Benefits and Leave Administration Manager

Miles & Stockbridge P.C.; Baltimore (MD); On-site; USD 119,500 - 135,000; Full time

Benefits offered by this job

Competitive compensation

PTO

Health insurance

401K

Firm sponsored memberships

Job summary

A prestigious law firm in Baltimore is seeking a Benefits and Leave Administration Manager. In this role, you will manage all aspects of benefits programs and compliance, oversee leave administration, and lead process improvements. The ideal candidate will have extensive experience in benefits management and strong negotiation skills. A comprehensive benefits package is offered, and the salary range is $119,500 - $135,000.

Qualifications

• 7–10 years of experience in benefits and leave administration, including a management role.
• Strong knowledge of multi-state leave laws and compliance regulations.
• Proven ability to manage vendors and negotiate contracts.

Responsibilities

• Manage plan vendors and third-party administrators.
• Oversee all leave of absence processes including FMLA and ADA.
• Evaluate and revise internal processes for efficiency.

Skills

Benefits compliance knowledge

Vendor management

Exceptional communication

Organizational skills

Education

Bachelor’s degree in Human Resources or related field

Tools

HRIS benefits modules

Microsoft Excel

Job description

Overview

Join to apply for the Benefits and Leave Administration Manager role at Miles & Stockbridge P.C..

Miles & Stockbridge has positioned itself as an AmLaw 200 firm that is global in scope and in reach. Miles & Stockbridge maintains a reputation for a dynamic and approachable work environment that allows talented lawyers and staff from diverse backgrounds to thrive and grow. As part of our ongoing commitment to affect positive change, Miles & Stockbridge focuses on partnerships that benefit the community, reflect the causes our colleagues support, and allow us to collaborate with clients and neighbors to deepen relationships.

Responsibilities

Benefits Administration & Compliance

• Manage plan vendors and third-party administrators.
• Coordinate transfer of data to external contacts for services, premiums, and plan administration.
• Handle enrollments, COBRA, changes, beneficiaries, disability, death claims, 401(k) rollovers, distributions, loans, hardships, and compliance testing.
• Ensure compliance with ERISA, ACA, HIPAA, and other federal/state regulations.
• Prepare and file ACA/PPACA 1095-C forms on federal and state levels.
• Manage annual 401(k) audits, QDROs, compliance mailings, and benefit-related government filings.

Leave Administration

• Oversee all leave of absence processes, including FMLA, ADA, short-term and long-term disability.
• Maintain leave-related documentation, process premiums while employees are on leave, and ensure timely communication with employees and managers.

Strategic Initiatives & Process Improvement

• Evaluate and revise internal processes to increase efficiency and reduce costs.
• Lead wellness program strategy, including monthly initiatives, on-site events, and communication campaigns.
• Partner with Senior Director of Human Resources to design and deliver training to managers and employees on benefits and leave policies.
• Produce and analyze benefits and leave utilization reports to inform leadership decisions.
• Audit vendor performance and accuracy of billing; oversee payment processing for all benefit plans.
• Partner with Senior Director of Human Resources, COO, and CFO for vendor contract negotiations and renewals.

HRIS & Technology

• Serve as the subject matter expert for the benefits and leave administration modules in UKG.
• Ensure data integrity, troubleshoot system issues, and support HRIS upgrades or process enhancements.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or related field highly preferred.
• Minimum 7–10 years of progressive experience in benefits and leave administration, with at least 3 years in a management or lead role.
• Strong knowledge of benefits compliance regulations and multi-state leave laws.
• Previous experience in a law firm or professional services environment preferred.
• Proficiency with HRIS benefits modules, ACA compliance tools, COBRA platforms, and Microsoft Office (especially Excel).
• Proven ability to manage vendors, negotiate contracts, and oversee budgets.
• Exceptional communication skills including the ability to explain complex benefits information to employees and influence stakeholders.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.

Miles & Stockbridge offers a competitive compensation and benefits package including PTO, medical, dental, vision, life insurance, 401K, Firm sponsored Memberships (i.e. Peloton, Norton LifeLock), and more.

Miles & Stockbridge is not currently accepting resumes or assistance from search firms for this position.

The pay range for this position is $119,500 - $135,000. The pay range provided is in compliance with state, city, or local employment laws and applies to this location only. Actual pay for this position will be determined based on multiple factors including, but not limited to, knowledge, skills, abilities, experience, current market data, and business needs.

Physical Demands:

While performing the duties of this position, the employee is regularly required to remain in a stationary position or sit for prolonged periods and repeat motions that may include the wrists, hands and/or fingers. The employee is occasionally required to stand and stoop, kneel, or crouch. The employee is frequently required to perform light work that includes lifting and moving objects up to 10 pounds.

Disclaimer and Acknowledgement:

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements will exclude individuals who may pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. Nothing in this job description restricts management’s right to assign or reassign duties in this job description at any time for any reason.

Equal Opportunity Employer:

Miles & Stockbridge is an Equal Opportunity Employer and committed to cultivating an inclusive environment that embraces and promotes diversity, equity, and inclusion as core values of our firm.