Bid Coordinator

Welsbach Electric Corp.; New York (NY); On-site; USD 65,000 - 85,000; Full time

Job summary

Welsbach Electric Corp. in New York City is seeking a detail-minded Bid Coordinator to oversee our estimating process.

You’ll set up new estimates, organize documents, and keep bid calendars current to ensure nothing slips through the cracks before a bid goes out. This busy role involves coordinating with estimators, managing attachments and amendments, handling prequalification packages, and maintaining organized records.

Qualifications

• 2+ years in a construction, estimating, or office coordination role (electrical/construction)
• Experience with Accubid estimating software is a plus
• Familiarity with bid systems or public agency bids (DOT, DEP, MTA) is a plus

Responsibilities

• Set up new estimates in tracking sheets and bid calendar; assign estimate numbers and keep dates current
• Order and organize contract documents, drawings, and specs (set up network folders and bid books)
• Manage GC quote logs and invitations, and follow up with GCs to confirm who’s bidding
• Handle pre-qualification packages, bid bond requests, and insurance review paperwork
• Download and distribute amendments as they’re issued; keep Dropbox and bid books up to date
• Check plan holder lists weekly and help finalize bid documents and online pricing entries with the estimators
• Update tracking sheets with final numbers once a bid is submitted
• Maintain and submit the weekly bid list
• Process estimating and engineering payroll weekly
• Manage the Welsbach bids inbox — route amendments, and invitations to the right people
• Build prequalification packages and submit requests for bids
• Keep website accounts, contact lists, and the estimating records room in order
• Help with takeoffs when needed

Skills

Strong organization

Multi-bid multitasking

Clear communication

Deadline driven

Tools

Excel

Outlook

Accubid estimating

Dropbox

Bid portals

Job description

About Us

We are one of the largest commercial electrical contractors in New York City, offering design-build solutions for government agencies, utilities, and private enterprises. We specialize in outdoor electrical construction and maintenance solutions, ranging from intelligent transportation systems (ITS) to fiber optic networks to power systems and more.

Job Summary

Welsbach Electric islooking for an organized, detail-minded Bid Coordinator to keep our estimating group running smoothly.You’llbe the backbone of the bid process — setting up each job,keeping ourtrackingand calendars current,chasing downdocuments and amendments, and making sure nothing slips through the cracks before a bid goes out. This is a busy role with a steady flow of bids each week, so good follow-through matters.

Essential Duties & Responsibilities

WhatYou’llDo (Per Bid)

• Set up new estimates in our tracking sheets and bid calendar; assign estimate numbers and keep dates current
• Order and organize contract documents, drawings, and specs (set up network folders and bid books)
• Manage GC quote logs and invitations, and follow up with GCs to confirmwho’sbidding
• Handle pre-qualification packages, bid bond requests, and insurance review paperwork
• Download and distribute amendments asthey’reissued; keep Dropbox and bid books up to date
• Check plan holder lists weekly and helpfinalizebid documents and online pricing entries with the estimators
• Update tracking sheets with final numbers once a bid is submitted

WhatYou’llDo (Ongoing)

• Maintain andsubmitthe weekly bid list
• Process estimating and engineering payroll weekly
• Manage the Welsbach bids inbox — route amendments,and invitations to the right people
• Build prequalification packages andsubmitrequests for bids
• Keep website accounts, contact lists, and the estimating records room in order
• Help with takeoffs when needed

Qualifications

WhatWe’reLooking For

• 2+ yearsin a construction, estimating, or office coordination role (electrical/construction )
• Strong organization skills and the ability to juggle several bids at once
• Comfortable with Excel, Outlook, and document/file management (Dropbox, network folders)
• Clear communicator who follows through and meets deadlines
• Familiarity with bid portals, bonds, or prequal paperwork is a plus —we’lltrain the right person
• Experience withAccubidestimating softwareis a plus

PREFERRED QUALIFICATIONS

• Experiencewith bidingsystems or public agency bids (DOT, DEP, MTA)
• Knowledge of bond system and FOIL requests
• Hands-on experience withAccubid(Anywhere or Pro)
• Familiarity with electrical core & shell and private (privatized) work across NYC, Northern NJ, and Long Island

#wels

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. The employee is regularly required to walk, reach with hands and arms, climb or balance and stoop, kneel, crouch, or crawl. The employee may occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee should expect to sit for long periods in front of a computer.

Benefits

• Local Union #3 benefits

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success.

Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

Please review our Affir

Geographic Disclosure

Welsbach is always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Compensation Range: $65k - $85k

#wels