Benefits Administrator

Pinnacle Employee Services LLC

Town of De Witt (NY)

On-site

USD 65,000 - 75,000

Full time

14 days+

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Benefits offered by this job

Medical, Dental, Vision benefits

401k plan

Paid time off

Job summary

Pinnacle Employee Services (PES) in the United States is seeking a Benefits Administrator for in-office duties. You will oversee day-to-day benefit program administration, enrollments, eligibility, changes, terminations, and billing reconciliations while handling inquiries from employees and HR partners.

You will also manage leave programs (FMLA, PFL, disability) and ensure accurate records, reporting, and compliance.

Qualifications

3–5 years of experience in benefits administration
Familiar with FMLA, PFL, ADA, COBRA and other leave programs
Experience with HRIS, payroll, and benefits systems

Responsibilities

Manage day-to-day administration of employee benefit programs, including enrollments and changes
Coordinate data between HRIS, payroll, carrier, and vendor systems
Serve as primary contact for carriers, brokers, vendors, and third-party administrators
Prepare benefit reports and assist with open enrollment and other projects
Reconcile carrier invoices against enrollment records and payroll deductions
Administer leave programs including FMLA, PFL, disability, and return-to-work processes
Maintain confidential leave records and prepare compliance reports
Provide professional communication to employees, HR, managers and vendors

Skills

Benefits administration

Leave management

HRIS & payroll coordination

Excel & data analysis

Communication & confidentiality

Multitasking & problem solving

Education

3–5 years experience in benefits administration

Tools

PrismHR

Job description

Pinnacle Employee Services (PES) - IN OFFICE POSITION

Position: Benefits Administrator

Reports to: Director of Benefits Administration

Company Summary

Pinnacle Employee Services (PES) is a Professional Employer Organization (PEO) that partners with client companies to provide comprehensive Human Resources, Payroll, Benefits administration, Workers' Compensation, Compliance, and employee support services. PES serves as an extension of its clients' businesses, delivering efficient workforce solutions and helping organizations effectively manage their employees while maintaining compliance with applicable employment laws and regulations.

Job Summary

The Benefits Administrator is responsible for the day-to-day administration of employee benefit programs and leave of absence processes. This position manages enrollments, eligibility, changes, terminations, billing and payroll reconciliations, employee questions, and other benefit-related activities for medical, dental, vision, life, disability, FSA, HSA, voluntary benefits, COBRA, workers’ compensation, and other applicable programs. The position also administers leaves of absence, including FMLA, PFL, disability, and other applicable leave programs.

The Benefits Administrator works closely with employees, HR, payroll, implementation, sales, carriers, brokers, vendors, and third-party administrators to provide accurate and timely administration, maintain records, resolve issues, and support compliance with applicable requirements.

Key Duties and Responsibilities

Benefits Administration

Manage day-to-day administration of employee benefit programs, including enrollments, qualifying life events, changes, terminations, beneficiary updates, and National Medical Support Notices.
Provide support to employees and HR teams regarding benefit plans, eligibility, coverage, deductions, and system processes.
Coordinate benefit data between HRIS, payroll, carrier, and vendor systems and maintain accurate records.
Serve as a primary contact for carriers, brokers, vendors, and third-party administrators.
Prepare weekly and monthly benefit reports and assist with open enrollment and other benefit-related projects.
Maintain benefit procedures and identify opportunities to improve processes and reduce errors.

Benefits Billing & Reconciliation

Reconcile monthly carrier invoices for medical, dental, vision, life, disability, and other benefit programs against enrollment records and payroll deductions.
Research and resolve discrepancies involving coverage, eligibility, rates, employee and employer contributions, deductions, terminations, overpayments, and other billing issues.
Coordinate with carriers, vendors, payroll, and internal teams to resolve billing and enrollment issues and maintain supporting documentation.
Use Excel and other systems to analyze benefit data and complete reconciliations.

Leave of Absence Administration

Manage employee leaves from initial request through return to work, including FMLA, PFL, disability, intermittent, and reduced-schedule leave.
Determine eligibility and coordinate required notices, forms, certifications, and documentation.
Track leave usage, deadlines, exhaustion dates, return-to-work dates, and required follow-up.
Communicate leave requirements, available benefits, deadlines, and status to employees and appropriate internal and external parties.
Coordinate leave information with employees, HR, payroll, managers, carriers, and third-party administrators.
Administer short-term and long-term disability processes and support ADA accommodation and return-to-work processes.
Maintain accurate and confidential leave records and prepare reports and documentation for compliance and auditing.

Compliance & Reporting

Maintain confidentiality of employee benefit and leave information.
Follow applicable federal and state requirements related to FMLA, PFL, ADA, COBRA, ERISA, ACA, Section 125, workers’ compensation, disability, and other benefit and leave programs.
Assist with required notices, reporting, filings, fees, audits, and recordkeeping.

Customer Service & Communication

Provide professional and timely support to employees, HR teams, managers, carriers, vendors, and other business partners.
Explain benefit and leave information clearly and handle sensitive employee situations with discretion.
Communicate effectively with multiple parties to resolve benefit, billing, payroll, and leave issues and follow up on outstanding items.

Additional Responsibilities

Assist with special projects, system implementations, open enrollment, process improvements, and other HR or benefits initiatives.
Participate in training and development to maintain knowledge of benefits, systems, and applicable regulations.

Required Skills and Abilities

Strong knowledge of employee benefits administration and benefit plan processes.
Working knowledge of FMLA, PFL, ADA, COBRA, disability, and other applicable leave requirements.
Strong analytical, problem-solving, and organizational skills with attention to detail and accuracy.
Ability to manage multiple priorities, deadlines, and sensitive employee situations.
Strong written, verbal, and customer service skills.
Ability to work independently and as part of a team.
Ability to maintain confidentiality when handling sensitive employee and medical information.
Proficiency with Microsoft Office, particularly Excel, Word, and Outlook.
Experience with HRIS, payroll, and benefits administration systems.
Ability to analyze benefit data, identify discrepancies, and understand benefit terminology, plan designs, and payroll deductions.

Education and Experience

3–5 years of experience in benefits administration, human resources, payroll, leave administration, or a related field preferred.
Experience with benefit billing and reconciliation preferred.
Experience administering FMLA, PFL, disability, or other leave programs preferred.
Experience with HRIS, payroll, or benefits administration systems preferred.
PrismHR experience is a plus.

Physical Requirements