Benefits and Leave Specialist

Oklahoma City Human Resources Society; Oklahoma City (OK); On-site; USD 65,000 - 85,000; Full time

Job summary

Bethany Children's Health Center is seeking a Benefits and Leave Specialist to administer employee benefits programs, manage open enrollment, and oversee leave processes.

The role requires 3–5 years in HR benefits, strong knowledge of ERISA/PPACA/HIPAA, and experience with Paycom. The position emphasizes compassionate, compliant service and collaboration with employees, management, and vendors.

Qualifications

• Bachelor's degree in human resources, business administration, or a related field required.
• 3–5 years of experience in HR Benefits & managing employee leave required.
• Experience with self-funded plans preferred; Paycom experience strongly preferred.

Responsibilities

• Act as the point of contact for employees to assist enrollments, eligibility determinations, HRIS access, and utilization.
• Process employee changes including status changes, qualifying life events, and terminations.
• Coordinate COBRA initiations, enrollments, and reconciliations; support annual open enrollment with materials, rate tables, sessions, and questions.
• Administer and process all employee leave requests per federal and state laws: FMLA, ADA, STD/LTD, maternity, workers' comp, General Medical Leave.
• Handle required billing and funding for benefit plans on a recurring basis.
• Maintain relationships with benefit brokers and vendors to optimize coverage and manage costs.

Skills

Benefits administration

Leave management

HR policies

Communication

Education

Bachelor's degree in HR or related

Tools

Paycom

Excel

HRIS

Job description

The Benefits and Leave Specialist acts as a subject matter expert for all aspects of employee benefits programs and is responsible for the day-to-day administration of all benefit plans, monthly auditing, ACA compliance, open enrollment, 401k administration, and other benefit related tasks. This position will act as the primary liaison between the employees, management, and benefit vendors and must remain knowledgeable and stay current of principles, practices, and procedures in benefits administration including 401 (k) and non-qualified plans and laws related to: ERISA, PPACA, HIPAA, etc. The Benefits and Leave Specialist will support employees managing all leave requests in a timely and compassionate way while abiding by all government laws and policies. This position will accurately assist employees through the various needs for leave - Short/Long-Term Disability, FMLA, ADA requests, Maternity, General Medical. The Benefits and Leave Specialist will support our HR department in ensuring smooth and efficient business operations in performing general HR duties to support the organization and function of the HR team. This position is an opportunity for someone who is passionate about human resources, has compassion and patience for all employees, and able to work both independently and collaboratively, while also prioritizing a diverse workload.

Handle all day-to-day benefit administration and processing for the organization including:

• Act as the point of contact for employees to assist in enrollments, including determining eligibility, notification, and assisting with HRIS access and utilization
• Processing employee changes including changes of status, qualifying life events, and terminations
• Coordinate and ensure all benefit communications are intentional, timely, and accurate
  Process all COBRA initiations, enrollments, and reconciliations

Coordinate the annual open enrollment process by updating enrollment material, rate tables, ensuring HRIS system set up accuracy, hosting open enrollment sessions for all shifts, and answering employee questions. Following up with employees throughout the enrollment period to ensure all eligible employees complete the process.

Coordinate and process all employee leave requests ensuring all applicable leave options are provided and guiding employees through the process with accuracy and compassion. Administer ADA requests, Short-Term and Long-Term Disability, General Medical Leave, Maternity Leave, Worker's Compensation, and FMLA in accordance with applicable federal and state laws. Proactively reaching out to leaders and employees to ensure options are understood and working together to ensure employees are able to return to the workspace in a safe and timely manner.

Complete all required billing and funding for benefit plans on a reoccurring basis ensuring accuracy and timely processing.

Administer the 401(k) plan including eligible employee enrollment, loans, hardships, disbursements, and the annual audit.

Maintains relationships with benefit brokers and vendors and evaluates opportunities for cost-savings while ensuring maximum coverage at the least possible cost and risk to the company and employees.

Qualifications

Education: Bachelor's degree in human resources, business administration, or a related field required
Experience: 3-5 years of experience in HR Benefits & managing employee leave required Experience with self-funded plans preferred Paycom experience strongly preferred
License/Certification/Credential: SHRM or PHR certification preferred

About Us

Our work begins where we are all equal - at the heart.

Bethany Children's Health Center (formerly The Children's Center Rehabilitation Hospital) located in Bethany, Oklahoma is an innovative leader in the field of pediatric rehabilitation and 24-hour complex care. The ACHC accredited hospital offers inpatient and outpatient services for children (ages 0-21) and is the only inpatient pediatric rehabilitation facility in Oklahoma. Our CARF accredited multidisciplinary team works with patients and their families to maximize the patient's physical and cognitive potential, and ensure the family has the training and resources needed for a smooth transition from hospital to home.

In order to maximize the potential of every child, we must maximize the potential of every employee. We are committed to providing staff with the physical, emotional, spiritual, financial and mental resources necessary to achieve their potential and meet our standards of excellence. BCHC offers competitive compensation, benefits, state-of-the-art equipment and wellness programs. Opportunities for professional growth include in-service training, leadership development, tuition reimbursement and scholarships.