Bilingual Administrative Assistant (Spanish/English)

Mastery PA; Camden (NJ); Hybrid; USD 40,000 - 50,000; Full time

Benefits offered by this job

403(b) retirement plan

NJ Pension Plan enrollment

Employee Assistance Program

Mental health & counseling programs

Professional Development Fund

Retailer discounts & perks

Health Advocate Helpdesk

Job summary

Mastery Schools in Camden, NJ seeks an Administrative Assistant to support daily front-desk operations, greet visitors, answer calls, manage mail, and maintain databases. The role involves ordering supplies, scheduling, and assisting with student enrollment paperwork to ensure smooth school operations.

The ideal candidate will have 3–5 years of administrative experience, advanced MS Office skills, and fluency in Spanish and English, with strong multitasking and organizational abilities.

Qualifications

• Relate to a diverse student and parent population.
• Advanced proficiency in Microsoft Office: Outlook, Word, Excel and PowerPoint.
• Proven ability to multi-task, organize and prioritize work.
• Respond promptly to requests and inquiries with accuracy.
• High attention to detail and professional demeanor.
• Fluency in Spanish and English is required.

Responsibilities

• Answer general inquiries, direct and screen phone calls.
• Greet parents and visitors and direct them appropriately.
• Create and maintain databases (Excel, school records, inventory).
• Place orders for departments and track orders.
• Manage front office supplies and mailing/shipping.
• Maintain conference room calendar and schedule meetings.
• Assist with student enrollment paperwork and follow-up calls.
• Open/close front reception and uphold school standards.
• Communicate high expectations for academics and behavior.

Skills

Multitasking

Organization

Professionalism

Communication (bilingual)

Timely response to inquiries

Tools

Microsoft Office Suite

Job description

Founded in 2001, Mastery Schools is a public charter network of 23 K-12 schools in Philadelphia and Camden, serving more than 14,000 students.

At Mastery, we’re on a mission to provide all students with the academic and personal skills they need to succeed after graduation and pursue their dreams. Student achievement is not just a goal for our organization; it's the reason we exist, and every member of our team is dedicated to securing student success. We are also committed to pursuing equity, actively disrupting systemic racism, and addressing the disparities that limit our students' choices.

Our culture is built on respect, service, and the belief that the success of our students, their families, and the communities we serve will help us achieve our mission. We foster a positive, open, and inclusive environment where honesty, humor, and continuous improvement are celebrated.

Join us in creating a model urban school district that serves all students with excellence. Together, we can make a lasting impact.

The Opportunity:

The Administrative Assistant is responsible for supporting the daily operations of the schools reception area presenting a high achievement culture to all students, visitors and parents. The Administrative Assistant is ready to ask students to uphold school standards in between completing administrative tasks at the front desk. This employee will answer the phones, sort mail, file, fax, create and maintain databases and any general administrative duties as needed.

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About Mastery:

Founded in 2001, Mastery Schools is a public charter network of 23 K-12 schools in Philadelphia and Camden, serving more than 14,000 students.

At Mastery, we’re on a mission to provide all students with the academic and personal skills they need to succeed after graduation and pursue their dreams. Student achievement is not just a goal for our organization; it's the reason we exist, and every member of our team is dedicated to securing student success. We are also committed to pursuing equity, actively disrupting systemic racism, and addressing the disparities that limit our students' choices.

Our culture is built on respect, service, and the belief that the success of our students, their families, and the communities we serve will help us achieve our mission. We foster a positive, open, and inclusive environment where honesty, humor, and continuous improvement are celebrated.

Join us in creating a model urban school district that serves all students with excellence. Together, we can make a lasting impact.

The Opportunity: The Administrative Assistant is responsible for supporting the daily operations of the schools reception area presenting a high achievement culture to all students, visitors and parents. The Administrative Assistant is ready to ask students to uphold school standards in between completing administrative tasks at the front desk. This employee will answer the phones, sort mail, file, fax, create and maintain databases and any general administrative duties as needed. Duties and Responsibilities:

Answering general inquiries, directing and screening phone calls

Greeting parents and visitors to the school and directing them to the appropriate location

Creating and maintaining databases such as Excel and the School Computer Network for student records, school equipment inventory etc.

Placing orders for departments and tracking the order process for the individual school

Managing of office supplies for the front office

Overseeing mailing and shipping delivery systems

Maintaining conference room calendar and scheduling meetings as needed

Aiding in student enrollment process for school in regards to paperwork completion and follow up phone calls

Opening and closing of the school front reception facility

Communicating to students with high expectations for academic achievement and appropriate behavior in and outside the classroom

Maintaining a positive and welcoming environment for parents, visitors, coworkers and students

General administrative duties as assigned

Qualifications:

Ability to relate to a diverse population of students and parents a must

Advanced proficiency in computer skills specifically, Microsoft Office: Outlook, Word, Excel and PowerPoint, and ability to learn new programs/software quickly

Proven experience multi-tasking, organizing and prioritizing work

Ability to handle requests and inquires and respond within a timely manner

High attention to detail

Performs duties with a high degree of professionalism and positive energy

Spanish & English fluency required

Education and Experience:

Three to five years administrative assistant experience is preferred

Mastery's Benefits Package: We offer a full benefits program and opportunities for professional growth. Some of our most popular benefits include our 403(b) retirement plan for PA employees (with a 5% match from Mastery for full-time employees), enrollment in the State of New Jersey Pension Plan for NJ employees, a robust Employee Assistance Program, mental health and counseling programs, an annual Professional Development Fund, and discounts and perks at a myriad of retailers, travel organizations, insurance providers, and so much more, as well as access to the Health Advocate Helpdesk to help you navigate various benefits-related topics. Please go here to see all of our Benefits offerings ! Annual Calendar: As you plan to make Mastery your new work home, please feel free to review our calendar here . We like to think our calendar is a benefit of working here too! Why You Should Apply: Studies have shown that women and people of color are less likely to apply for jobs unless they believe they can perform every job description task. We are most interested in finding the best candidate for the job, and that candidate may come from a less traditional background. Mastery may consider an equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.
APPLY HERE

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