Benefits Manager

The Old Dominion Group; Midlothian (VA); On-site; USD 95,000 - 125,000; Full time

Job summary

The Old Dominion Group is seeking an HR Benefits Manager to oversee the design, administration, and compliance of employee benefits and leave programs across a multi-state, multi-entity workforce. This role blends hands-on execution with strategic leadership as the team grows.

You will work closely with the HR Director to develop programs, manage broker relationships, oversee enrollment, billing, and compliance under FMLA, ADA, PWFA, and state laws.

Qualifications

• Bachelor's degree in HR, Business, or equivalent experience.
• 5+ years of HR experience, including 3+ years in benefits and leave administration.
• Knowledge of applicable benefits, leave, and accommodation laws.
• Bilingual English/Spanish.

Responsibilities

• Administer and manage benefits programs across multiple entities, including health, wellness, 401(k), and leave benefits.
• Oversee enrollments, billing, COBRA, and vendor relationships; monitor plan renewals and cost analyses.
• Lead and develop the Benefits & Leave team as it grows; establish service standards.
• Ensure compliance with FMLA, ADA, PWFA, COBRA, ACA, ERISA, HIPAA, and state laws; coordinate with Payroll/HRIS.

Skills

Benefits laws

Vendor management

Leadership

HRIS proficiency

Communication

Analytical skills

Education

Bachelor's degree in HR, Business, or equivalent experience

Tools

HRIS software

Microsoft Office

Job description

Old Dominion Group’s HR Benefits Manager oversees the design, administration, and compliance of employee benefits and leave programs across a multi-state, multi-entity workforce. Initially a hands-on individual contributor, this role is designed to grow into leadership of a Benefits & Leave team. The Benefits Manager supports employee success, minimizes organizational risk, and provides guidance to managers.

Working closely with the HR Director, this position develops and improves benefits programs, manages broker, carrier, and vendor relationships, oversees enrollment, billing, and compliance requirements, and administers leave and accommodations under FMLA, ADA, PWFA, and applicable state laws. The role also partners with Safety on workers’ compensation, return-to-work programs, and workplace injury-related leave and accommodations.

As an individual contributor, this position will also perform hands-on tasks to administer and execute human resource programs across the organization.

Major Duties and Responsibilities:

The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the position’s role within the business unit.

Benefits Program Management

• Administer health, HSA, dental, vision, life, supplemental, 401(k), wellness, and leave benefits across all entities.
• Lead renewals and open enrollment; review plans, costs, and recommendations with brokers and the HR Director.
• Manage enrollments, life events, COBRA, payroll deductions, billing, and employee inquiries.
• Oversee broker, carrier, and vendor relationships, resolve issues, and review premiums, claims, and costs.
• Prepare employee communications, required notices, reports, and recommendations for improvements.

Leave, Accommodations & Workers' Compensation

• Administer FMLA, disability, parental, state, and unpaid leave, including eligibility, notices, and tracking.
• Lead ADA/PWFA accommodation requests and interactive processes.
• Partner with Safety on workers' compensation, FMLA coordination, modified duty, and return-to-work.
• Maintain confidential medical records, procedures, forms, and supervisor guidance.

Team Leadership & Development

• Build processes, documentation, and reporting to support future team growth.
• Assess staffing needs and, as the team expands, hire, train, coach, and establish service standards.

Compliance, Reporting & HR Duties

• Oversee 401(k) testing/audits, Form 5500, ACA, EEOC reporting, and required filings.
• Maintain compliance with federal, state, and local benefits, leave, and employment laws.
• Partner with Payroll and HRIS to ensure accurate deductions, records, and reporting.
• Develop policies, maintain confidential files, and support HR training and initiatives.

Knowledge, Skills & Abilities

• Strong knowledge of FMLA, ADA, PWFA, COBRA, ACA, ERISA, HIPAA, and workers' compensation.
• Experience with benefits vendors, renewals, compliance, and cost analysis.
• Strong communication, leadership, organizational, analytical, and problem-solving skills.
• Proficient in HRIS, Microsoft Office, and confidential records management.
• Ability to work independently, collaborate across departments, and travel occasionally.

Minimum Qualifications

• Bachelor's degree in HR, Business, or equivalent experience.
• 5+ years of HR experience, including 3+ years in benefits and leave administration.
• Knowledge of applicable benefits, leave, and accommodation laws.
• Bilingual English/Spanish.

Preferred Qualifications

• Construction or field-based industry experience.
• Multi-state, multi-entity workforce experience.
• Workers' compensation and return-to-work coordination.
• Broker renewals, leadership experience, or SHRM/HRCI/CEBS certification.

Note: Offers will be made based on candidates' qualifications relevant to the position.

Equal Employment Opportunity (EEO) Statement

ODG and it’s Affiliates are an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment decisions are based on qualifications, merit, and business needs, without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.