Bid Analyst

El Paso Community College; El Paso (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

El Paso Community College seeks a detail-oriented procurement professional to manage the solicitation cycle, from RFPs to Board-ready documentation. The role requires analysis, vendor coordination, and strict adherence to policies and state law.

The position involves on-campus work and extensive interaction with vendors, Buyers, and college leadership to ensure timely, compliant solicitations and thorough record-keeping.

Qualifications

• Associate degree plus four years of related experience; transcript required.
• Detail oriented with high accuracy.
• Expert-level MS Office proficiency.
• Ability to read and interpret competitive procurement documentation.
• Strong analytical abilities.
• Initiative and self-direction to cover all responsibilities.
• Ability to develop calendars and timelines.
• Effective communication with vendors and across organization levels.
• Knowledge of Texas purchasing statutes for Junior Colleges.
• Familiarity with Bonfire eProcurement portal.

Responsibilities

• Oversee solicitation process from creation to posting and receipt monitoring.
• Plan solicitations with Buyers and Director; develop schedules and initiate solicitations.
• Manage solicitation logistics: advertising, copies, and monitoring receipts.
• Coordinate and document receipt of offers; post solicitations on website.
• Oversee opening, pre-proposal conference, and evaluation; prepare Bid Tabulation and Scores.
• Archive the entire process and prepare documents for Board Agenda.
• Walk vendors through facilities as part of the process; record questions and responses.
• Maintain vendor log and contact vendors when solicitations are posted.
• Audit solicitation files for compliance; assist Buyers as needed.
• May perform additional duties for Purchasing Department.

Skills

Detail oriented

Microsoft Office

Procurement solicitations

Analytical skills

Self-motivation

Time management

Vendor communication

Texas procurement statutes

Bonfire portal

Education

Associate degree + 4 years experience

Tools

Bonfire eProcurement portal

Job description

Responsible for managing the entire solicitation process. Under minimal supervision, create professional, complex procurement and contract documents with a high degree of accuracy and attention to detail. In-person work on campus is an essential function of this position.

Create competitive solicitations (projects) to include its management through the Bonfire eProcurement portal, including Requests for Proposals, Requests for Competitive Sealed Proposals, and Requests for Qualifications, including supporting specifications, which comply with College policies and procedures and state and federal law based on contract calendar and College needs. Monitor and enforce the solicitation rules and regulations for the College. Conduct solicitation planning meetings with Buyers and the Director of Purchasing. Develop a schedule and initiate the request for solicitations, process upon review with Buyers and Director. Oversee and monitor the logistical process for solicitations including creating the solicitation, advertising, issuing copies of the solicitation, and monitoring their receipt. Coordinate and document the receipt of offers. Post solicitations on the website.

Oversee and document the offer opening, schedule and oversee the pre-proposal conference and the offer evaluation. Create all related documentation including the Bid Tabulation and Weights and Criteria Score. Document and archive the entire solicitations process. Prepare the documents for the Board Agenda.

Walk with interested vendors through the District's various properties and facilities in connection with the competitive solicitation process, recording questions from interested vendors and responses from College personnel. This would include over-hand ladder and stair climbing, walking on the District's various roofs and other elevated surfaces, walking into and around tight, dark spaces that may be difficult to navigate, and taking part on extended walks throughout the District's campuses and facilities over the course of several hours and in various types of weather and temperatures, with little time to rest.

Maintain a log of interested vendors and contact them whenever a solicitation for the services they provide is advertised.

Conduct periodic audits of competitive solicitation files to ensure compliance with established file and archiving requirements.

Assist Buyers with processes related to solicitations.

May perform additional duties, as required, in support of the Purchasing Department functions.

Required Qualifications

• 1. Associate's degree and four (4) years related experience, preferably in a purchasing department setting or an equivalent combination of education and experience which demonstrates possession of the required knowledge, skills, and abilities. NOTE: A copy of the transcript reflecting this required education MUST be submitted for consideration and reflect completed coursework and degrees conferred. The candidate must be fully qualified for the position at the time of application.
• 2. Must be detail oriented.
• 3. Experience with Microsoft Office Suite at the expert level.
• 4. Ability to read and comprehend documents related to Competitive Procurement Solicitations.
• 5. Extremely effective analytical skills.
• 6. Ability to take initiative and self-direction to perform all areas of responsibility.
• 7. Ability to develop a working calendar and set timelines.
• 8. Ability to communicate effectively with vendors and at all levels of the organization.
• 9. Knowledge of Texas purchasing statutes applicable to Junior Colleges.
• 10. Ability to use the web-based (Bonfire) eProcurement portal.

Special Conditions

• 1. This is a security-sensitive position as defined under the Texas Education Code, Section 51.215; the successful applicant will be required to undergo a criminal background check, as permitted and/or required by applicable law, and in accordance with the College’s policies and procedures.

In accordance with federal law and as a condition of employment, the successful candidate must furnish documentation verifying employment authorization eligibility and identity before being employed.

The El Paso Community College County District does not discriminate on the basis of race, color, national origin, religion, sex, age, disability and veteran status.

Physical Requirements

• While performing the duties of this job, the employee is regularly required to sit, use hands to feel, and talk or hear. The employee is frequently required to stand, walk, reach with hands and arms, climb or balance, and stoop, kneel, crouch, or crawl. The employee must frequently lift or move up to 10, 25, and 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.