Bid Manager

Darktrace; Dallas, Northern (TX, KY); Hybrid; USD 90,000 - 130,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

Parental leave

Pet insurance

Commuter benefits

401(k)

Employee Assistance Program

Job summary

Darktrace in Dallas, Texas seeks a Bid Manager to lead end-to-end bid processes for software solutions, coordinating across Sales, Legal, Finance, Product and Security to deliver timely, high-quality proposals. This role requires strong project management, attention to detail, and a forward‑looking problem solver who can mature processes.

Responsibilities include bid coordination, proposal development, stakeholder management, and continuous improvement of templates and tools to boost win rates.

Qualifications

• Bachelor’s level degree in business or related field.
• 3+ years of bid management, proposal writing, or sales operations experience in software/tech.
• Proven track record managing complex bids and RFPs.
• Ability to build, scale, and improve bid processes, tools, and resources.

Responsibilities

• Bid Coordination: manage full lifecycle from qualification to submission.
• Proposal Development: create compliant, tailored proposals that articulate value.

Skills

Project management

Organizational abilities

Written communication

Verbal communication

Under pressure

Microsoft Office Suite

Education

Bachelor’s degree

Tools

Microsoft Office

Job description

Our Values

Own It | Win as One | Raise Our Bar | Move First.

Job Description

The Bid Manager will lead and coordinate the end‑to‑end bid process for software solutions, ensuring timely, high‑quality, and competitive proposals that align with company strategy and client requirements. This role requires strong project management skills, attention to detail, and the ability to collaborate across multiple teams, including Sales, Legal, Finance, Product, and Security. This is a building role; the successful candidate will be a forward‑looking and creative problem‑solver with a proven track record of establishing and maturing functions and processes.

Key Responsibilities

• Bid Coordination: Manage the full lifecycle of bids and RFP responses, from initial qualification through submission and post‑bid review.
• Proposal Development: Create compelling, compliant, and tailored proposals that clearly articulate value propositions and differentiate the company’s offerings.
• Stakeholder Management: Work closely with Sales, Legal, Finance, Product, and technical teams to gather inputs, resolve issues, and ensure alignment on pricing, terms, and deliverables.
• Compliance & Risk Management: Ensure proposals meet all client requirements, internal policies, and legal standards.
• Process Improvement: Develop and maintain best practices, templates, and tools to streamline the bid process and improve win rates.
• Market Intelligence: Stay informed on industry trends, competitor offerings, and client procurement strategies to enhance proposal competitiveness.
• Reporting: Track bid progress, maintain accurate records, and provide regular updates to leadership on pipeline status and success metrics.
• Resource Development: Build and develop tools and resources that increasingly enable self‑service for key stakeholders.
• Proactively Research: Conduct research to find RFPs where we should submit a positive response.

Qualifications

• Education: Bachelor’s level degree (preferably in business or a related field)
• Experience: 3+ years of experience in bid management, proposal writing, or sales operations within a software or technology company.
• Proven track record of successfully managing complex bids and RFPs.
• Demonstrated ability to build, scale, and improve bid processes, tools, and resources.
• Skills: Strong project management and organizational abilities. Excellent written and verbal communication skills. Ability to work under pressure and meet tight deadlines. Proficiency with Microsoft Office Suite.
• Knowledge: Familiarity with SaaS business models, software licensing, and commercial terms.

Benefits

• 100% medical, dental and vision insurance, plus dependents
• Paid parental leave
• Pet insurance Discount Life insurance
• Commuter benefits
• 401(k)
• Employee Assistance Program

Equal Opportunity Employer

Darktrace is an Equal Opportunity Employer.

We consider all qualified applicants for employment without regard to race, color, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Darktrace is committed to providing reasonable accommodations to qualified individuals with disabilities in accordance with applicable laws.

If you require a reasonable accommodation to participate in the application or interview process, please contact your Talent Partner.

Employment with Darktrace is at-will, meaning either the employee or Darktrace may terminate the employment relationship at any time, with or without cause or notice, except where prohibited by law or governed by a separate written agreement.

For over a decade, Darktrace has pioneered a proactive, AI-native approach to cybersecurity. Our passion, creativity and determination to succeed is helping us build something completely novel and extraordinary.

Join us on our mission to keep our customers ahead of the changing cyber threat landscape every day.