Beverage Administrative Assistant - FT

Thunder Valley Casino; Whitney (CA); On-site; USD 25,000 - 39,000; Full time

Job summary

The Administrative Assistant will provide high-level administrative support for the Beverage department by handling information requests, preparing correspondence, receiving visitors, ordering supplies, and processing all necessary paperwork and time and attendance records for Team Members in the Beverage department.

Responsibilities include preparing mail, invoices, reports, memos, and documents using Word, Excel, and Outlook; coordinating training and HR-related paperwork, tracking attendance,

Qualifications

• High school diploma or equivalent required.
• 1 year of administrative assistant experience preferred.
• Proficient with Word, Excel, and Outlook.
• Strong proofreading and editing abilities.
• Excellent written and verbal communication with Guests, Team Members, and Management.

Responsibilities

• Provide high-level administrative support to the Beverage department.
• Prepare correspondence, reports, invoices, memos, and other documents.
• Manage mail, deliveries, and inter-office mail; maintain filing systems.
• Assist with payroll timesheets, attendance records, and sign-in sheets.
• Coordinate Beverage-related training and assist with HR paperwork as needed.
• Support front-of-house operations and collaborate with other departments.

Skills

Communication skills

Proofreading/editing

Time management

Organization

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

The Administrative Assistant will provide high-level administrative support for the Beverage department by handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, ordering supplies, and processing all necessary paperwork and time and attendance records for Team Members in the Beverage department. Responsibilities must be performed in accordance with all Company standards, policies, and procedures.Essential Functions:1. Practice, support, and promote Thunder Valley Casino Resort’s “ELITE” company-wide service mission and demonstrate AAA Four Diamond service standards at all times.2. Prepare correspondence on behalf of the Beverage Manager and Assistant Beverage Managers. Prepare copies and distribute reports.3. Prepare and process all incoming and outgoing mail, including overnight deliveries and inter-office mail.4. Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, and presentation software.5. Order office supplies and business cards, and maintain all office equipment.6. Maintain the filing system for the Beverage Manager and Assistant Beverage Managers.7. Welcome new Team Members and set up files, contact information, training schedules, and profile requests.8. Track Team Members’ time and attendance records in accordance with Thunder Valley Casino Resort’s attendance policy.9. Assist Beverage Management with payroll timesheet editing, dual-rate classifications, and paycheck discrepancies.10. Follow up with Team Members to ensure proper completion of sign-in sheets on a daily basis before submission to Payroll department11. Coordinate all Beverage-related training classes.12. Assist with the development of marketing materials for Team Member beverage board and sign-up sheets.13. Prepare and process all Human Resources related paperwork including Paid Time Off (PTO) requests, status changes, and terminations.14. Collaborate with all other departments at Thunder Valley Casino Resort.15. Support front-of-house operations as necessary.Minimum Qualifications:1. High school diploma or equivalent.2. One (1) year experience as an administrative assistant is preferred.3. Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.4. Computer skills with working knowledge of Microsoft Word, Excel, and Outlook.5. Ability to work with in a team as well as autonomously.6. Ability to proof-read and edit documents.7. Ability to communicate effectively with Guests, Team Members and Management in both written and verbal form.8. Ability to work a flexible schedule as needed.9. Must be at least 21 years of age.10. Must be able to obtain UAIC Tribal Gaming License.Physical Requirements:1. Requires normal, corrective vision range, the ability to see color and the ability to distinguish letters, numbers and symbols.2. Must be able to sit for the duration of shift.3. Ability to view a computer monitor for duration of shift.4. Manual dexterity to operate job related equipment.