Benefits and Leave Coordinator

McKinstry; Seattle, Northern (WA, KY); Hybrid; USD 34,000 - 56,000; Full time

Benefits offered by this job

401(k) with employer match and profit‑

Paid time off and holidays

Comprehensive medical, prescription,…

Job summary

McKinstry is seeking a Benefits and Leave Coordinator to support HR Benefits by processing leaves, communicating benefits and policy information, and maintaining leave tracking systems. The role involves payroll coordination, return-to-work scheduling, and cross-functional collaboration to ensure accurate, timely communications and documentation.

You will monitor deadlines, manage HRIS-related tasks, and assist with special projects while delivering high-quality service to employees and managers

Qualifications

• Two (2) years’ experience in leave administration or benefits required.
• Bachelor’s degree in Business or Human Resources filed or equivalent work experience required.
• PHR/SPHR or equivalent experience preferred.
• Proficient in Word and Excel; working knowledge of SharePoint preferred.
• Intermediate working knowledge of HRIS systems preferred.
• Working knowledge of Federal, State and local employment law preferred.
• Must be well organized and able to manage time effectively to meet all deadlines.
• Strong written and verbal communication skills with ability to create and sustain confident and compassionate relationships with employees requesting and on leave and their managers.

Responsibilities

• Coordinate intake of leave requests and required documentation.
• Monitor leave-related deadlines and follow up on outstanding items.
• Assist in maintaining leave tracking systems and case files.
• Support return-to-work communications and scheduling coordination.
• Work closely with Leave and Accommodation Administrator and escalation.
• Updating, creating, and maintaining Process Documents and SOPs.
• Assist with payroll and benefits continuation communication.
• Provide best in class customer service for employee experience.
• Monitor Benefits Email boxes, researching and responding to or direct queries as appropriate.
• Generate routine reporting and adherence to auditing standards.
• Billing Requests - review, payment, audit.
• Provide coverage to team members.
• Assist with special projects or other duties as assigned.
• Develop and maintain professional relationships with employees and vendors.
• Facilitate the education managers and employees on corporate and HR policies and practices through Q&As, email communication and one on one meetings.
• Facilitate communication between HR team and other McKinstry departments.
• Act as Human Resources resource on leaves and benefits.
• Act as a steward of McKinstry.

Skills

Leave administration

Benefits administration

Communication skills

Time management

Education

Bachelor's degree in Business or Human Resources

PHR/SPHR or equivalent experience

Tools

Word

Excel

SharePoint

HRIS

Job description

Build the future, spark innovation and align your career with purpose.

McKinstry is innovating the waste and climate harm out of the built environment and creating lasting impact. Together, we’re building a thriving planet.

Buildings are a leading contributor to the climate crisis, generating nearly 40% of total global energy-related carbon emissions. We’re making a lasting impact on our industry and within our communities by addressing the climate, affordability and equity crises through:

• renewables and energy services
• engineering and design
• construction and facility services

To get where we’re going, we need big thinkers, problem solvers and collaborative mindsets. Does that sound like you?

The Opportunity with McKinstry

McKinstry is looking for a Benefits and Leave Coordinator. This position supports HR Benefits’ effectiveness by assisting in the processing of leaves of absence, communicating benefits and policy information as needed. Additional responsibilities may include:

Leaves Processing:

• Coordinate intake of leave requests and required documentation.
• Monitor leave-related deadlines and follow up on outstanding items.
• Assist in maintaining leave tracking systems and case files.
• Support return-to-work communications and scheduling coordination.
• Work closely with Leave and Accommodation Administrator and escalation.
• Updating, creating, and maintaining Process Documents and SOPs.
• Assist with payroll and benefits continuation communication.
• Provide best in class customer service for employee experience.

Support Benefits Team:

• Monitor Benefits Email boxes, researching and responding to or direct queries as appropriate.
• Generate routine reporting and adherence to auditing standards.
• Billing Requests - review, payment, audit.
• Provide coverage to team members.
• Assist with special projects or other duties as assigned.

Communication

• Develop and maintain professional relationships with employees and vendors.
• Facilitate the education managers and employees on corporate and HR policies and practices through Q&As, email communication and one on one meetings.
• Facilitate communication between HR team and other McKinstry departments.
• Act as Human Resources resource on leaves and benefits.
• Act as a steward of McKinstry.

What You Need To Succeed at McKinstry:

Two (2) years’ experience in leave administration or benefits required.

Bachelor’s degree in Business or Human Resources filed or equivalent work experience required.

PHR/SPHR or equivalent experience preferred.

Proficient in Word and Excel; working knowledge of SharePoint preferred.

Intermediate working knowledge of HRIS systems preferred.

Working knowledge of Federal, State and local employment law preferred.

Must be well organized and able to manage time effectively to meet all deadlines.

Strong written and verbal communication skills with ability to create and sustain confident and compassionate relationships with employees requesting and on leave and their managers.

When it comes to the basics, we have you covered:

• Competitive pay
• 401(k) with employer match and profit-sharing plan
• Paid time off and holidays
• Comprehensive medical, prescription, dental, and vision with low or zero deductible options and low out of pocket maximums

People come first at McKinstry, and we go beyond the basic benefits with:

• Family formation benefits, including adoption and IVF assistance
• Up to 16 weeks paid parental leave
• “Building Good” paid community service time
• Learning and advancement opportunities via McKinstry University
• McKinstry Moves onsite gyms or reimbursement for remote workers

See benefit plan documents for complete details.

If you’re driven by our vision to build a thriving planet together, McKinstry is the place to build your career.

The pay range for this position is $25.00 - $41.00 per hour; however, base pay offered may vary depending on job-related knowledge, skills, and experience. This position is considered non-exempt and will be paid hourly. A bonus may be provided as part of the compensation package, in addition to a full range of medical, financial, and/or other benefits, dependent on the position offered. Base pay information is based on market location.

The McKinstry group of companies are equal opportunity employers. We are committed to providing equal employment opportunities to all employees and qualified applicants without regard to sex, gender identity, sexual orientation, age, race, color, creed, marital status, national origin, disability, veteran status, genetic information or any other basis protected by law. This policy applies to all terms and conditions of employment including, but not limited to employment, advancement, assignment, and training. This commitment to Equal Employment Opportunity is made equally as a social responsibility and as an economic and business necessity.

McKinstry is a drug-free workplace. Employment is contingent upon successfully passing a pre-employment drug and alcohol test, complying with the requirements of the Immigration Reform and Control Act and a Confidentiality Agreement, in addition to successful outcomes of background and reference checks.

Applicants for this role will only be considered if they possess current US Work Authorization, and do not require employer-sponsored VISA support to begin or remain in this role.