BIC Specialist (Specialized Conflicts)

Cooley LLP

Reston (VA)

On-site

USD 45,000 - 66,000

Full time

14 days+

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Benefits offered by this job

Medical

HSA

Dental

Vision

FSAs

Commuter benefits

Life insurance

AD&D

Long-term care

Backup care

Parental leave

PTO 20 days

Paid holidays

Fertility benefits

Job summary

Cooley LLP is seeking a BIC Specialist (Specialized Conflicts) to join the Business Intake and Conflicts team in Reston, VA. The role supports policy drafting, lateral onboarding, and conflict management across the firm’s global offices.

The successful candidate will have 3+ years in business intake or conflicts, strong communication, and organizational skills. A law firm background is preferred, with remote coordination and cross-team collaboration expected.

Qualifications

After orientation at Cooley LLP, proficiency in the Microsoft Office suite, iManage and other firm applications.
Available to work overtime, as required.
3+ years direct applicable experience (e.g., business intake and conflicts, legal or professional services)

Responsibilities

Review conflict check submission forms for incoming attorney, paralegal, and business professional submissions.
Create lateral conflict folders and update related spreadsheets.
Maintain tracking of partner candidates' status and to-do items; schedule internal meetings.
Prepare engagement letters for onboarding lateral partners and assist with pre-approvals.
Communicate with recruiting/HR and other departments about lateral intake; run conflict reports and manage contract attorney matters.
Provide training to new BIC hires and conduct research on conflicts of interest and corporate affiliations.

Skills

Communication skills

Organizational skills

Independence

Multitasking

Time management

Education

Bachelor's degree

Tools

Microsoft Office

iManage

Job description

BIC Specialist (Specialized Conflicts)

Cooley is seeking a BIC Specialist (Specialized Conflicts) to join the Business Intake and Conflicts team.

Position summary

The business intake and conflicts function is essential to the firm's (1) compliance with (a) ethical obligations prevailing in jurisdictions in which the Firm maintains offices and in which it practices and (b) the firm's risk management policies and procedures, (2) avoidance of malpractice claims and ethical violations, and (3) ability to onboard new business, in the form of new clients and new matters for existing clients, new timekeepers and new employees in a timely fashion.

Position responsibilities

Working closely with the Associate Director of Conflicts, BIC Supervisor (Specialized Conflicts) other Directors and Managers of the New Business, Specialized Conflicts, Compliance & QA, and Operations teams as well as the Conflicts Staff Attorneys, the BIC Specialist (Specialized Conflicts) is responsible for participation and research related to department initiatives. This includes assisting with policy and procedure drafting and editing cycles, lateral candidate submission coordination and operations function. The BIC Specialist (Specialized Conflicts) will serve as a flexible resource, cross-trained throughout the department to assist in areas of need. Specific duties and responsibilities include, but are not limited to, the following:

Primary Laterals

Review incoming firm wide attorney, paralegal and business professionals conflict check submission forms
Create lateral conflict folders
Update lateral conflicts spreadsheets
Maintain accurate tracking of partner candidates' status and to-do items
Schedule internal meetings regarding lateral partner conflicts
Prepare requests and associated engagement letters for onboarding lateral partners
Assist Associate Director, BIC Supervisor (Specialized Conflicts) and Conflict Staff Attorneys with obtaining pre-approvals related to onboarding lateral partners
Communicate with recruiting/HR, attorneys and other department members regarding lateral Intake
Help maintain cross-reference database
Run conflict reports, as needed
Run and clear contract attorneys, as needed

Other

Provide training to all BIC new hires on various systems and tasks as necessary
Understand the American Bar Association (ABA) Model Rules of Professional Conduct as adopted in each state in which the Firm maintains an office, and jurisdictional differences in all states, countries and practice areas in which the Firm conducts business
Conduct research projects as assigned relating to conflicts of interest, operations and project issues
Conduct research projects on corporate affiliations and corporate relatedness
Assist with ethical screen database clean up
All other duties as assigned or required.

Skills and experience

Required

After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications
Available to work overtime, as required
3+ years direct applicable years' experience (e.g., business intake and conflicts, legal or professional services)

Preferred

Bachelor's degree
Paralegal certificate
Experience working in a law firm or other professional services environment

Competencies

Excellent written and oral communication skills
Strong organizational skills and careful attention to detail
Ability to work independently with little or no supervision
Ability to work in a fast-paced challenging environment
Strong ability to prioritize and juggle multiple tasks
Ability to take initiative on time sensitive issues
Punctual and reliable

Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices. EOE.

The expected hourly pay range for this position with a work schedule of 40 hours per week is $33.00 - $48.00 ($68,640.00 - $99,840.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.