BIC QA and Compliance Advisor

Cooley LLP; Palo Alto (CA); On-site; USD 115,000 - 155,000; Full time

Job summary

Join a dynamic team as a BIC QA and Compliance Advisor in a forward-thinking law firm. This role is crucial for maintaining high-quality standards and compliance within the Business Intake and Conflicts team. You will conduct audits, analyze client engagement terms, and mentor team members on ethical walls. With a focus on critical thinking and problem-solving, you will engage with partners and provide strategic guidance on complex issues. The firm offers a competitive salary and an excellent benefits package, making it an exciting opportunity for professionals looking to make a significant impact in a fast-paced environment.

Benefits

Medical insurance

Dental insurance

Vision insurance

Life insurance

Paid Time Off (PTO)

Parental leave

Fertility benefits

Flexible spending accounts

Commuter benefits

Backup care for children/adults

Qualifications

• 5+ years legal experience with 3+ years in conflicts or intake.
• Knowledge of ABA Model Rules and California Bar rules.
• Experience with complex analyst duties and legal research.

Responsibilities

• Conduct audits and implement corrective actions for compliance.
• Review client engagement letters and outside counsel guidelines.
• Advise BIC team on ethical walls and complex issues.

Skills

BIC System proficiency

Microsoft Office suite

iManage

Legal research

Analytical skills

Communication skills

Organizational skills

Knowledge of legal ethics

Education

Bachelor's degree

Master's degree

JD or paralegal certification

Tools

BIC System suite

Microsoft Office suite

iManage

Job description

BIC QA and Compliance Advisor

Cooley is seeking a BIC QA and Compliance Advisor to join the Business Intake and Conflicts team.

Position summary: The BIC QA & Compliance Advisor is responsible for creating, evaluating, and remediating a quality control system ensuring the department adheres to the firm's risk management policies and internal BIC quality standards, often working closely with all BIC divisions, BIC leadership and firm General Counsel using critical thinking, independent judgement and demonstrating a thorough understanding of the business needs when resolving issues. Specific duties and responsibilities include, but are not limited to, the following:

Position responsibilities:

• Conduct audits, review process, and identify potential compliance risks while implementing corrective actions to maintain high quality standards across the department
• In conjunction with the General Counsel and BIC leadership review, analyze and oversee client-imposed engagement letters and outside counsel guidelines to which the firm is asked to agree by clients and prospective clients
• Upload, code, and quality control client related engagement terms into the "Terms" database
• Advise and mentor the BIC team on the implementation and maintenance of ethical walls, providing strategic guidance through important decisions based on cumulative experience and knowledge
• Analyze, review and draft database warnings and alerts
• Participate in proof-of-concept testing of new technologies or solutions
• Assist with the drafting and review of client specific waiver templates including corresponding with Responsible Partners re such templates
• Interact regularly with partners - through email and telephone to investigate and resolve potential issues and propose solutions in connection with requests
• Propose solutions to complex issues that will promote the efficient and ethical acceptance of new business
• Draft conflict waivers and engagement letters, as necessary
• Inform and advise firm attorneys and counsel of any special circumstances surrounding complicated forms
• Assist, when needed, with all aspects of conflicts analysis
• Awareness of current legal trends and information
• All other duties as assigned or required

Skills and experience:

Required:

• After orientation at Cooley LLP, exhibit proficiency in the BIC System suite, Microsoft Office suite, iManage and other firm applications
• Ability to work extended and/or weekend hours, as required
• 5+ years legal experience including 3+ years of specialized conflicts, intake or practicing attorney experience
• Knowledge of American Bar Association's Model Rules of Professional Conduct and California State Bar Association's Rules of Professional Conduct
• Overall understanding of a corporate law practice
• Track record of performing elevated responsibilities including a demonstrated proficiency in more complex analyst duties
• Experience conducting legal and corporate research

Preferred:

• Bachelor's, Master's, JD or paralegal certification
• Knowledge and experience with complete conflicts resolution

Competencies:

• Strong analytical and critical thinking skills
• Excellent communication (verbal and written) and interpersonal skills
• Good judgment, strong analytical and critical thinking skills
• Strong organizational skills with attention to details
• Ability to work independently with minimal supervision
• Comfortable in a fast-paced, challenging environment
• Able to prioritize and juggle multiple tasks
• Capable of and comfortable with communicating professionally with attorneys, directors, and managers
• Ability to take on time sensitive matters while recognizing legal ethical rules
• Excellent customer service skills

Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices. EOE.

The expected annual pay range for this position with a full-time schedule is $115,000 - $155,000. Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.

We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 21 days of Paid Time Off ("PTO") and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.