Benefits Analyst - Health & Welfare

VARITE INC; San Jose (CA); Hybrid; USD 69,000 - 78,000; Full time

Benefits offered by this job

Health Insurance

Retirement Plans

Legal Service Plans

Job summary

VARITE is seeking a Benefits Analyst in San Jose, CA (Hybrid) to support healthcare benefits across the US. You will manage healthcare programs, respond to escalations, and collaborate with vendors, ERC, and rewards operations to ensure accurate enrollment and compliant communications.

The role requires 7+ years of US health and welfare benefits experience, a Bachelor's degree, and knowledge of ERISA. Certification such as CBP or CEBS is a plus, with strong organization and communication skills

Qualifications

• 7+ years of directly applicable US health and welfare benefits experience.
• Knowledge of ERISA regulations and related federal/state laws.
• Bachelor's Degree in related field; substitution by experience allowed.
• Certified Benefits Professional (CBP) or CEBS certification is a plus.
• Strong organizational and multi-tasking abilities in a fast-paced environment.

Responsibilities

• Be the first point of contact for healthcare escalations and monitor cases.
• Triage ServiceNow tickets, resolve cases, and coordinate with vendors as needed.
• Support Open Enrollment readiness by reviewing enrollment requirements and content.
• Review healthcare communications and updates for OE materials, guides, and FAQs.

Skills

Benefits knowledge

Communication

Organizational skills

Team collaboration

Education

Bachelor's Degree

CBP/CEBS certification

Tools

ServiceNow

bswift

Emma

Job description

VARITE is looking for qualified Benefits Analyst in San Jose, CA 95110 (Hybrid)

WHAT THE CLIENT DOES?

An American computer software company that offers a wide range of programs from web design tools, photo manipulation and vector creation, through video/audio editing, mobile app development, print layout and animation software.

WHAT WE DO?

Established in the Year 2000, VARITE is an award-winning minority business enterprise providing global consulting & staffing services to Fortune 1000 companies and government agencies. With 850+ global consultants, VARITE is committed to delivering excellence to its customers by leveraging its global experience and expertise in providing comprehensive scientific, engineering, technical, and non-technical staff augmentation and talent acquisition services.

Job Title:Benefits Analyst

Location: San Jose, CA 95110 (Hybrid)

Contract Duration: 12 months with possible extension

Pay Rate Range: $50.00 - $56.33/hr. on W2

HERE’S WHAT YOU’LL DO

The Opportunity - US Benefits Analyst:

• We have a phenomenal and unique opportunity within the Benefits Center of Excellence (COE) team for a benefits
• professional specializing in health benefits where you can contribute, learn and deepen your understanding of how
• we design, deliver and measure success of our awesome benefits at ****.
• Our benefits philosophy is to design and deliver inclusive, competitive, and value-driven benefits programs that
• enable peace of mind and productivity, with strategic balance between experience, scale, and financial
• stewardship.
• This role will have first‑hand exposure to how the benefit COE team makes this philosophy come alive by
• supporting benefits programs across the U.S., with primary focus on healthcare.
• This role will be based in the U.S. and located in ****'s San Jose office.

What You Will Do:

• We identify the following primary responsibilities for this role. However, the list is not exhaustive as priorities might vary.

Healthcare support and program management:

• Be the first point of contact for healthcare escalations to the benefits COE team. Monitor cases and channels (e.g. Slack benefits‑talk, ServiceNow, bswift, ERC, webinar chat), identify and report on trending issues, research specific concerns, and resolve issues working with employee, vendors, and COE as needed.
• Triage healthcare "ServiceNow” tickets, resolve healthcare cases and elevate any administration service issues to Rewards Ops or COE team.
• Serve as a Tier 2 escalation resource for employee benefits inquiries beyond standard call center support, including coordinating with health plan liaisons and vendors as needed to support issue resolution. Provide information and guidance to help employees understand benefits programs, policies, and changes through ad hoc interactions, benefit meetings, and benefit fairs. May also include updating healthcare content in call center training decks and FAQs.
• bswift and Emma administration: Support Open Enrollment readiness by reviewing and updating enrollment requirements, plan details, and employee‑facing content within bswift and Emma. Conduct testing of enrollment functionality, communications, and enrollment workflows, and perform final validation of content, rates, and enrollment flows following vendor and Rewards Operations sign‑off.
• Communications content review: Review healthcare‑related communications and content, including Open Enrollment materials, OE website updates, Rewards Guides, videos, PDFs, vendor communications, employee mailers, and microsites. Support annual Open Enrollment, year‑end, mid‑year, and ad hoc healthcare content updates for benefits.****.com, ensuring information is accurate, current, and aligned across employee‑facing resources.
• Events support: Liaise with internal and external teams on healthcare events, including calendaring and fulfillment.
• Confirm healthcare vendor participation, signage, and logistics for Open Enrollment fairs and pop‑up events. Support programmatic webinars by coordinating scheduling, and promotion, and review of supporting collateral (decks, flyers, posters, FAQs, tip sheets, etc.) as needed.

Compliance:

• May review Clients, plan booklets, Schedules of Benefits and other compliance documents and coordinate with program managers to support any compliance implementation and posting.
• May support legislative requirements such as healthcare transparency, mental health parity (reviewing documents, posting mandatory employee notifications, tracking, scheduling)
• May contribute to compliance administration such as COBRA administration, non‑discrimination testing, PCORI fees, IRS updates to pre‑tax spending accounts, etc.
• May projects manage and track annual compliance notices (e.g., SAR, Medicare, HIPAA) and aggregate notices for employee notification by annual deadlines.

Special projects:

• In partnership with Sr. program managers, help drive or support various special projects such as RFPs and the implementation of new benefits vendors or programs.
• Support the healthcare portion of survey submissions (e.g. SVEF benchmark survey, Corporate Equality Index CEI)
• Liaise with wellbeing team on healthcare data needs for physical and emotional wellbeing dashboards.
• Acquisitions: Support acquired company medical plan transitions (onboarding vendors for claim runoff, decommissioning, scheduling webinars and support Q&A sessions).

What you need to succeed:

• 7 years + of directly applicable US health and welfare benefits experience
• Knowledge of Employee Retirement Income Security Act (ERISA) regulations, and other applicable federal, state, and local laws governing benefits
• Bachelor's Degree in related field. Required education may be substituted by additional years of experience.
• Certified Benefits Professional (CBP) or Certified Employee Benefit Specialist (CEBS) professional certification, a plus.
• Strong organizational skills, ability to multi‑task in a fast‑paced environment.
• Strong oral and written communication skills and attention to detail.
• Ability to work efficiently both independently and within a team to meet common goals.
• Demonstrate analytical and problem‑solving capabilities to manage escalations and help Sr. program managers identify root causes of issues.
• Ability to collaborate with various stakeholders such as Employee Resource Center (ERC), payroll, communications, and vendors.
• Demonstrate desire to learn, grow, and take on new challenges.

BENEFITS:

We offer a comprehensive benefits package designed to support the health, well‑being, and financial security of our employees and their families. Eligible employees may receive:

• Health Insurance: Medical, dental, and vision coverage
• Retirement Plans: Participation in a company‑sponsored retirement savings plan.
• Legal Service Plans: Offering access to attorneys for legal advice and representation.

VARITE is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.