Benefits Accounting Specialist

State of Oklahoma; Oklahoma City (OK); On-site; USD 47,000 - 57,000; Full time

Benefits offered by this job

Retirement plan

Tuition reimbursement

15 days vacation

15 days sick leave

Public Service Loan Forgiveness

On-site gym

Wellness benefits

Generous leave and holidays

Job summary

Oklahoma Health Care Authority is seeking a Benefits Accounting Specialist in Oklahoma City. The role focuses on specialized accounting and auditing of group and policyholder premium accounts, posting payments, reconciling receivables, and addressing discrepancies.

Responsibilities include advising internal stakeholders, maintaining HIPAA confidentiality, and ensuring accuracy and timeliness under EGID rules. Office hours are Monday–Friday, with standard benefits and support options.

Qualifications

• 2 years of bookkeeping or related work with 1 year in reconciliation of insurance or benefits accounts.
• Alternative: 30 semester hours of college including 6 accounting hours per year of experience.
• Bachelor's degree in accounting preferred.

Responsibilities

• Maintain and reconcile group and policyholder premium accounts to reflect payments.
• Post payments from members and payrolls and resolve discrepancies.
• Provide guidance on billing/reconciliation and respond to inquiries.
• Ensure HIPAA and EGID confidentiality; adhere to unit procedures.

Skills

Accounting principles

Auditing standards

HIPAA compliance

Communication

Customer service

Education

2 years bookkeeping

30 sem hours accounting

Tools

Microsoft Excel

Microsoft Access

Job description

Benefits Accounting Specialist

Agency: 807 HEALTH CARE AUTHORITY

Supervisory Organization: EGID

Job Posting End Date: Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Full/Part-Time: Full time

Job Type: Regular

Compensation: $25.432692 / hourly

Why You’ll Love Working Here

At the Oklahoma Health Care Authority (OHCA), your work matters. Every day, our team helps ensure Oklahomans have access to better health and better care. Guided by our core values, Passion for Purpose, Trust & Transparency, Empowerment & Accountability, Best-in-Class, Outcome-Driven, and Servant Leadership , we foster a workplace where people feel supported, respected, and empowered to make an impact. Learn more about OHCA.

Let’s Talk Benefits

We know your great work deserves great support. Here’s a snapshot of what we offer for all eligible employees.

• Generous state-paid benefit allowance to offset insurance premiums.
• A wide selection of insurance plans with no pre-existing condition exclusions.
• Flexible Spending Accounts for health care and dependent care.
• Retirement Savings Plan with employer contributions.
• 11 paid holidays annually.
• 15 days of vacation and 15 days of sick leave in the first year.
• Longevity Bonus recognizing years of public service.
• Public Service Loan Forgiveness eligibility and tuition reimbursement.
• Wellness benefits, including an on-site gym and fitness center discounts.

Job Description

Location: 4345 N Lincoln Blvd, Oklahoma City, OK 73105

Salary: $25.432692 / hour

Work Schedule: Monday – Friday

Primary Hours: 8:00 a.m. – 5:00 p.m.

Agency/Division Information

The Oklahoma Health Care Authority (OHCA) works to ensure Oklahomans have access to better health and better care. The agency’s core values include passion for purpose, trust and transparency, empowerment and accountability, best in class and outcome-driven, and servant leadership. As part of the interview process, candidates may be required to attend an in-person interview at our Oklahoma City office.

Position Purpose

The Benefits Accounting Specialist responsibilities include specialized accounting and auditing work related to the maintenance and reconciliation of group and policy holder premium accounts to reflect payments received for various types of insurance and benefits. Responsibilities will include reviewing, analyzing, recording and reconciling accounts receivable transactions, posting payments received directly from members and various group employer payrolls, responding to inquiries concerning policies and procedures, and advising insurance coordinators, employees and others concerning actions required on various discrepancies, changes or other transactions.

Principal Activities May Include:

• Protect privacy and confidentiality of program participants’ information and comply with HIPAA regulations.
• Recognize and deny forms/requests that are considered to be non‑compliant and produce response letters that adhere to all EGID rules within the required accuracy ranges.
• Post payments accurately within four business days. Reconcile accounts within five business days.
• Process queries, reports, and special projects accurately and within deadlines, adhering to unit procedures and EGID rules.
• Process refund requests, NSF returns, write-offs, and un‑refunds accurately and within specified deadlines, adhering to all unit procedures and EGID rules.
• Process Workflow referrals and daily mail within 5 working days, within the required accuracy ranges.
• Provide timely, accurate, and professional guidance to internal and external customers regarding billing/reconciliation matters and generate the proper correspondence.
• Attend recurring unit/department/division/agency meetings and any mandatory trainings provided by Member Accounts leadership or Human Resources.
• Other duties as assigned.

Knowledge, Skills, Abilities and Competency Requirements

The EGID Benefits Accounting Specialist role requires strong knowledge of generally accepted accounting principles, auditing standards, employee state pension laws, federal COBRA guidelines, and relevant Internal Revenue Code sections. The specialist must possess skills in identifying and resolving discrepancies, accurately processing forms and reports, prioritizing tasks to meet critical deadlines, and maintaining compliance with HIPAA and EGID confidentiality regulations. Effective communication and professional customer service are essential when supporting internal and external stakeholders. These responsibilities align closely with the competencies of Ensures Accountability, by meeting strict accuracy and timeliness standards; Problem Solving, by analyzing account issues and implementing effective resolutions; and Customer Focus, by providing timely, accurate, and professional guidance to customers.

To be considered for this position your application must include a resume/CV with complete work and education history.

Education and/or Experience:

• 2 years of experience in bookkeeping work, insurance eligibility determination or closely related work and 1 year of experience in the maintenance, analysis and reconciliation of insurance or benefits accounts OR
• An equivalent combination of education and experience, substituting the completion of 30 semester hours of college, including 6 hours of accounting for each year of the required 2 years’ experience in bookkeeping work, insurance eligibility determination or closely related work only.

Preference Qualifications Include:

• Bachelor’s degree in accounting or related field
• 2 years of experience with Microsoft Excel, Access, or related database experience
• 2 (two) years of experience in bookkeeping work or closely related work experience
• 2 (two) years of experience in the maintenance, analysis and reconciliation of insurance or benefits accounts

Physical Demands and Work Environment

Work is typically performed in an office setting with climate-controlled settings and exposure to moderate noise levels. In the course of performing job duties, employees are required to speak, stand, walk, and reach with their hands and arms. This position requires extended periods of sitting and daily use of computers and phones. Employees must be willing to complete all job-related travel associated with this position. Being present at the office is an essential function of this position.

Accommodation Statement

The Oklahoma Health Care Authority complies with applicable State and Federal civil rights laws and does not discriminate. All qualified applicants will receive consideration for employment without regard to race, color, sex, religion, disability, age, national origin, or genetic information. If a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact the Civil Rights Coordinator at 405-522-7335.

Notice to applicants:

Please add [e-mail] to the address book or “safe-senders” list in your email. All correspondence will come from this address. Be sure to check your junk folder. If you have questions about the status of your application, you can contact the HR team at 405-522-7093.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Current State of Oklahoma employees must apply for open positions internally through Workday Jobs Hub.

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.