Bilingual Administrative Assistant

PROMAN Skilled Trades; Austin (TX); On-site; USD 35,000 - 50,000; Full time

Job summary

A leading company in staffing and recruiting is seeking a Bilingual Administrative Assistant to provide essential support to teams and departments. This role involves overseeing onboarding, coordinating communications, and maintaining office supplies. The ideal candidate is organized, adaptable, and detail-oriented, capable of working in a fast-paced environment. If you have strong communication skills and a high school diploma, this entry-level position offers a great opportunity for growth within the organization.

Qualifications

• Minimum one to two years’ experience working in an office environment.
• Self-starter with the capacity to work independently.
• Detail-oriented and deadline-focused.

Responsibilities

• Oversees onboarding of temporary staff.
• Maintains inventory of office supplies and orders supplies as needed.
• Prepares and/or processes correspondence to vendors and clients as requested.

Skills

Communication

Organizational Skills

Multi-tasking

Education

High school graduate

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Internet Explorer

Job description

Join to apply for the Bilingual Administrative Assistant role at PROMAN Skilled Trades.

Proman Staffing is a member of the Proman global family of companies, and a leading provider of temporary staffing throughout the Southeast, Central South, Midwest, and Eastern United States. Proman Staffing has created a strong reputation providing industrial staffing services for a wide variety of businesses. Our success is our ability to incorporate top performance teams at our locations with a focus on the industrial sector of the market. We are a global company proud of our family culture of working as one team for our customer’s advantage.

Our Administrative Assistant role is responsible for providing administrative support in various functions to an individual, team, department, or other group in an organization. Responds to or routes routine inquiries from external or internal sources with standard correspondence or other messaging.

Responsibilities

• Oversees onboarding of temporary staff.
• Greets visitors. Answers telephone and routes calls to appropriate parties.
• Maintains social media job ads for temporary staffing openings.
• Responds to requests for information.
• Maintains inventory of office supplies and orders supplies as needed.
• Establishes and maintains filing system for department. Retrieves information from files including documents in storage when needed.
• Sorts and distributes incoming mail. Coordinates outgoing mail.
• Prepares and/or processes correspondence to vendors and clients as requested.
• Works on special projects as needed.

Requirements

• Excellent communication (listening, speaking, writing) and diplomacy skills.
• Knowledge of Microsoft Windows, Outlook, and Internet Explorer. Proficient in Excel and Word.
• Basic word processing, spreadsheet, and graphics software skills.
• Schedules and coordinates meetings, travel, and other group activities.
• Must be organized and able to work in a fast-paced environment.
• Detail-oriented and deadline-focused.
• Adaptability and flexibility.

Skills and Abilities

• Self-starter with the capacity to work independently.
• Minimum keyboarding skills of 45 wpm.
• Ability to perform general office tasks within an office environment.
• Ability to multi-task and manage competing demands.

Qualifications

• High school graduate.
• Minimum one to two years’ experience working in an office environment.
• Experience working independently.
• Demonstrated experience in managing competing demands.

This is not an all-inclusive list of duties and may include other duties and responsibilities as assigned by the supervisor.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative, Customer Service, and Human Resources

Industries

• Staffing and Recruiting

Note: The job posting does not indicate that it is expired; it appears active.