Benefits Administrator I

Arup; Salt Lake City (UT); On-site; USD 45,000 - 65,000; Full time

Job summary

ARUP Laboratories seeks a Benefits Administrator to manage employee benefits, enrollment, and compliance. This role interfaces with insurance carriers, handles COBRA, HIPAA, and ACA requirements, and supports onboarding and benefit communications.

The position requires strong organization, data accuracy, and proficiency with HRIS and MS Office. A focus on confidentiality and regulatory adherence is essential for success in this role.

Qualifications

• Proven experience in benefits administration and enrollment processes.
• Knowledge of COBRA, HIPAA, ACA regulations and compliance.
• Ability to coordinate open enrollment and communicate benefits effectively.
• Experience interfacing with insurance carriers and vendors.

Responsibilities

• Assist employees with benefits questions, problems, and changes.
• Interface with insurance companies to resolve claims and membership issues.
• Plan and coordinate the benefit portion of New Employee Orientation.
• Coordinate annual open enrollment with vendors and marketing communications.
• Maintain confidential employee benefits information and ensure regulatory compliance.
• Prepare reports analyzing benefits utilization and costs.

Skills

Benefits administration

Leave administration

COBRA administration

Open enrollment

Vendor liaison

HIPAA compliance

ACA compliance

HRIS

MS Office

Communication

Education

High School Diploma or Equivalent

Associates Degree

Bachelor's Degree in Human Resources

Tools

HRIS systems

Microsoft Office

Job description

Building 585
585 Komas Drive
Salt Lake City, UT 84108, USA

Building 585
585 Komas Drive
Salt Lake City, UT 84108, USA

Schedule :
Monday - Friday (40 hrs/wk)
8:00 AM - 5:00 PM

Department: Human Resources - 151

Primary Purpose:

Performs professional duties and assignments within the benefits administration function of Human Resources. Provides technical assistance to departments and employees and makes policy and procedure recommendations to administrative human resource staff. Recommends modifications to benefits programs. May assist with carrier and insurance company negotiations. Designs processes that support and promote company benefits.

About ARUP:

ARUP Laboratories is a national clinical and anatomic pathology reference laboratory and an enterprise of the University of Utah and its Department of Pathology. Based in Salt Lake City, Utah.

ARUP proudly hires top talent to create a work environment of diversity, professional growth and continuous development. Our workforce is committed to the important service we provide to over one million patients each month. We always strive for excellence and have a strong desire to have involvement with the advances in medicine and the role laboratory services plays within each patient’s life. We never forget that there is a patient behind every specimen we receive.

We are looking for individuals who want to contribute to ARUP's culture of accountability, integrity, service, and excellence. Consider joining our dynamic team.

Essential Functions

• Assist employees with benefits questions, problems, and changes.
• Interface with the insurance companies and the employee to solve claim and membership problems.
• Plan and coordinate the benefit portion of New Employee Orientation.
• Plans and organizes open enrollment each year, including coordinating with vendors for the benefits fair and working with marketing to effectively communicate open enrollment deadlines to internal employees.
• Assist new employees in the benefits enrollment process.
• Process monthly insurance billings in a timely and accurate manner.
• Coordinate COBRA benefits and ensure compliance.
• May assist Leave Administrator with process leaves of absence requests in accordance with ARUP policy and legal guidelines. Facilitate appropriate communication with the employee and supervisor.
• Assist employees in applying for long term disability when necessary.
• Assist in analyzing benefit plans and costs.
• Maintain confidential employee information, correspondence, and documents necessary for compliance with benefit plan regulations.
• Coordinate ongoing training for employees regarding the ARUP benefit package.
• Compose letters and memoranda to explain and communicate employee benefits.
• Recommend company and community resources to employees in need.
• Process life insurance claims and work with bereaved family members.
• Assist in maintaining compliance with applicable federal and state regulations including ACA, HIPAA, COBRA, FMLA, and other employee benefits laws.
• Maintain accurate employee benefits records within HRIS and vendor systems; audit and reconcile data to ensure accuracy.
• Partner with Payroll to ensure accurate processing of employee benefit deductions and employer contributions.
• Serve as liaison between employees, vendors, brokers, and insurance carriers to resolve service issues and support benefit program administration.
• Assist with promotion and administration of employee wellness, well-being, and Employee Assistance Program initiatives.
• Prepare reports and analyze benefits utilization, enrollment data, and program costs to support decision making.
• Proficiency with Microsoft Office applications (Excel, Word, PowerPoint) and ability to learn and effectively use HRIS and benefits administration systems.
• Maintain electronic employee benefits records and documentation in accordance with company policy and regulatory requirements.
• Other duties as assigned.

Physical and Other Requirements

Reaching: Extending hand(s) and arm(s) in any direction.

Mobility: The person in this position needs to occasionally move between work sites and inside the office to access file cabinets, office machinery, etc.

Communicate: Frequently and effectively communicate with others.

PPE: Biohazard laboratory environment that requires use of personal protective equipment in accordance with CDC and OSHA regulations and company policies.

ARUP Policies and Procedures: To conduct self in compliance with all ARUP Policies and Procedures.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

Fine Motor Control: Picking, pinching, typing or otherwise working, primarily with fingers rather than with the whole hand as in handling.

Vision: Having close, far, and peripheral visual acuity to perform a variety of tasks such as make general observations of depth and distance.

Qualifications

Skills

Behaviors

:

Motivations

:

Education

Required

High School Diploma or Equivalent or better.

Preferred

Associates Degree or better.

Bachelor's Degree or better in Human Resources or related field.

Experience

Required

Or High school diploma or equivalent and four years Human Resources experience,

Preferred

• Or Associates degree and two years of Human Resources experience
• One year of benefits /insurance billings or equivalent experience
• Previous experience as a Benefits Administrator
• Previous experience as a Benefits Administrator
• Intermediate word processing and spreadsheet computer skills
• Excellent written/verbal communication and organizational skills
• Strong presentation/public speaking skills

Licenses & Certifications

Preferred

PHR, SPHR, HR CE Cert

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.