Benefits Coordinator

Orland School District 135; Orland Park (IL); On-site; USD 55,000 - 65,000; Full time

Job summary

Orland School District 135 is seeking a confidential Benefits Manager to oversee all employee benefits across the district. The role will coordinate medical, dental, vision, life, workers’ comp, leaves of absence, and flexible spending options.

Responsibilities include annual open enrollment, COBRA administration, and liaison with providers. The candidate must ensure HIPAA compliance, manage confidential data, and support district employees with benefits inquiries.

Qualifications

• Excellent communication skills, both written and oral.
• Strong organizational skills and attention to detail.
• Ability to work independently with minimal direction.
• Proven ability to prioritize tasks and meet deadlines.
• Maintain confidentiality and HIPAA privacy rules.

Responsibilities

• Administers employee benefits programs (medical, dental, vision, life, 403(b)).
• Oversees wellness benefits and annual open enrollment for the district.
• Administers COBRA and coordinates with providers and third parties.
• Processes benefits-related invoices and prepares 1095-C forms.
• Provides benefits orientations and assists employees with self-enrollment.

Skills

Communication

Organization

Attention to detail

Independent work

Prioritization

Professional conduct

Confidentiality

Tools

MS Office Suite

Gmail

Tyler School ERP Pro

GCN

Job description

Supervisor: Assistant Superintendent of Human Resources

Classification: At Will, Exempt

Work Schedule: 8 hours per day, 12 Months

Salary Range: $55,000 - $65,000 with IMRF 100% paid

SUMMARY: Under limited supervision, this confidential position specializes in benefits management for all eligible district employees. This position is responsible for coordinating all employee benefits including medical, dental, vision, life, worker’s comp, leaves of absence, and optional compensation and flexible spending.

QUALIFICATIONS:

1. Minimum of 3 years of previous experience managing employee benefits.
2. Demonstrates in-depth knowledge of employee benefits and applicable laws.
3. Possesses the ability to fulfill Federal, State, and negotiated requirements as it relates to employee benefits.
4. Skilled in the use of technology and software systems/programs including MS Office Suite, Gmail, and Tyler School ERP Pro, GCN, preferred.
5. Accurate computer keyboarding skills and knowledge of word processing.
6. Advanced experience using MS Excel/Google sheets (formulas, data management, pivot tables, etc.)
7. Demonstrates accuracy and attention to detail essential.
8. Possesses the ability to prioritize assignments and complete work in a timely manner.
9. Displays excellent organizational skills.
10. Demonstrates excellent communication skills (written, oral, interpersonal).
11. Conducts matters in a professional manner.
12. Maintains confidentiality and follows HIPAA privacy rules.
13. Ability to work independently and follow through on assignments with minimal direction.

PERFORMANCE RESPONSIBILITIES:

1. Administers various employee benefits programs, such as group health, flexible spending accounts, dental and vision, life insurance, and 403(b).
2. Oversees the wellness benefits including organizing wellness screenings and attending various health workshops.
3. Organizes the annual open enrollment insurance plans for entire district.
4. Processes HR related invoices from various benefits partners.
5. Conducts benefits orientations and explains benefits self-enrollment system to new employees.
6. Maintains employee benefits filing systems and ensure benefits changes are entered appropriately with insurance providers.
7. Assists employees with health, dental, life, and other related benefit questions.
8. Verifies the calculation of the monthly premium statements for all group insurance policies and maintain statistical data relative to premiums, claims, and costs.
9. Resolves administrative problems with the carrier representatives.
10. Administers COBRA.
11. Reviews and prepares unemployment claims with appropriate documentation for approval by the Assistant Superintendent of Human Resources.
12. Prepares workers' compensation claims with a third-party administrator and keep claims up to date following the district procedures and state regulations.
13. Assists the Assistant Superintendent of Human Resources in obtaining statistics and information in the renewal process of any health, life, and retirement plans that benefit the district.
14. Ensures distribution of required employee notices related to insurance.
15. Facilitates leave of absence processes for employees.
16. Administer required GCN training for district employees.
17. In coordination with the Assistant Superintendent of Human Resources, facilitates the District Insurance Committee.
18. Generates confidential data and provides information to the Assistant Superintendent of Human Resources and administration including items related to collective bargaining activities, contract renewals, budgeting, and revenue allocation purposes.
19. Maintains various benefits information including plan booklets, contracts, claim files.
20. Maintains employee medical files.
21. Initiates the Form 1095-C process and collaborates with the HR Data Specialist to ensure the annual 1095-C forms are accurately completed and finalized.
22. Serves as district resource for Employee Assistance Program.
23. Acts as department contact for ordering all HR related supplies and corresponding purchase orders.
24. Manages district birth/death notices as needed.
25. Processes all name change requests and coordinate with district departments as needed including collection of all required documents and updating of files/forms.
26. Assists with other HR Department personnel matters as needed.
27. Other duties as assigned by the Assistant Superintendent of Human Resources.

We are an equal opportunity employer who fully and actively supports equal access for all people regardless of race, color, religion, gender, sexual orientation, age, national origin, or disability.