Bilingual Administrative Assistant

Ever Fresh Fruit Co; Boring (OR); On-site; USD 40,000 - 55,000; Full time

Job summary

Ever Fresh Fruit Co is seeking a Bilingual Administrative Assistant to enhance operational efficiency for our customer service and management teams. The ideal candidate will possess excellent organizational and communication skills, be fluent in English and Spanish, and have a strong background in office software. This position offers a supportive and dynamic work environment, with opportunities for professional growth and development.

Benefits

Medical

Dental

Vision

Short-term disability

Life insurance plan

Vacation and sick time

8 paid holidays

Tuition reimbursement

Generous 401(k) match

Qualifications

• Minimum of 2 years’ experience in an administrative or customer service support role.
• Fluency in both English and Spanish required.
• Demonstrated ability to multitask and prioritize in a dynamic office environment.

Responsibilities

• Greet and check in all visitors, following strict access and security protocols.
• Provide verbal and written translation services as needed.
• Support Customer Service with order entry and create documents.

Skills

Bilingual proficiency (English/Spanish)

Office software proficiency

Strong communication skills

Education

High school diploma or equivalent

Associate degree in office administration preferred

Tools

Microsoft Office Suite

Adobe Acrobat Pro

Job description

Are you a hardworking, motivated, self-starter with a strong desire to be part of a stable, supportive, fast paced team? We offer opportunities for a long-term career, with consistent hours and opportunity for growth.

What Ever Fresh Fruit Companyoffers!

• Monday through Friday schedule
• Dedicated Employee Development Team to assist with career growth
• Opportunities for advancement
• A leadership team that works alongside you for continued support
• Employee recognition programs

Ever Fresh Fruit Company offers employer paid:

• Medical
• Dental
• Vision
• Short-term disability
• Life insurance plan
• Vacation and sick time
• 8 paid holidays
• Tuition reimbursement
• Generous 401(k) match

About us!

We work closely with our customers to create unique flavor elements to ice cream bases and yogurt preps.Many of our ingredients end up in easily recognizable brands on the store shelf as we produce for both international corporations as well as smaller, localbrands. Our Research and Development is done in-house so we get to witness the whole process from ideation to creation. We support regional trade organizations, source locally when appropriate and help to bring healthy food topeople’s tables.

Administrative Assistant (Bilingual)

Department: Customer Service

Status: Non-exempt

Employee Classification: Regular Full-time

Reports To: Customer Service Manager

Supervisory Responsibilities: None

Shift: Monday through Friday 8:00am to 5:00pm

Job Summary: The Bilingual Administrative Assistant is a key contributor to ensuring the smooth operation of the front office and daily business functions. This individual serves as the first point of contact for visitors and callers and provides high-level administrative support to Customer Service, Sales, Human Resources, and Executive Management. The ideal candidate will demonstrate good work ethics, professionalism, confidentiality, bilingual proficiency (English/Spanish), and strong proficiency in office software and communication tools.

Essential Functions:

1. Greet and check in all visitors, following strict access and security protocols.
2. Answer, screen, and direct incoming calls professionally.
3. Provide verbal and written translation services (English/Spanish) as needed, including HR-related discussions and general employee communication needs.
4. Maintain and manage office supply inventory and coordinate maintenance of office equipment.
5. Support Customer Service with order entry, inventory review and preparation of shipping documents.
6. Design and edit documents, forms, spreadsheets, and flyers.
7. Write and design the company newsletter, coordinating with various departments for content.
8. Coordinate with IT partners on troubleshooting, and technology logistics.
9. Organize and support internal meetings, including coordinating lunches and materials.
10. Prepare and distribute mail, packages, and interoffice communications.
11. Run local errands including daily post office trips.
12. Participate in special projects or tasks as assigned by management.

Knowledge, Skills, and Abilities:

1. Minimum of 2 years’ experience in an administrative, receptionist, or customer service support role.
2. High school diploma or equivalent required; Associate degree or coursework in office administration or related field preferred.
3. Fluent in English and Spanish, both written and verbal.
4. Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, Publisher, PowerPoint, and Teams.
5. Competent in Adobe Acrobat Pro (form design and editing).
6. Ability to maintain strict confidentiality, particularly when handling HR-related functions.
7. Highly organized with excellent attention to detail and time management skills.
8. Demonstrated ability to multitask, prioritize, and take initiative in a dynamic office environment.
9. Professional demeanor with excellent interpersonal and customer service skills.
10. Demonstrates integrity, accountability, and reliability in all tasks.
11. Ability to learn new skills and follow directions
12. At least 18 years of age, able to pass pre-employment criminal background and controlled substance testing
13. Ability to lift 25 pounds.

Working Conditions/Physical Factors:

1. Must be able to use normal office equipment (scanner, printer, copier, computer)
2. Must be able to talk/hear/sit for prolonged periods of time

Other Duties as Assigned:

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee.