Human Resources Administrator

Summit Companies; Mendota Heights (MN); On-site; USD 42,000 - 68,000; Full time

Benefits offered by this job

Paid Vacation and Holidays

Medical Insurance

401(k) Plan with Company Match

Dental Insurance

Job summary

Summit Companies is seeking a Human Resources Administrator to support the Corporate HR team by maintaining employee records, processing HR transactions in Oracle HCM, and assisting with onboarding and offboarding activities. The role handles employee inquiries and data accuracy across HR processes, with cross‑team collaboration for payroll, benefits and acquisitions.

The ideal candidate has 1–3 years in HR or administrative roles, proficient in MS Office, and comfortable handling confidential

Qualifications

• High school diploma or equivalent required.
• Associate degree in HR, Business Administration, or related field preferred.
• 1–3 years HR/administrative experience preferred.

Responsibilities

• Process employee lifecycle transactions (hires, transfers, promotions, terminations).
• Support onboarding and offboarding, including I-9 compliance and new hire documentation.
• Maintain accurate employee data in Oracle HCM.
• Respond to HR help desk tickets and inquiries.
• Assist with HR processes, policies, and system navigation.

Skills

English proficiency

Confidentiality

MS Office

Systems navigation

Education

High school Diploma

Associate degree in HR/Business Admin

Tools

Oracle HCM

HRIS/HCM

Job description

JOB DESCRIPTION

The Human Resources Administrator provides administrative and operational support to the Corporate HR team. This role is responsible for maintaining employee records, supporting onboarding and offboarding activities, managing HR transactions within Oracle HCM, responding to employee inquiries, and ensuring data accuracy and compliance across HR processes.

• Process employee lifecycle transactions, including hires, transfers, promotions, compensation changes, and terminations.
• Support onboarding and offboarding activities, including I-9 compliance and new hire documentation.
• Maintain accurate employee data and organizational records within Oracle HCM.
• Monitor and respond to HR Help Desk tickets and general HR inquiries.
• Assist employees and managers with HR processes, policies, and system navigation.
• Support leave administration, accommodations, and compliance-related documentation.
• Conduct routine audits of employee records and HR data to ensure accuracy and compliance.
• Prepare reports, maintain HR documentation, and assist with special projects and acquisitions.
• Partner with Payroll, Benefits, Talent Acquisition, Talent Development, and subsidiary HR teams to support workforce operations.

Job Summary

The Human Resources Administrator provides administrative and operational support to the Corporate HR team. This role is responsible for maintaining employee records, supporting onboarding and offboarding activities, managing HR transactions within Oracle HCM, responding to employee inquiries, and ensuring data accuracy and compliance across HR processes.

Essential Job Duties

• Process employee lifecycle transactions, including hires, transfers, promotions, compensation changes, and terminations.
• Support onboarding and offboarding activities, including I-9 compliance and new hire documentation.
• Maintain accurate employee data and organizational records within Oracle HCM.
• Monitor and respond to HR Help Desk tickets and general HR inquiries.
• Assist employees and managers with HR processes, policies, and system navigation.
• Support leave administration, accommodations, and compliance-related documentation.
• Conduct routine audits of employee records and HR data to ensure accuracy and compliance.
• Prepare reports, maintain HR documentation, and assist with special projects and acquisitions.
• Assist in Acquisition due diligence
• Partner with Payroll, Benefits, Talent Acquisition, Talent Development, and subsidiary HR teams to support workforce operations.

Qualifications

The qualifications listed below are representative of the elements required to perform the job successfully, however in some cases, an equivalent combination of Education, Training, Certifications and Experience may meet the job qualifications.

Education, Training, Certifications

• High school Diploma, or equivalent, required.
• Associate degree in Human Resources, Business Administration, or related field preferred.

Experience, Knowledge, Skill Requirements

• 1-3 years of HR, administrative, or office support experience strongly preferred.

Communication Skills

• Must have the ability to effectively read, write and communicate in English with employees and customers.
• Ability to maintain confidentiality and manage sensitive information.

Systems And Software Skills

• Ability to operate a computer and advanced Microsoft Office (Excel, Word, Outlook) experience required.
• Experience with HRIS/HCM systems preferred.

Other Qualifications

• Valid driver’s license with acceptable driving record required.
• Must be able to comply with SFPH’s Drug and Alcohol policy and Background screening requirements, which may also include customer specific requirements based on contractual agreement
• Occasional travel required, up to 20%

Physical & Work Environment Requirements

Reasonable accommodations may be made to enable individuals with disabilities to perform Essential Job Duties.

Physical Requirements

While performing the duties of this job, the employee is required to sit for long periods. Employee will occasionally be required to bend, kneel, balance, lift <20lb, walk, stand, ascend/descend stairs, drive, twist, and reach above and below shoulders.

Work Environment

Employee will consistently be required to work indoors in an office setting, work alone and with others. Office setting are mild to moderate temperatures.

We are fully committed to equal opportunities for employment to all individuals regardless of race, national origin, gender, religion, sexual orientation, disability, familial status, and any other classification protected under the law. We are an Equal Opportunity, Aff...

While this job description is intended to be an accurate reflection of the position, management reserves the right to modify, add, or remove duties and to assign other duties as necessary.

About Us

Are you interested in working for the nation’s leading fire protection company and beginning a rewarding and satisfying career that helps save the lives of thousands each year? Do you want to be a part of a growing and expanding team of industry experts? If so, exploring career opportunities with Summit Companies may be right for you!

Summit Companies, through its subsidiaries, is a full-service provider for fire detection, suppression, and security with a full suite of capabilities that includes design, installation, testing, inspections, and maintenance. We serve customers across many verticals on a local, regional, and national scale. We’re proud of our well-deserved reputation for quality work that’s completed by our talented and experienced installation workforce. Summit Companies is a dynamic organization with endless growth opportunities spanning over 100 locations in more than 30 states.

Our company is consistently recognized for service excellence in the fire protection industry. Summit Companies supports trade skills and workforce development by hosting Recognized Apprenticeships and on-the-job training (OJT) programs for new career‑seekers. Many members of our leadership team serve as chair on NFPA code compliance committees, serve on regional safety boards, and support technical education in local schools. Summit Companies supports employees in their professional development by offering continued development, training, and education by encouraging NICET and other career‑advancing certifications. We continually strive to be the Employer of Choice for highly motivated team members who want to succeed in a high‑growth environment. We encourage initiative, independence, diversity, and personal career growth.

The combination of experience, knowledge, and customer service is the key to our performance and helps us achieve our goal of providing the highest quality of fire protection services to protect lives and property.

Benefits

Summit Companies offers extensive training opportunities, career advancement, competitive pay, bonus opportunities, along with an industry leading and affordable benefits package for eligible employees. Our benefits package includes:

• Paid Vacation and Holidays
• Medical Insurance
• Dental Insurance
• Vision Insurance
• 401(k) Plan with Company Match
• Flexible Spending Accounts
• Long-Term Disability – Employer Paid
• Short-Term Disability – Employer Paid
• Additional Voluntary Ancillary Benefits such as Accident and Hospital Indemnity
• Life Insurance for Team Members and Dependents
• Employee Assistance Program
• Employee Referral Program

Our Core Values

PIPE

• We are PASSIONATE about life safety
• We have INTEGRITY (Do the right thing)
• We work in PARTNERSHIP with our customers and community
• We constantly strive for OPERATIONAL EXCELLENCE (Do things right)

Summit Companies participates in E-Verify & in alignment with our commitment to safety, we promote a drug‑free workplace. Summit Companies is an equal‑opportunity employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with a disability.