and continuous improvement.

Minimum Qualifications

• Education – an Associate's degree in business administration, business technology, office administration, or a related field is required.
• Experience– a minimum of two years of progressively responsible administrative, clerical, office support, or customer service experience is required.

Only degrees received from an accredited institution will be accepted: accreditation must be recognized by the office of degree authorization, US Department of Education, as required by ORS 348.609. Final candidate will be required to provide official transcripts for required degree.

Any satisfactory equivalent combination of education and experience which ensures the ability to perform the essential functions of the position may substitute for the requirement(s).

Please see our Applicant Guide for more information on education/experience equivalency guidelines.

Preferred Qualifications

• Experience in a community college or academic setting is preferred.
• Bilingual and/or bicultural applicants preferred.

Essential Knowledge, Skills, & Abilities (Core Competencies)

• Knowledge – General office practices and procedures, including recordkeeping, business correspondence, filing systems, purchasing processes, basic bookkeeping and budget tracking, customer service practices, and operation of standard office equipment. Computer applications and data systems, including word processing, spreadsheets, databases, electronic records management systems, and enterprise resource planning (ERP) systems. Business English, grammar, spelling, punctuation, and office communication practices.
• Skills– Administrative and clerical support skills; customer service skills; verbal and written communication skills; organization and prioritization skills; data entry and records management skills; computer skills including Microsoft Office Suite® products and other office software applications. Basic conversational Spanish preferred.
• Abilities – Provide professional and responsive customer service to individuals from diverse backgrounds; maintain confidentiality and handle sensitive information appropriately; organize and prioritize multiple tasks and deadlines; maintain accuracy and attention to detail; learn and apply college policies, procedures, and software systems; use office equipment and computer applications effectively; communicate clearly and professionally both orally and in writing; establish and maintain effective working relationships with students, employees, community partners, and the public; work independently within established procedures; and adapt to changing priorities and workload demands.

Other Requirements

• For assignments requiring operation of a motor vehicle, possession of a valid Oregon Driver’s License or the ability to obtain one within 30-days of employment, and maintenance of an acceptable driving record are required.

Remote Work Options

• In-person/On Campus

Physical Demands

The physical demands listed below represent those that must be met by an incumbent to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential functions.

Manual dexterity and coordination are required for over half of the daily work period (more than 50%) which is spent sitting while operating office equipment such as computers, keyboards, 10-key, telephones, and other standard office equipment. While performing the duties of this position, the employee is frequently required to stand, walk, reach, bend, kneel, stoop, twist, crouch, climb, balance, see, talk, hear, and manipulate objects. The position requires some mobility including the ability to move materials less than 5 pounds daily, and 5-25 pounds occasionally. This position requires both verbal and written communication abilities.

Working Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the employee is primarily working indoors in an office environment. The employee is not exposed to hazardous conditions. The noise level in the work environment is usually moderate and lighting is adequate.

This is a Part-time Classified, 19 hour per week (47.5%) position in the Student Engagement department. Starting compensation is entry level for Group 5 on the 2026-27 Classified Wage Schedule.

Position will remain open until filled, with screening scheduled for August 17, 2026.

Opportunity Starts Here – with people who bring curiosity, creativity, and care to their work. At Rogue Community College, we strive to hire and support employees who enrich our community and bring fresh perspectives to our work. Together, we’re creating a welcoming environment where people feel valued and respected, and where innovation grows.

We value the many ways people gain experience and develop skills. If your background doesn’t align perfectly with every qualification, we still encourage you to apply. You might be just what we’re looking for.

Candidates with disabilities requiring accommodation and/or assistance during the hiring process may contact Human Resources at 541-956-7329. Only finalists will be interviewed. All applicants will be notified by email after final selection is made. Final candidate will be required to show proof of eligibility to work in the United States. For position with a degree required, only degrees received from an accredited institution will be accepted; accreditation must be recognized by the Office of Degree Authorization, US Department of Education, as required by ORS 348.609.

Public Service Loan Forgiveness

Rogue Community College is considered a qualifying public employer for the purposes of the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness program, full-time employees working at the College may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions regarding your loan eligibility should be directed to your loan servicer or to the US Department of Education.

Rogue Community College does not discriminate in any programs, activities, or employment practices on the basis of race, color, religion, ethnicity, use of native language, national origin, sex, sexual orientation, gender identity, marital status, veteran status, disability, age, pregnancy, or any other status protected under applicable federal, state, or local laws. For further policy information and for a full list of regulatory specific contact persons visit the following webpage: www.roguecc.edu/nondiscrimination.