Bid/Contracts Coordinator

Capital Markets Placement; California (MO); On-site; USD 50,000 - 70,000; Full time

Job summary

A leading commercial general contractor is seeking a Bid/Contracts Coordinator to manage bid submissions and contract execution. This onsite role is crucial for ensuring compliance and timely project launches, contributing to the company's tradition of excellence.

Qualifications

• Experience in bid management and contract administration.
• Strong organizational skills and attention to detail.
• Ability to manage multiple deadlines effectively.

Responsibilities

• Lead bid management and contract administration efforts.
• Prepare, submit, and document bids.
• Coordinate subcontractor engagement and manage bid calendars.

Skills

Bid Management

Contract Administration

Attention to Detail

Time Management

Job description

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W. E. Lyons Construction Co. is a leading commercial general contractor with a legacy of excellence and innovation since 1926. We pride ourselves on delivering high-quality projects on time and within budget while maintaining the highest standards of safety and integrity. Our team is dedicated to fostering growth, teamwork, and continuous improvement, ensuring long-term success for our clients and employees alike.

Job Title: Bid & Contracts Coordinator

Department: Preconstruction

Reports To: Sr. Vice President

Directly Supervises: None

Position Objective: The Bid & Contract Coordinator leads W. E. Lyons Construction Co.'s bid management and contract administration efforts, ensuring projects launch with precision and full compliance. This fully onsite role drives the preparation, submission, and documentation of bids and manages contract execution from subcontractors to owners. You will be instrumental in protecting the company's tradition of excellence by coordinating deadlines, documentation, and compliance from project pursuit to contract closeout.

Key Responsibilities and Duties:

1. Bid Management and Support:

• Actively search and monitor public portals and networks for bidding opportunities.
• Maintain RFQ tracking system and manage estimating folders.
• Download and organize bid documents from platforms like SmartBid, BuildingConnected, and PlanetBids.
• Prepare, notarize, and submit bid documents, both in-person and electronically.
• Coordinate bid bonds, builder's risk insurance, and required bid security.
• Print, organize, and distribute subcontractor proposals.
• Coordinate Invitations to Bid (ITBs), distribute addenda, and ensure subcontractor engagement.
• Maintain subcontractor/vendor databases and update trade-specific information regularly.
• Attend internal bid review meetings and record minutes as needed.
• Track and manage bid calendars, ensuring timely submissions.