Bilingual Accounts Payable & Bookkeeping Virtual Assistant

Humamaria; United States; Remote; USD 28,000 - 55,000; Full time

Benefits offered by this job

Weekly payments

Free training and upskilling

Supportive community

Job summary

20four7VA is seeking remote bilingual Accounts Payable & Bookkeeping Virtual Assistant to support an North Carolina construction client with subcontractor billing and data management. You will work primarily in QuickBooks and the company's internal app, verifying bills and transferring project details between systems.

The ideal candidate has strong bookkeeping experience, accurate expense categorization, and the ability to identify discrepancies before entry.

Qualifications

• Previous bookkeeping or accounts payable experience required.
• QuickBooks experience required.
• English/Spanish bilingual proficiency required.
• Experience with expense categorization and financial data entry required.
• Construction, contracting, or subcontractor accounting experience a plus.
• Strong Excel or spreadsheet skills.
• Strong attention to detail and numerical accuracy.

Responsibilities

• Review and verify subcontractor bills and supporting documentation.
• Enter approved bills, expenses, and related financial information into QuickBooks.
• Assist with accounts payable and subcontractor payout preparation.
• Categorize expenses and income accurately.
• Maintain organized accounting records and supporting documentation.
• Identify missing, duplicate, or inconsistent information.
• Transfer measurements and project data from internal systems into QuickBooks.
• Enter and maintain subcontractor log sheets and worksheets.
• Compare submitted information against purchase orders and approved pricing.
• Identify discrepancies and coordinate clarification with internal supervisors.

Skills

Bookkeeping

Accounts Payable

QuickBooks

Bilingual English/Spanish

Excel / Sheets

Discrepancy identification

Attention to detail

Tools

QuickBooks

Microsoft Excel

Google Sheets

Job description

Title: B-CPT-11436 Bilingual Accounts Payable & Bookkeeping Virtual Assistant

Independent Contractor – B-CPT-11436 Bilingual Accounts Payable & Bookkeeping Virtual Assistant/Business Support VA/Senior-Advanced Level (Remote).

Overview

20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia.
An established concrete and masonry construction company in North Carolina is seeking a full-time bilingual Accounts Payable & Bookkeeping Virtual Assistant to support subcontractor billing, accounts payable, expense tracking, and accounting data management. The VA will work primarily within QuickBooks and the company's internally developed application, verifying subcontractor bills and transferring accurate project and financial information between systems. The ideal candidate has a strong bookkeeping background, understands proper expense categorization, and is comfortable identifying discrepancies before information is entered or processed. Construction experience is preferred but not required.
The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor.

Scope of Services

Contractors will be required to provide services that align with the following client tasks:

Accounts Payable & Bookkeeping Support

• Review and verify subcontractor bills and supporting documentation
• Enter approved bills, expenses, and related financial information into QuickBooks
• Assist with accounts payable and subcontractor payout preparation
• Categorize expenses and income accurately
• Maintain organized accounting records and supporting documentation
• Identify missing, duplicate, or inconsistent information

Construction Data & Billing

• Transfer measurements, subcontractor bills, and project information from the company's internal application into QuickBooks
• Enter and maintain subcontractor log sheets and worksheets
• Compare submitted information against purchase orders and approved pricing
• Identify discrepancies and coordinate clarification with internal supervisors
• Maintain accurate project-related financial records

Administrative Support

• Communicate with supervisors, vendors, and subcontractors when clarification is required
• Assist with Spanish-language information or documentation as needed
• Maintain organized digital records and trackers
• Support additional accounting and administrative workflows as assigned

Each engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing.

Skills

The Contractor must demonstrate proficiency in the following, depending on the Client’s requirements:

• Previous bookkeeping or accounts payable experience required
• QuickBooks experience required
• English/Spanish bilingual proficiency required
• Experience with expense categorization and financial data entry required
• Construction, contracting, or subcontractor accounting experience a plus
• Strong Excel or spreadsheet skills
• Strong attention to detail and numerical accuracy

IDEAL CANDIDATE PROFILE

• Strong bookkeeping and accounts payable background
• Highly accurate and detail-oriented
• Comfortable identifying discrepancies rather than simply entering information
• Fluent or highly proficient in both English and Spanish
• Organized and dependable
• Comfortable working with construction-related financial information
• Able to work independently within established approval processes

APPLICATION SOFTWARE KNOWLEDGEABLE / REQUIRED

• QuickBooks
• Microsoft Excel / Google Sheets
• Accounting / Accounts Payable Systems
• Internal Client Application – Training Provided
• Microsoft Office / Google Workspace

Work Schedule

• Contracted Hours per Week: 40 Hours
• Scheduled Working Days: Monday through Friday (unless otherwise mutually agreed in writing)
• Daily Working Time: 9:00 AM – 5:00 PM EST

Note: The Company will make reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW.

Terms of Engagement

• Contractors will operate under a Master Services Agreement and a Statement of Work
• This is not an offer of employment; contractors are not employees of 20four7VA or any client
• All compensation is processed through 20four7VA according to the terms of the engagement

Role Summary & Requirements

• REQUIRED SERVICE: Business Support
• REQUESTED EXPERIENCE TIER LEVEL: Senior- Advanced Level
• Contracted Hours per Week: 40 hours/week
• Daily Working Time: 9:00 AM – 5:00 PM EST
• Scheduled Working Days: Monday-Friday
• REPORTING TO/POC: To Be Determined
• Number of VAs: 1
• GENDER PREFERENCE: None
• LANGUAGES SPOKEN/PREFERENCE: English/Spanish
• ACCENT PREFERENCE: Level A-C (Strong English & Spanish Communication Required)
• REGION PREFERENCES: Nearshore Preferred

What we offer

• Competitive rates
• Weekly payments
• Various open roles are available
• Free training and upskilling
• Constant support and guidance
• A vibrant community always ready to support you
• And more!