Electrical Bid Coordinator — Keep Bids Running Smoothly

EMCOR Group; New York (NY); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Local Union #3 benefits

Job summary

Welsbach Electric, a leading electrical contractor in New York City, seeks a detail-minded Bid Coordinator to support the estimating group. You’ll set up estimates, maintain bid calendars, organize documents, and chase amendments to ensure bids go out accurately.

The role requires 2+ years in construction/estimating, strong organization, and familiarity with Excel, Accubid, and bid portals. This on-site position offers growth within a busy bid environment and exposure to NYC-area projects.

Qualifications

• 2+ years in a construction, estimating, or office coordination role (electrical/construction )
• Strong organization skills and the ability to juggle several bids at once
• Comfortable with Excel, Outlook, and document/file management (Dropbox, network folders)
• Clear communicator who follows through and meets deadlines
• Familiarity with bid portals, bonds, or prequal paperwork is a plus —we’lltrain the right person
• Experience with Accubid estimating software is a plus
• Experience with bidding systems or public agency bids (DOT, DEP, MTA)
• Knowledge of bond system and FOIL requests
• Hands-on experience with Accubid (Anywhere or Pro)

Responsibilities

• Set up new estimates in tracking sheets and bid calendar; assign estimate numbers and keep dates current
• Order and organize contract documents, drawings, and specs (set up network folders and bid books)
• Manage GC quote logs and invitations, and follow up with GCs to confirmwho’sbidding
• Handle pre-qualification packages, bid bond requests, and insurance review paperwork
• Download and distribute amendments asthey’reissued; keep Dropbox and bid books up to date
• Check plan holder lists weekly and helpfinalizebid documents and online pricing entries with the estimators
• Update tracking sheets with final numbers once a bid is submitted
• Maintain andsubmitthe weekly bid list
• Process estimating and engineering payroll weekly
• Manage the Welsbach bids inbox — route amendments,and invitations to the right people
• Build prequalification packages andsubmitrequests for bids
• Keep website accounts, contact lists, and the estimating records room in order
• Help with takeoffs when needed

Skills

Bid coordination

Organization

Communication

Excel

Accubid

Prequalification

Tools

Accubid estimating software

Dropbox

Planroom

Job description

Welsbach Electric, a leading electrical contractor in New York City, seeks a detail-minded Bid Coordinator to support the estimating group. You’ll set up estimates, maintain bid calendars, organize documents, and chase amendments to ensure bids go out accurately.

The role requires 2+ years in construction/estimating, strong organization, and familiarity with Excel, Accubid, and bid portals. This on-site position offers growth within a busy bid environment and exposure to NYC-area projects.