Bilingual Administrative & HR Assistant — Hybrid Miami

Bertelsmann-Jobs; Miami (FL); Hybrid; USD 60.000 - 65.000; Vollzeit

Benefits dieser Stelle

Hybrid work model

Comprehensive benefits

Annual bonus eligibility

Zusammenfassung

Penguin Random House Grupo Editorial (PRHGE) in Miami is seeking an Administrative Assistant - Bilingual English/Spanish. This hybrid role supports management, HR coordination, office operations, and editorial administration in a fast-paced publishing environment.

The candidate will handle travel, expenses, contracts, invoices, and onboarding, with strong Excel/PowerPoint skills and fluency in English and Spanish. Hybrid schedule based in Miami is expected.

Qualifikationen

• ~3 years of experience in administrative roles.
• Experience as office coordinator/office manager is a plus.
• Bilingual English/Spanish communication is required.
• Strong MS Office proficiency including Excel, Outlook, and PowerPoint.
• Ability to handle confidential information with discretion.

Aufgaben

• Provide day-to-day administrative and office management support for the PRHGE Miami office.
• Provide administrative support to the management team, including expense reports, travel arrangements, meeting coordination, sample mailings, and other administrative needs.
• Support Human Resources administration and employee-related activities, including recurring HR processes, internal programs, employee communications, and onboarding coordination.
• Support editorial administrative processes, including contracts, invoices, reporting, book materials, and related documentation.
• Coordinate general office operations, including supplies, equipment, facilities needs, shipping, and other workplace requirements.
• Prepare presentations and other materials for meetings, internal communications, and special projects.
• Organize company meetings, events, and special projects as needed.

Kenntnisse

Bilingual English/Spanish

Strong organizational skills

Time management

Attention to detail

Professional communication

Discretion with confidential info

Tools

Excel

Outlook

PowerPoint

SAP / ERP

Jobbeschreibung

Penguin Random House Grupo Editorial (PRHGE) in Miami is seeking an Administrative Assistant - Bilingual English/Spanish. This hybrid role supports management, HR coordination, office operations, and editorial administration in a fast-paced publishing environment.

The candidate will handle travel, expenses, contracts, invoices, and onboarding, with strong Excel/PowerPoint skills and fluency in English and Spanish. Hybrid schedule based in Miami is expected.