Benefits Specialist II

Socket.dev; Mendota Heights (MN); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Paid Vacation and Holidays

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Plan with Company Match

Flexible Spending Accounts

Long-Term Disability – Employer Paid

Short-Term Disability – Employer Paid

Life Insurance

Job summary

Summit Companies is seeking a Benefits Specialist II to support administration of medical, dental, vision, and 401(k) programs. You will process enrollments, COBRA, terminations, and changes, while answering employee inquiries and ensuring compliance with HIPAA, FMLA, COBRA, and ERISA.

The role also involves supporting plan design, assisting with Open Enrollment, and contributing to system enhancements as the company scales. Some travel up to 20% may be required.

Qualifications

• High School diploma/ GED is required.
• Bachelor’s degree in human resources, business, or related field preferred.

Responsibilities

• Process daily benefits enrollments, COBRA, terminations, and changes.
• Respond to employee benefits inquiries via phone, email, and HCM tickets.

Skills

Excel (pivot tables)

VLOOKUP

Data analysis

Communication

Education

High School diploma or GED

Bachelor’s degree in HR or related field

Tools

Oracle Cloud HCM

Job description

JOB SUMMARY:

The Benefits Specialist II in partnership with the Benefits Manager, will support the administration of all benefits and retirement programs, including medical, dental, vision, ancillary, and 401(k) plan.

ESSENTIAL JOB DUTIES:

• Daily benefits processing including enrollments, COBRA, terminations, changes, beneficiaries, disability, accident and death claims, rollovers, QDROs, QMCSOs, distributions, loans, hardships and compliance testing for all locations.
• Respond to employee benefits inquiries via phone, email, and HCM ticketing system.
• Maintain/oversee compliance with company policies, state and federal regulations such as HIPAA, FMLA, COBRA, and ERISA.
• Support plan design and development of company’s 401(k) retirement program.
• Support company's mergers & acquisitions efforts by performing duties as assigned by Benefits Manager.
• Ensure compliance with applicable government regulations, including, but not limited to required annual reporting (5500s, NDTs, ACA).
• Contribute to ongoing enhancements to benefits programs and HCM system configuration to scale with organizational growth
• Analyze results, interpret data and summarize findings and implications using PowerPoint, Word, Excel (VLOOKUP, Pivot Tables) and other written communication formats.
• Maintenance of electronic employee benefits files, maintain group benefits database and update employee records accordingly.
• Perform monthly reconciliation on all benefit plans to ensure proper coverage and billing.
• Perform weekly reconciliation on 401(k) deferrals and employer match deposits.
• Partner with the Benefits Manager to complete the 401(k) annual auditing process.
• Maintain and update employee-facing benefits resources on company intranet site.
• Assists in identifying new, emerging regulatory compliance matters.
• Participate in HCM system testing of benefit plans and assist in annual Open Enrollment process.
• Ad hoc projects as required, assigned, or requested to continue optimizing plan and system effectiveness and efficiency.
• Other duties may be assigned.

QUALIFICATIONS

The qualifications listed below are representative of the elements required to perform the job successfully, however in some cases, an equivalent combination of Education, Training, Certifications and Experience may meet the job qualifications.

Education, Training, Certifications:

• High School diploma/ GED, required.
• Bachelor’s degree in human resources, business, or related field preferred.

Experience, Knowledge, Skill Requirements:

• 5 years minimum experience in employee benefits with an emphasis on 401(k) retirement plans.
• Extensive knowledge of all benefit related regulations (ERISA, FMLA, USERRA, COBRA, HIPAA, Secure Act) and health, welfare and retirement benefit programs required.
• Knowledge of state-specific paid family and medical leave laws preferred.
• Highly proficient in Excel including pivot tables, V-lookups, etc.

Communication Skills:

• Must have the ability to effectively read, write and communicate in English with employees and customers.
• Strong interpersonal, written, and oral communication skills

Systems and Software Skills:

• Proficiency with Oracle Cloud HCM benefits administration strongly preferred
• Understanding of basic administrative procedures.
• Work effectively as a collaborator.
• Ability to multi-task.
• Ability to communicate effectively both written and verbal.

Other Qualifications:

• Valid driver’s license with acceptable driving record required.
• Must be able to comply with Summit’s Drug and Alcohol policy and Background screening requirements, which may also include customer specific requirements based on contractual agreement.
• Occasional travel required, up to 20%

Physical Requirements:

While performing the duties of this job, the employee is required to sit for long periods. Employee will occasionally be required to bend, kneel, balance, lift <20lb, walk, stand, ascend/descend stairs, drive, twist, and reach above and below shoulders. Employee will frequently be required to drive and walk for periods.

Work Environment:

Employee will consistently be required to work indoors in an office setting, work alone and with others. Employees will occasionally be required to work outside, and be exposed to hot/cold temperatures, dust, fumes, chemicals, electrical hazards and noise. Employee must occasionally wear all appropriate personal protective equipment, as required by company safety policies while visiting locations.

We are fully committed to equal opportunities for employment to all individuals regardless of race, national origin, gender, religion, sexual orientation, disability, familial status, and any other classification protected under the law. We are an Equal Opportunity, Aff­晴ative Action employer.

While this job description is intended to be an accurate reflection of the position, management reserves the right to modify, add, or remove duties and to assign other duties as necessary.

Are you interested in working for the nation’s leading fire protection company and beginning a rewarding and satisfying career that helps save the lives of thousands each year? Do you want to be a part of a growing and expanding team of industry experts? If so, exploring career opportunities with Summit Companies may be right for you!

Summit Companies, through its subsidiaries, is a full-service provider for fire detection, suppression, and security with a full suite of capabilities that includes design, installation, testing, inspections, and maintenance. We serve customers across many verticals on a local, regional, and national scale. We’re proud of our well-deserved reputation for quality work that’s completed by our talented and experienced installation workforce. Summit Companies is a dynamic organization with endless growth opportunities spanning over 100 locations in more than 30 states.

Our company is consistently recognized for service excellence in the fire protection industry. Summit Companies supports trade skills and workforce development by hosting Recognized Apprenticeships and on-the-job training (OJT) programs for new career-seekers. Many members of our leadership team serve as chair on NFPA code compliance committees, serve on regional safety boards, and support technical education in local schools. Summit Companies supports employees in their professional development by offering continued development, training, and education by encouraging NICET and other career-advancing certifications. We continually strive to be theEmployer of Choicefor highly motivated team members who want to succeed in a high-growth environment. We encourage initiative, independence, diversity, and personal career growth.

The combination of experience, knowledge, and customer service is the key to our performance and helps us achieve our goal of providing the highest quality of fire protection services to protect lives and property.

Benefits

• Paid Vacation and Holidays
• Medical Insurance
• Dental Insurance
• Vision Insurance
• 401(k) Plan with Company Match
• Flexible Spending Accounts
• Long-Term Disability – Employer Paid
• Short-Term Disability – Employer Paid
• Additional Voluntary Ancillary Benefits such as Accident and Hospital Indemnity
• Life Insurance for Team Members and Dependents
• Employee Assistance Program
• Employee Referral Program

Our Core Values

• We arePASSIONATEabout life safety
• We haveINTEGRITY(Do the right thing)
• We work inPARTNERSHIPwith our customers and community
• We constantly strive forOPERATIONAL EXCELLENCE(Do things right)

Summit Companies participates in E-Verify & in alignment with our commitment to safety, we promote a drug-free workplace. Summit Companies is an equal-opportunity employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with a disability.