BHMG Project Coordinator

BHMG Baptist Health Medical Group Inc.; Kentucky; Hybrid; USD 30,000 - 39,000; Full time

Job summary

BHMG Baptist Health Medical Group Inc. is seeking a remote Coordinator to support the Access Team in achieving patient access goals. The role includes assisting with schedule builds, Epic Cadence templates, provider onboarding, and coordinating technology initiatives.

You will help plan project meeting agendas, manage communications, and support analytics and workflows that improve access to care. Travel to Baptist Health facilities statewide is possible, with Louisville as the primary

Qualifications

• Prefer Bachelor’s Degree; equivalent and relevant experience may offset some educational requirements.
• Mandatory previous experience working in a physician practice or familiarity with provider schedule templates and scheduling workflows.
• Proficiency with Microsoft Word, PowerPoint, Excel and Visio; SharePoint knowledge would be a bonus.
• Epic Cadence knowledge preferred; experience with Epic scheduling is a plus.
• Excellent oral and written communication skills, to include outstanding business writing skills.

Responsibilities

• Assist with schedule builds and onboarding templates.
• Maintain Epic Cadence security levels for practice teams and scheduling templates.
• Work with practices to ensure onboarding providers have appropriate schedule template builds.
• Partner with team members on tasks related to technology advancements and analytics.
• Plan and oversee new hire trainings and tools for Access Team programs and initiatives.
• Develop agendas for project meetings and assist with planning team events.

Education

Bachelor’s Degree

Tools

Microsoft Word

PowerPoint

Excel

Visio

SharePoint

Epic Cadence

Job description

Summary Job Description

Coordinator will focus majority of efforts on collaborating with the Access Team to assist team in helping BHMG reach goals and strategic objectives for patient access. In addition, when needed, the Coordinator will assist members of the Access Team in task completion or project work. Coordinator job roles and responsibilities may include but will not be limited to assisting with schedule builds, maintenance of Epic security levels for practice teams, working with practices to ensure onboarding providers have appropriate schedule template builds in place, partnering with team members on tasks related to technology advancements, planning and overseeing new hire trainings and tools associated with Access Team programs and initiatives, and partnering with team members on analytics, reviews, and tasks associated with system utilization (referral management). The Coordinator will be responsible for development of agendas for project meetings and assist with overall planning for team functions and events. Coordinator role will provide motivated individuals with a career path and methodology to experience a variety of project work and opportunities while focusing efforts towards assisting the organization in reaching its strategic access goals.

Principal Duties and Responsibilities

• Communicate effectively.
• Demonstrates role accountability.
• Organized, dependable and able to work with little supervision.
• Demonstrates proficiency in skills specific to job description.
• Provides ongoing progress reports to stakeholders and team members.
• Meeting deadlines and managing expectations is essential for this role.
• Ability to multi-task and move multiple projects forward simultaneously is critical.
• Proactively identifies risks, manages issues, and escalates, when appropriate.
• Able to think critically.
• Continue to develop processes, procedures, and workflows to help improve the Access Team’s ability to deliver value to the organization.
• Understanding of the organization’s goals and specifically those associated with the Access Team.
• Helps to identify opportunities for improvement and brings to the attention of the Director.
• Self-motivated to deliver and succeed in a challenging environment.
• Exhibits passion to learn new skill sets and expand upon existing ones; displaying an interest in future career opportunities related to Access.
• Serves as a steward to the Patient Connection Hub leaders, managers and team members; ensuring a productive and efficient flow of communication exists between the Access Team and PCH members.
• Other duties, as assigned to reach the goals and objectives of the Access Team.

Minimum Education, Training and Experience Required

• Prefer Bachelor’s Degree; equivalent and relevant experience may be used to offset some educational requirements.
• Mandatory previous experience working in a physician practice or familiarity with provider schedule templates and scheduling workflows.
• Proficiency with Microsoft Word, PowerPoint, Excel and Visio.
• SharePoint knowledge would be a bonus.
• Epic Cadence knowledge preferred.
• If Epic experience is not specific to Epic Cadence / schedule building, preference will be given to candidates experienced in any modality of Epic.
• Excellent oral and written communication skills, to include outstanding business writing skills.
• Ability to take data / information provided and develop PowerPoint presentations articulating information in an informative and professional manner.
• Exceptional organizational, problem solving, and follow up skills, flexibility to function in a fast-paced environment while coordinating competing demands.
• Critical thinking and the ability to complete projects with little supervision is necessary.
• Outstanding interpersonal skills and the demonstrated ability to relate at all levels of the organization.
• Exceptional attention to detail and accuracy.
• Results, action oriented.

While the role is primarily remote, the incumbent must be available to travel to Baptist Health Medical Group facilities, on a statewide basis, as needed. Primary location will be Kentucky Work from Home-Louisville.

EEO Statement

Baptist Health is an Equal Employment Opportunity employer. Founded in 1924 in Louisville, Kentucky, Baptist Health is a full-spectrum health system dedicated to improving the health of the communities it serves. The Baptist Health family consists of 10 hospitals, employed and independent physicians, and more than 470 points of care, including outpatient facilities, physician practices and services, urgent care clinics, outpatient diagnostic and surgery centers, home care, fitness centers, and occupational medicine and physical therapy clinics. Baptist Health’s eight owned hospitals include more than 2,300 licensed beds in Corbin, Elizabethtown, La Grange, Lexington, Louisville, Paducah, Richmond and New Albany, Indiana. Baptist Health also operates two joint venture hospitals: the 410-bed Baptist Health Deaconess Madisonville in Madisonville, Kentucky with Deaconess Health System based in Evansville, Indiana, and the Baptist Health Rehabilitation Hospital, a 40-bed inpatient rehabilitation facility with Encompass Health, based in Birmingham, Alabama. Baptist Health employs more than 24,000 people in Kentucky and surrounding states. Baptist Health is the first health system in the U.S. to have all of its hospitals recognized by the American Nursing Credentialing Center with either a Magnet or Pathway to Excellence designation for nursing excellence. Baptist Health’s employed provider network, Baptist Health Medical Group, has more than 1,820 employed providers offering care in 78 specialties, including approximately 862 physicians and 958 advanced practice clinicians. Baptist Health’s physician network also includes more than 2,000 independent physicians. Baptist Health specifically encourages minority, female, disabled, veteran and other candidates from diverse backgrounds to apply and strengthen our team.

NOTICE OF NONDISCRIMATION AND ACCESSIBILITY TO SERVICES

Persons with hearing and speech impairments can contact Baptist Health facilities by using the Kentucky Relay Service, a toll-free telecommunication device for the deaf (TDD). For voice to TDD, call 800.648.6057. For TDD to voice, call 800.648.6056.

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