Bid Administrator

CBX Solutions Recruiting Team; Town of De Witt (NY); On-site; USD 42,000 - 54,000; Full time

Job summary

CBX Solutions Recruiting Team seeks a Bid Administrator to manage bid documents and input bids into the Cookbook system. You will organize folders, download plans, and coordinate with architects for complete plan holders lists.

The role involves data entry of locations and handings to assist detailing and ensures data accuracy for bids and proposals. You'll support estimating, upload information to Linksquared, and handle submittals for review while maintaining strong communication with vendors

Qualifications

• High School Diploma or equivalent required.
• 1+ years of related construction or building materials experience.
• Detail oriented with deadline-driven approach.
• Proficient in Microsoft Office.
• Excellent oral and interpersonal communication.

Responsibilities

• Input bids and projects into Cookbooks system.
• Create folders and subfolders; download plans and addenda.
• Contact architects for plan holders list and quotes.
• Enter and update bid leads; learn door schedules and hardware specs.
• Assist in preparing submittal documents for Architect and Contractor review.
• Assist with uploading information for Linksquared.
• Support Estimating Manager and coordinate between branches.
• All other duties as assigned.

Skills

Detail oriented

Accurate math

Blueprint reading

Microsoft Office

Oral communication

Interpersonal skills

Education

High School Diploma or equivalent

Job description

The Bid Administrator will become familiar with total opening requirements set forth in contract documents, i.e. plans, specifications, addenda, and other related information concerning an individual construction project. This role will input all bids and proposals into company system, "Cookbook."

Essential Functions

• Receives all bid requests and creates folders and subfolders in the system
• Downloads all plans, specs and addendums
• Contacts architects for complete plan holders list of GC’s only
• Enters all projects into bid leads in Cookbooks and updates them as needed
• Will learn to import door schedules and hardware specs
• Will learn data entry of locations and handings to assist detailing
• Will review and compare plans and specifications for accuracy of data entry
• Contacts vendors for technical assistance and quotations
• Assists in preparing and printing submittal documents for Architect and Contractor review
• Assists with uploading information for Linksquared
• Gain knowledge of door, frame and hardware applications as they relate to UL, fire code, building code, ADA, life safety and other restrictions that relate to the general commercial construction industry
• Assist Estimating Manager with coordinating between branches
• All other relative duties as assigned

Minimum Qualifications

• High School Diploma or equivalent education/experience
• 1+ years of related experience in similar construction or building material industry

Knowledge, Skills and Abilities

• Detail oriented; Deadline conscience; Goal driven
• Accurate mathematical skills required
• Special skills required blue print/plan reading helpful
• Microsoft Office proficiency
• Must have excellent oral communication skills and positive interpersonal skills

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this role, the employee is regularly required to talk, hear, and see. The employee is frequently required to stand, walk, use hands to handle or feel objects, and reach with hands and arms. This role requires frequent lifting of items weighing 5–25 pounds and occasional lifting of up to 50 pounds. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.

Work Environment

The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job. This position operates in both a professional office setting and a warehouse environment. The role routinely uses standard office equipment, including computers, phones, photocopiers, filing cabinets, and fax machines. Occasional travel to project sites may be required. Warehouse conditions include proximity to forklifts and other heavy machinery and the use of various tools and hardware. Employees may be subject to frequent heavy lifting and exposure to variable weather conditions, including extreme heat and cold. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in this job description are representative of the knowledge, skills, and/or abilities required to fulfill the essential functions of the role. This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions in accordance with the Americans with Disabilities Act (ADA) and applicable state and local laws.