Bilingual Administrative Support

Insight Carolinas PLLC; Charlotte (NC); Hybrid; USD 29,000 - 32,000; Part time

Benefits offered by this job

BCBS health insurance (50% company‑pay

401(k) with company match

Up to 5 days PTO for part-time

Quarterly staff appreciation events

Professional growth opportunities

Job summary

Insight Carolinas PLLC is seeking a warm, organized bilingual Administrative Support to assist Spanish-speaking clients through the assessment process. This role includes client communication, scheduling support, administrative tasks, and translation services.

Based on location, there may be opportunities for in-person support at Ballantyne (Charlotte) and Concord, NC. Compensation is $21-$23 per hour for a part-time position with weekday availability and flexible daytime hours.

Qualifications

• Fluent in both English and Spanish.
• Strong verbal and written communication skills.
• Experience in administrative support, healthcare, education, customer service, or mental health settings preferred.
• Proficient with Microsoft Office Suite.

Responsibilities

• Serve as the primary contact for Spanish-speaking clients and families.
• Make outreach and follow-up phone calls.
• Translate communications between clients and providers as needed.
• Provide translation support during testing and clinical appointments.
• Assist with scheduling, paperwork tracking, and maintain client records.

Skills

Bilingual (English/Spanish)

Communication skills

Organizational skills

Multitasking

Tools

Microsoft Office Suite

Scheduling software

Job description

Locations: Ballantyne (Charlotte) and Concord, NC

Insight Carolinas is seeking a warm, organized, and dependable Bilingual Administrative Support team member to assist our Spanish-speaking clients throughout the assessment process. This role combines client communication, scheduling support, administrative tasks, and translation services.

Depending on the candidate's location and practice needs, there may be opportunities to provide in-person support at one or both office locations.

Compensation & Schedule

• $21-$23 per hour, based on experience
• Part-time position
• Consistent weekday availability required to support scheduling and client needs
• Flexible schedule with hours primarily occurring during standard business hours
• Ideal for someone seeking meaningful part-time work, including stay-at-home parents returning to the workforce

Responsibilities

Client Communication & Translation

• Serve as the primary contact for Spanish-speaking clients and families
• Make outreach and follow-up phone calls
• Assist families with paperwork and appointment preparation
• Translate communications between clients and providers as needed

Appointment Support

Provide translation support during:

• Testing intake appointments
• Psychological testing appointments
• Feedback sessions
• Other clinical appointments requiring Spanish-language support

Administrative Support

• Assist with scheduling and appointment coordination
• Track completion of required paperwork
• Maintain accurate client records
• Support providers with administrative tasks as needed

Qualifications

• Fluent in both English and Spanish (required)
• Strong verbal and written communication skills
• Previous experience in administrative support, healthcare, education, customer service, or mental health settings preferred
• Professional interpretation or translation experience preferred but not required
• Comfortable working with children, adults, and families
• Proficient with Microsoft Office Suite

Technology Requirements

• Comfortable using scheduling software, email, and virtual meeting platforms
• Ability to learn and navigate new technology systems
• Reliable high-speed internet for virtual components of the position
• Comfortable assisting clients with electronic forms, patient portals, and virtual appointments

What We're Looking For

The ideal candidate is:

• Friendly and approachable
• Highly organized and detail-oriented
• Dependable and professional
• Comfortable multitasking and managing priorities
• Able to work independently and as part of a team
• Compassionate and patient when supporting clients and families

Why Insight Carolinas?

• Supportive, family-oriented culture
• BCBS health insurance (50% company-paid for employees working 30+ hours/week)
• 401(k) with company match
• Up to 5 days PTO for part-time employees
• Quarterly staff appreciation events
• Professional growth opportunities
• Meaningful work helping underserved families access mental health services

About Insight Carolinas

Founded in 2022 by Drs. Ashli and Kevin Kurian, Insight Carolinas provides psychological assessment and psychotherapy services for children, adolescents, and adults.