Bilingual Administrative Assistant – English/Spanish (Hybrid)

Bertelsmann; Miami (FL); Hybrid; USD 60,000 - 65,000; Full time

Benefits offered by this job

Bonus eligibility

Hybrid work model

Comprehensive benefits

Job summary

Penguin Random House Grupo Editorial (PRHGE) in Miami seeks a highly organized Administrative Assistant fluent in English and Spanish. This hybrid role supports the management team across HR coordination, office management, and editorial administration.

The position requires ~3 years in administrative roles, strong MS Office and PowerPoint skills, and the ability to handle confidential information. You’ll work in a collaborative, fast-paced environment with a diverse team.

Qualifications

• 3 years of experience in an administrative-support role.
• Strong organizational and time-management skills.
• Excellent attention to detail and problem-solving abilities.
• Strong written and verbal communication; professional service-oriented approach.
• Ability to handle confidential information with discretion.
• Proactive, dependable, and able to work independently while supporting multiple areas.
• Proficient in Microsoft Office; Excel and Outlook.
• Advanced PowerPoint skills for polished presentations.

Responsibilities

• Provide day-to-day administrative and office management support for the PRHGE Miami office.
• Support management with expense reports, travel, meeting coordination, mailings, and other admin needs.
• Assist HR administration and onboarding processes.
• Support editorial administrative tasks, including contracts, invoices, and reporting.
• Coordinate general office operations, supplies, facilities, and shipping.
• Prepare presentations and materials for meetings and projects.
• Organize company meetings, events and special projects as needed.

Skills

Organizational skills

Time management

Attention to detail

Communication

Discretion

Independent worker

Microsoft Office (Excel, Outlook)

PowerPoint

SAP

Tools

SAP

Job description

Penguin Random House Grupo Editorial (PRHGE) in Miami seeks a highly organized Administrative Assistant fluent in English and Spanish. This hybrid role supports the management team across HR coordination, office management, and editorial administration.

The position requires ~3 years in administrative roles, strong MS Office and PowerPoint skills, and the ability to handle confidential information. You’ll work in a collaborative, fast-paced environment with a diverse team.