Bed Placement Specialist

Trinity Health MI; Pontiac (MI); On-site; USD 35,000 - 45,000; Part time

Job summary

Trinity Health MI in Pontiac, MI is seeking a Bed Placement Specialist to facilitate timely and efficient bed assignments based on patient needs. The role requires maintaining an electronic bed tracking board and communication with nursing staff.

Ideal candidates should have a high school diploma or GED and experience with medical terminology and coding. Strong communication and analytical skills are essential for this part-time position with a rotating shift.

Qualifications

• Two years working experience with medical terminology and coding experience.
• Knowledge of anatomy and physiology required.
• Preferred experience as a Registrar.

Responsibilities

• Facilitates bed requests within established timeframe.
• Maintains an accurate bed board and monitors availability.
• Communicates with staff about bed assignments and admission procedures.

Skills

Effective verbal communication

Attention to detail

Customer service orientation

Analytical skills

Proficiency in Microsoft Office

Education

High school diploma or GED

College coursework in Medical Terminology, Medical Coding, Anatomy & Physiology

Job description

Overview

To assist in facilitating timely and efficient bed assignments based on the priority of patient's medical needs and general patient compatibility in collaboration with the Logistics Center's staff and the targeted Nursing unit. The Bed Placement Specialist maintains the electronic bed tracking board for all admissions and transfers within the hospital.

Employment Type: Part time. Shift: Rotating Shift.

Position Qualifications

Education:

• High school diploma or GED required or equivalent.
• College-level coursework with emphasis in Medical Terminology, Medical Coding, Anatomy & Physiology preferred.

Licensure / Certification:

• Not Applicable

Experience:

• Two years working experience with medical terminology, ICD-9-CM coding experience and knowledge of anatomy and physiology. ICD-10-CM coding preferred.
• Two Years Working Experience As a Registrar, Preferred.

Special Skills & Aptitudes

• Highly effective verbal, written and interpersonal communication skills necessary to interact with physicians, physician office staff, patients, families and various staff when processing patient bed assignments and transfers.
• Demonstrated experience working on multiple priorities consecutively and sequentially and meeting quality standards for accuracy, attention to detail, and timeliness.
• Excellent interpersonal service skills to form and maintain positive relationships with customers and other healthcare professionals.
• Analytical skills necessary to prioritize requests according to established procedures and maintain balanced patient census within required time frames.
• Proficient with office equipment and the ability to navigate Microsoft Office and other system software.
• Excellent customer service orientation skills necessary to deal effectively with various levels of hospital personnel, outside customers and community groups.

Duties & Responsibilities

1. Under the direction of the leadership of Logistics Center, facilitates the bed request process within the established timeframe. Provides appropriate communication to Surgery, the Cath Lab and other areas to schedule appropriate patient placement to ensure an excellent patient care experience.
2. Completes pre-admission entry into various Hospital systems to ensure pre-admit patients are on the electronic bed tracking board and implements the paging system as needed and enters assigned beds.
3. Maintains an accurate bed board throughout the day, monitors the electronic bed tracking board for clean available beds and appropriately enters "Clean Next" as necessary to facilitate patient placement. Patient census reconciliation between Patient Management (PM) and the electronic bed tracking board is completed daily.
4. Notifies targeted units of all transfer requests via EPIC. Assists with changes of bed assignment when targeted reports back with an unacceptable bed assignment within 15 minutes of the original notification.
5. Performs online computer data entry (i.e., admissions, out-patient rollovers, in-house transfers, out-patient type changes, reinstatement of patients, physician changes, hospital service changes).
6. Responds to inquiries regarding patient room assignments, bed availability and admission procedures. Continuously communicates with the Nurse Case Manager, the Logistics Center staff, physicians and patients/family members regarding bed availability, admission time and location.
7. Monitors the "No Booking List" in collaboration with the Nurse Case Manager, identifying when physicians have lost admitting privileges in order to inform physicians as necessary.
8. Facilitates the expiration process for Pathology, Medical Examiner's office, family members and funeral home representatives. Receives all Release of Body forms, the Authorization for Performance of Hospital Autopsy forms and the Disposition of Stillbirth forms and checks for accurate completion before releasing a body.
9. Provides bed status report to various hospital management and administration. Hands-off bed placement and expiration report to the incoming shift.
10. Performs other duties as assigned.
11. To perform this job successfully, an individual must be able to perform the competencies/essential functions satisfactorily with or without reasonable accommodation. Disclaimer: The above statements are intended to describe the general nature and level of work being assigned to this job. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of individuals in the job.

Our Commitment

Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.