Benefit Specialist (In Office, Milwaukee Area)

Meetings & Incentives Worldwide, Inc.; Town of Caledonia (WI); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

401(k) with profit sharing

Paid holidays

PTO

Job summary

Meetings & Incentives Worldwide, Inc. is seeking a Benefits Specialist to manage day-to-day HR administration, onboarding, employee relations, terminations, benefits, and recruitment for a full-time role. The position reports to the Sr.

Director of People Engagement & Operations and collaborates closely with Payroll. The role requires 5+ years in HR benefits/operations with strong analytical and communication skills; UKG system knowledge is preferred.

Qualifications

• Bachelor’s degree preferred in HR, Business Administration, or related field.
• Minimum 5+ years of experience in HR benefits, operations, people engagement, compliance, and/or training management.
• Strong analytical skills with experience using Word, Excel, and Internet/social media.
• Experience with UKG system is required.

Responsibilities

• Process required paperwork for new hires, onboarding, separations, transfers, terminations, salary increases, leaves of absences, and background/reference checks.
• Maintain personnel and benefits records, ensure compliance with state/federal laws, and support EEO reporting.
• Coordinate benefits enrollment and open enrollment events; audit benefit elections and process carrier invoices.
• Assist payroll and HRIS onboarding; support internal communications on benefits and policies.
• Coordinate office responsibilities and assist with projects to improve organizational processes.

Skills

HR benefits

Operations

Employee relations

Recruitment

Data analytics

UKG system knowledge

MS Word & Excel

Outlook

Education

Bachelor’s degree in HR or related field

Tools

UKG

MS Office (Word, Excel, Outlook)

Job description

Description

Benefit Specialist, People Engagement & Operations

This organized, efficient individual is responsible for the full-time day-to-day human resource administration and hiring activities including but not limited to employee relations, terminations, benefits, and recruitment.

Job Details

Benefit Specialist, People Engagement & Operations

This organized, efficient individual is responsible for the full-time day-to-day human resource administration and hiring activities including but not limited to employee relations, terminations, benefits, and recruitment.

What You Will Do Here

• Process required paperwork according to established procedures for new employees/hires, training, On-boarding, separation processes, transfers, resignations, terminations, salary increases, leaves of absences, create new employee files, reference checks on candidates and background checks on new hires. This position reports to the Sr. Director of People Engagement & Operations but also works closely with Payroll. Responsibilities include, but are not limited to:
• FMLA & Maternity Leave
• Bereavement Leave
• Short Term or Long Term Disability
• Workman's Comp
• Jury Duty / Summons
• Work Release Authorization
• OSHA & Compliance
• FLSA Compliance
• ADA Claim & Compliance
• PTO & PSL Accrual
• Personnel Employment File - Retention, Compliance & Record Distribution Request
• Personnel Medical File - Retention, Compliance & Record Distribution Request
• State & Federal Employment Law Compliance
• Maintain records and support the EEO and affirmative action reporting requirements, federal and state wage and hour regulations
• Process approved employee updates in UKG:
• New Team Member Records
• Employee Change Form (ECF)
• Offers/LOA
• Promotions
• Resignations
• Terminations
• Benefits
• Guidebook & Company Policy
• Benefit Enrollment – New Hire, Qualifying Event & Annual Renewal
• Process new team member from recruiting to onboarding/hired in HIRS
• Internal employee communications such but not limited to benefits, company policies, initiatives, approved personal announcements etc.
• Complete all employment verifications forms and loan requests received (with help from Payroll) as requested
• Maintain all personnel records; in paper form and on the Hub
• Report and record employees address changes and notify necessary vendors
• Completing appropriate new hire employment forms, HRIS onboarding, and benefit information/elections, benefit maintenance of current employees
• Complete benefits Open Enrollment & Qualifying Life programs for health, dental, vision, life insurance, STD, LTD, Worksite and answer staff questions
• Audit Benefit elections monthly and process carrier invoices in ensure proper and accurate payments
• Complete and communicate Summer Sabbatical request upon final approval
• General Office Responsibilities
• Conference Room set-up and cleanliness for client and internal meetings
• Coordinate office and client meeting food & beverage needs
• Yearly record purges
• Coordinate keeping the office "green" (recycling, etc.)
• FedEx Shipping as needed
• Back up phone system - answering and directing calls as needed

What We Expect

Details of these areas are shared during interviews and monthly reviews:

• Cultural Excellence
• Role Level Function
• Emotional Intelligence

What You Will Bring

• Bachelor’s degree preferred in HR, Business Administration, Data Analytics, Organizational/Operational Development, or related field.
• Minimum 5+ years of experience in HR benefits, operations, people engagement, compliance, and/or training management.
• Strong analytical skills with experience using tools such:
  • Word, Excel, and Internet/social media
  • Outlook (email and scheduling)
  • UKG system knowledge
• Excellent verbal and written communication, facilitation, and relationship‑building abilities.
• Demonstrated ability to manage cross‑functional projects and drive organizational improvements.
• Must be detail oriented and pride oneself on 100% accuracy
• Must maintain the highest confidentiality standards
• Be a supportive and an active listener to counsel employees concerning work‑related problems
• Skilled in presentations to groups and in explaining policies and procedures to employees and management

What We Provide

• Competitive salary
• Health, dental, vision, and life insurance offered
• 401K with profit sharing
• Paid holidays
• Accrued time off for vacation and sick leave
• Work inside our corporate office, beautifully located close to Milwaukee

Who We Are

M&IW is a global event management firm specializing in virtual, hybrid, and in-person experiences of all shapes and sizes as well as consulting and enterprise strategies. As an entrepreneurial organization, we place customers at the center of everything we do and prioritize their needs through our core values of quality, agility, flexibility, and innovation. M&IW is a third generation, privately held, certified Women's Business Enterprise (WBE) in business for more than 50 years. Headquartered in Wisconsin, USA, and supported by a remote workforce across the US and in the UK, China, and Brazil.

M&IW provides a portfolio of management services for meetings, events, incentives, conferences, and tradeshows. Those services include Event Management and Design, Event Sourcing, Attendee Registration and Reporting, Event Technology and Production, Creative Services, Event Marketing and Communications, Gifting and Engagement Strategies, Incentive and Recognition Solutions, Group Air Travel, On-Site Execution and Staffing, and Event Analytics. Our consulting and enterprise services include Technology Implementation and Administration, Meeting Policy, Process and Optimization, Third-party Governance, Executive Dashboards and Analytics, and Sustainability Best Practices and Tracking.

Global Headquarters

10520 7 Mile Road, Caledonia, WI 53108 | Phone [phone]

https://www.meetings-incentives.com

M&IW associates are located throughout the US and UK, and in Latin America and Asia Pacific Regions