BHRC Program Coordinator

The Mental Health Association Of Oregon; Portland (OR); On-site; USD 36,000 - 44,000; Full time

Benefits offered by this job

Benefits per handbook

Job summary

The Peer Company in Portland, Oregon is seeking a BHRC Program Coordinator to support administrative operations for the Behavioral Health Resource Center. You will track donations, manage mail and supplies, and assist in program reporting and staff onboarding.

Role requires collaboration with the BHRC team, strong written communication, and ability to manage documentation to grant standards. Eligible applicants will have driving capacity and trauma-informed care awareness.

Qualifications

• High school diploma or equivalent required.
• Associate’s degree preferred.
• Criminal background check conducted per policy; may not exclude employment.
• Pre-hire drug screenings required for all employees.
• MVR check for driving roles; driving record standards apply.
• Experience living recovery with SUD/mental health challenges is valued.

Responsibilities

• Maintain and monitor donation logs with accurate recording and reporting.
• Oversee supply and inventory management for the BHRC.
• Maintain the mail log and ensure timely distribution and documentation.
• Support data entry, tracking, and reporting for grants and program compliance.
• Coordinate staff scheduling for onsite workshops and programs.
• Assist with onboarding new staff and training records.

Skills

Networking

Written communication

Teamwork

Regulatory reading

Technical writing

Typing/tech skills

Physical stamina

Education

High school diploma

Associate’s degree preferred

Tools

Microsoft Teams

Data systems

Email

MS Office

Job description

BHRC Program Coordinator – BHRC Day Center Job Description

Full Time Portland, OR, US

The Peer Company (TPC)

Pay: $26.44 - $32.63 per hour

Schedule: 1.0 FTE (40 hours per week)

Hours and Location:

Monday – Thursday 10:00AM – 8:00PM

Behavioral Health Resource Center (333 SW Park Ave, Portland, OR 97205)

Benefits:

This is a benefited position as outlined in the TPC Employee Handbook

Reports to:

BHRC Associate Director

Department:

Behavioral Health Resource Center

Job Summary

The BHRC Program Coordinator works collaboratively with the BHRC team to implement program objectives. This position focuses on ensuring the smooth operation of administrative functions including donation tracking, mail management, supply and inventory management, communications support, and reporting. The BHRC Program Coordinator will assist in onboarding and supporting new staff, maintaining accurate records in compliance with grant requirements, and ensuring all operational processes run efficiently. This role provides vital administrative support to keep the BHRC organized and functioning effectively.

Qualifications

Education:

High school diploma or equivalent required. Associate’s degree preferred.

Background Check:

A criminal background check will be conducted by The Peer Company in accordance with The Peer Company's background check policy. A criminal record does not necessarily exclude an individual from employment with The Peer Company.

Pre-Hire Drug Screen:

As part of The Peer Company's commitment to fostering a safe, productive, and professional workplace, we require pre-hire drug screenings for all potential employees. The screening will be conducted in accordance with The Peer Company's drug screening policy and applicable state and federal laws.

Motor Vehicle Records Search:

For positions that require driving, The Peer Company conducts a Motor Vehicle Records (MVR) search in accordance with company policy, insurance requirements, and applicable state and federal laws.

To be eligible for a driving-required position, candidates must meet the following minimum driving standards:

• No major driving violations within the past 3 years (i.e. - DUII, careless driving, leaving the scene of an accident, etc.)
• No more than 3 moving violations within the past 3 years (i.e. - speeding, failing to yield, running red light, etc.)

Experience:

• Identifies as having lived experience in recovery with substance use disorder (SUD) and/or mental health challenges. Has at least 24 months of continuous, sustained recovery with SUD and/or mental health challenges before employment
• Associate’s degree and 1-2 years of relevant work experience OR a high school diploma and 3-4 years of relevant work experience
• Understands the principles of trauma informed care, recovery, consumer-involvement, and trauma-informed care

Employees serving in recovery-focused roles who have lived experience with substance use disorder (SUD) must maintain continuous recovery and remain abstinent by not engaging in substance or alcohol use (illegal, legal, and recreational) during their employment with TPC.

Licensure/Certification:

• Peer Support Specialist (OHA Traditional Health Worker certification) or MHACBO CRM certification required or able to be obtained within 90 days of hire
• Valid Oregon Driver’s License and proof of automobile insurance required. Access to reliable personal vehicle preferred

Skills:

• Ability to network and collaborate with diverse groups of people who have varied skills, knowledge, and goals
• Strong written and verbal communication skills
• Ability to work independently as well as collaboratively within a team
• Ability to read, analyze, and interpret mental health and recovery periodicals, professional journals, and government regulations
• Well-developed writing skills including the ability to write for publication (e.g., reports, technical assistance guides, and educational and training materials)
• Typing and general technology skills to navigate electronic systems easily and efficiently (e.g., email, Microsoft Teams, data systems, etc.)
• The position is regularly required to push/pull/lift/carry items up to 35 pounds and occasionally push/pull/lift/carry up to 50 pounds

Essential Functions

• Maintain and monitor donation logs; maintaining accurate recording, reporting, and auditing of donations
• Oversee supply and inventory management for the BHRC, including restocking and tracking usage
• Maintain and update the mail log to ensure timely distribution and accurate documentation of logged mail
• Support data entry, tracking, and reporting requirements related to grants and program compliance, including Participant survey creation, distribution, and collection
• Coordinate scheduling of staff to support onsite workshops, groups, and program operations
• Assist with onboarding new staff and ensuring training records are updated and compliant
• Support team communication by preparing agendas, taking meeting notes, maintaining program files, and coordinating internal information flow
• Create, edit, and distribute flyers, media, and other communication materials to promote BHRC programs and events
• Respond to general inquiries about the BHRC program and redirect as appropriate
• Collaborate with administrative teams to ensure smooth office and facility operations
• Support the coordination of community resources and partnerships by maintaining contact lists, calendars, and resource databases to facilitate effective collaboration
• Maintain up-to-date communication and records of building maintenance
• Complete internal audits to ensure compliance with organizational and grant requirements
• Communicate with staff and supervisors in a timely, organized manner
• Regularly travel by car to attend meetings and support essential functions
• Perform other administrative and program support duties as assigned

The above essential functions represent work performed by this position and are not all-inclusive. The omission of a specific essential function will not preclude it from the position if the work is similar, related, or a logical extension of the position.

Employment with The Peer Company is "at-will." This means employees are free to resign at any time, with or without cause, and The Peer Company may terminate the employment relationship at any time, with or without cause or advance notice. As an at-will employee, it is not guaranteed, in any manner, that you will be employed with The Peer Company for any set period of time.

The Peer Company is an Equal Opportunity Employer.

Employment opportunities at The Peer Company are based upon one's qualifications and capabilities to perform the essential functions of a particular job. All employment opportunities are provided without regard to race, religion, sex, gender identity, pregnancy, childbirth or related medical conditions, national origin, age, Veteran status, disability, genetic information, or any other characteristic protected by law.