Bilingual Administrative Assistant – Floater

seaboardmarine; Houston (TX); On-site; USD 39,000 - 43,000; Full time

Benefits offered by this job

401K Match

Medical Insurance

Tuition Reimbursement

Life Insurance

Paid Time Off

Parental Leave

Paid Holidays

EAP

Job summary

Seaboard Marine in Houston, TX is seeking an Administrative Assistant to support the department with clerical tasks under supervision. Responsibilities include data entry, filing, answering phones, and mail handling. Must meet deadlines and maintain professional vendor relations.

Qualifications include at least one year of admin experience, fluent English and Spanish (spoken and written), and solid MS Outlook & Excel skills. Long-term position with growth and benefits.

Qualifications

• Minimum one year of administrative experience.
• Intermediate English communication (verbal and written).
• Intermediate Spanish communication (verbal and written).
• Ability to communicate professionally in a business environment.
• Intermediate computer skills (MS Outlook & Excel).
• Must be able to meet deadlines.
• Strong organization and time management skills.
• Ability to prioritize, multi-task and work independently with limited supervision.
• Ability to establish and maintain effective working relationships with vendors and colleagues.
• Ability to work a flexible schedule, extended hours as needed.

Responsibilities

• Assist departments in clerical functions such as data entry, filing, answering phones and handling mail.
• Maintain a clean, safe work area and awareness of surroundings.
• Perform tasks in accordance with safety guidelines.
• Support other departments as needed.
• Perform related tasks as assigned.

Skills

Admin experience

English fluency

Spanish fluency

Communication

Time management

Organization

Deadline adherence

Multitasking

Vendor relations

Independent work

Education

High School diploma

Data entry experience

Tools

MS Outlook

Excel

Job description

Starting rate: $19 per hour

Long-term employment with opportunities for growth

We offer excellentbenefits including:

• 401(K) Retirement Saving Plan w/ Employer Match
• Medical, Dental & Vision insurance
• Tuition Reimbursement
• Life Insurance
• Supplemental Medical Coverage
• Paid Time Off
• Parental Leave
• Paid Holidays
• Employee Assistance Program
• Flexible Spending Accounts

POSITION SUMMARY:

This position is responsible for providing support in the performance of various administrative and clerical duties for the department assigned to.Assignments should be carried out under close direct supervision. To do this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

GEOGRAPHIC REGION:

Please note applicants out of the geographic region for position applied will not be considered.

QUALIFICATIONS:

Required

• Must have a minimum of one (1) year of experience in administrative.
• Intermediate communication skills in English (verbal and written).
• Intermediate communication skills in Spanish (verbal and written).
• Ability to communicate (read and write) effectively, professionally, and friendly in a business environment.
• Intermediate computer skills (MS, Outlook & Excel).
• Must have the ability to consistently meet deadlines.
• Must possess strong organization and time management skills.
• Ability to prioritize, multi-task and work independently with limited supervision.
• Ability to establish and maintain effective working relationships with vendors and fellow employees.
• Ability to work a flexible schedule, extended hours, holidays, and/or weekends as needed.

Preferred

• At least one (1) year of data entry experience.
• High School diploma or equivalent.

DUTIES AND RESPONSIBILITIES:

Primary

• Assist the departments in a variety of clerical functions such as, but not limited to, data entry, filing, answer phones, handling mail, etc.

• Maintain a clean work area, free of debris or safety hazards and awareness of surroundings (i.e. vehicles, people, equipment, etc.) at all times.
• Perform all functions in accordance with operation and safety guidelines.
• Support other departments, as needed.
• Perform other related tasks as assigned.

Secondary

• Provide assistance in physical inventories performed indoor, outdoor, and/or in a warehouse environment as needed.
• Perform other related tasks as assigned.

PHYSICAL REQUIREMENTS:

• Subject to physical is required along with other tests as applicable.
• The employee is continuously required to use hands to finger, handle, or feel.
• The employee frequently is required to talk and/or hear.
• The employee is continuously required to sit.
• The employee is occasionally required to stand and walk; climb or balance; stoop, kneel, crouch, or crawl.
• The employee must occasionally lift and/or move up to twenty (20) pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

SAFETY REQUIREMENTS:

• Report safety hazards.
• Immediately report incidents involving injury, illness, or property damage.
• Wear protective PPE (Personal Protective Equipment) as instructed or necessary.
• Comply with all company safety policies, procedures, and rules.
• Refuse any unsafe task or operation.
• Participate in safety meetings and training.
• Be constantly aware of their personal safety and that of their coworkers.

SUPERVISION RECEIVED AND EXERCISED:

Receives direct supervision from HR Supervisor, and functional supervision by the Mount Dora Farms General Manager, and the Regional Controller, as needed. Does not exercise supervision over any other position.

CONDITIONS:

• Indoors office, and occasionally outdoors and/or in a Warehouse environment - Exposed to controlled temperatures in an office environment. and occasionally exposed to a non controlled environment (outdoors) where they may be exposed to all possible environmental factors such as extreme heat, cold, rain, wind and high humidity during day and night shifts.
• The noise level in the work environment is usually low to moderate.

DISCLAIMER:

• We are an Equal Opportunity Employer committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
• If an applicant with a disability is unable or limited in their ability to use or access our online application center as a result of their disability, they can request reasonable accommodations by sending an email to [e-mail].
• The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
• The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.