Benefits and Compliance Coordinator

IMDiversity; Nashville (TN); On-site; USD 55,000 - 75,000; Full time

Job summary

IMDiversity is seeking a Benefits and Compliance Coordinator in Nashville, TN. The role involves counseling staff on benefit programs, managing compliance with applicable laws, and organizing wellness initiatives. Candidates should possess a Bachelor’s degree and have a minimum of 3-5 years in human resources benefits experience. Strong knowledge of federal and state regulations is required, alongside exceptional organizational and time-management skills. This position does not require any direct reports and is essential for maintaining compliance and enhancing employee wellness.

Qualifications

• Minimum of 3 to 5 years of professional human resources benefits experience, or equivalent combination of training and experience.
• Experience with ERISA, COBRA, FMLA, ADA, HIPAA and Workers Compensation requirements.

Responsibilities

• Counsels and assists staff, faculty and retirees regarding various benefit programs.
• Handles benefits administration and manages yearly open enrollment process.
• Answers employee inquiries about benefits in accordance with applicable laws.
• Researches and implements ACA mandates as required by law.
• Organizes, coordinates and oversees wellness programs.

Skills

In-depth knowledge of benefits policies and regulations

Strong working knowledge of pertinent federal, state and local regulations

Excellent organizational skills

Multi-tasking capabilities

Time-management skills

Strong computer skills including Microsoft Office

Ability to demonstrate discretion and confidentiality

Education

Bachelor’s Degree from an accredited college or university

Tools

Microsoft Office

Job description

Benefits and Compliance Coordinator

Fisk University - Nashville, TN

Position Summary

The Benefits and Compliance Coordinator counsels and assists staff, faculty and retirees regarding a variety of benefit programs such as health, dental, vision, HCA and dependent care flexible spending accounts, life, AD&D, long- and short-term disability, long term care insurance, 403(b) retirement plans, and other miscellaneous/ancillary programs. The position is responsible for administering assigned employee/retiree benefit programs ensuring compliance with employee benefit statutory regulations, activating/auditing employee plan enrollment and managing third party vendors.

Essential Functions

Benefits

• Handles benefits administration, including new hire set-up, renewals and open enrollments via the benefit admin system while adhering to deadlines.
• Works with payroll to ensure correct benefit deductions, managing yearly open enrollment process, balancing semi-monthly FSA deductions, etc.
• Handles back-end process for terminations, including filling out exit checklists, terminating benefits from all systems, and setting up COBRA when eligible.
• Meets with new employees to review benefit package.
• Works with insurance brokers during plan renewal and throughout the year on various issues related to employee benefits.
• Reviews and approves invoices from insurance carriers and ensures timely reconciliations and processing of invoices.
• Audits bills and tracks/analyzes benefit costs.
• Works with HR leadership and broker to research and resolve health or life insurance claim issues.

Compliance

• Answers questions and responds to employee inquiries about benefits in accordance with applicable laws, contracts, and policies, including health and life insurance, disability, COBRA, FMLA, Workers' Compensation, Unemployment Insurance, etc.
• Researches and implements ACA mandates as required by law.
• Ensures all ACA compliance documents are sent to appropriate groups in a timely fashion.
• Educates staff on applicable ACA legislation and market trends.
• Works closely with HR leadership to maintain HR policies and identify legal requirements and government reporting regulations affecting HR functions such as OSHA, EEO, ADA, wage & hour, etc.
• Provides full life cycle management on all FMLA and Workers' Compensation cases. Tracks employees FMLA leave hours.
• Reviews job descriptions for current and new positions to test for FLSA status and ADA compliance.
• Handles annual reporting, orders labor poster, etc.

Wellness

• Organizes, coordinates and oversees all logistics for the Live Well @ Fisk Healthy Campus Initiative.
• Serves as the primary contact for wellness events and employee questions relating to the wellness program(s).
• Coordinates monthly wellness webinars/in-person sessions. Drafts wellness communication and marketing materials.
• Performs other duties as assigned.

Secondary Functions

• Assists with day-to-day maintenance and processing of payroll as necessary.
• May assist the Payroll Coordinator in preparation of payroll, entering hours, deductions, rate changes, transfers, etc.
• Reviews payroll registers and makes appropriate corrections as necessary.
• Prepares payroll notifications for authorized payroll deductions (e.g., health insurance deductions, 403(b) contributions, rent, parking, etc.) in the payroll system.

Specific Job Knowledge, Skills, and Abilities

• In-depth knowledge of benefits policies and regulations.
• Strong working knowledge of pertinent federal, state and local regulations, filing and compliance requirements (current and pending) affecting employee benefit programs including ERISA, COBRA, FMLA, ADA, HIPAA and Workers Compensation requirements.
• Excellent organizational, multi-tasking, and time-management skills.
• Strong computer skills including Microsoft Office (Excel, PowerPoint, Word).
• Ability to demonstrate discretion and confidentiality.

Organizational Responsibility

No direct reports.

Qualifications

• Education: Bachelor’s Degree from an accredited college or university.
• Experience: Minimum of 3 to 5 years of professional human resources benefits experience, or an equivalent combination of training and experience.
• Licenses or Certificates: None required.
• Additional Requirements: A background and/or credit check will be required of the successful applicant. An official transcript (if applicable) and names, address and phone numbers of three (3) references will be required of the successful applicant.