BET Administrative Assistant (Austin)

Texas Workforce Commission - TWC; Austin (TX); On-site; USD 10,000 - 60,000; Full time

Job summary

The Texas Workforce Commission is hiring an Administrative Assistant V to provide advanced administrative support. This role involves coordinating documents, managing schedules, and supporting the BET Director in a dynamic work environment focused on efficiency. Candidates should possess four years of relevant experience and proficiency in office management tools. A competitive salary and extensive benefits are offered, including a retirement plan and medical insurance.

Benefits

Family Friendly Certified Workplace

Defined Retirement Benefit Plan

Optional 401(k) and 457 accounts

Medical Insurance

Paid time off

Qualifications

• Four years of full-time experience in administrative support.
• Knowledge of business practices and related legislative procedures.
• Proficiency with Excel, Word, Power Point, DocuSign, PDF.

Responsibilities

• Coordinate preparation, editing, and distribution of documents.
• Manage schedules and travel arrangements for the BET Director.
• Perform general office duties and respond to inquiries.

Skills

Communication

Problem Solving

Office Management

Tools

Excel

Word

Power Point

DocuSign

PDF

Job description

WHO WE ARE:
Texas Workforce Commission connects people with careers across the state. While we are based in Austin on the north lawn of the Texas State Capitol, we have offices statewide. We're a Family Friendly Certified Workplace with great work-life balance, competitive salaries, extensive opportunities for training and development, and fantastic benefits. This position is located at 4800 N. Lamar Blvd., Austin, Texas.
TWC is not considering applications from individuals who require sponsorship for an employment visa, including those currently on student or postgraduate visas. You must be a Texas resident to work for the Texas Workforce Commission or willing to relocate to Texas.

WHO YOU ARE:
Someone who has knowledge of accepted business practices and procedures as well as related legislative and legal practices and procedures. You are a skilled office manager who communicates effectively, can handle high level administrative issues and analyze and solve work related problems.

WHAT YOU WILL DO:
The BET Administrative Assistant V performs highly advanced (senior-level) administrative support work. Works under minimal supervision, with considerable latitude for the use of initiative and independent judgment.

YOU WILL BE TRUSTED TO:
-Support the BET Director by coordinating the preparation, editing and distribution of correspondence, documents, reports, forms, and e-mails.
-Process and maintain a tracking system for payments and invoices.
-Respond to inquiries regarding BET’s technical program and administrative policies and procedures.
-Manage and maintain schedules and travel arrangements for BET Director and field support staff.
-Coordinate meetings, conferences, annual trainings, and quarterly meetings.
-Use DocuSign to route documents for signature.
-Coordinate and perform general office duties.
-Perform other duties as assigned.

YOU QUALIFY WITH:
-Four years of full-time experience that provided knowledge of administrative support functions and office practices and procedures, or clerical administration and business management practices, such as preparation, maintenance and control of forms, records and reports.
-Relevant academic credits may be applied toward experience qualifications for this position.

YOU ARE A GREAT FIT WITH:
Proficiency with Excel, Word, Power Point, DocuSign, PDF and Accessibility.

YOU GAIN:
- A Family Friendly Certified Workplace.
- Competitive starting salary: $4,029.17 - $4,476.83/month
- Defined Retirement Benefit Plan
- Optional 401(k) and 457 accounts
- Medical Insurance
- Paid time off, including time for vacation, sick and family care leave
- Additional benefits for active employees can be found at https://www.ers.texas.gov/Active-Employees/Health-Benefits.


All applicants will be asked to complete a pre-screening questionnaire. Those selected for interviews will also be given a writing and data analysis exercise. Interviews will be conducted virtually.

VETERANS:
Use your military skills to qualify for this position or other jobs! Go to www.texasskillstowork.com to translate your military work experience and training courses into civilian job terms, qualifications, and skill sets. Also, you can compare this position to military occupations (MOS) at the Texas State Auditor's Office by pasting this link into your browser: https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf

HOW TO APPLY:
To be considered, please complete a State of Texas Application for Employment and apply online at www.workintexas.com or on Taleo.
TWC is not considering applications from individuals who require sponsorship for an employment visa, including those currently on student or postgraduate visas.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
A position utilizing this classification will be designated as security sensitive according to the Texas Labor Code, Section 301.042.