Bed Placement Specialist

Trinity Health Mid-Atlantic; Pontiac (MI); On-site; USD 25,000 - 30,000; Part time

Job summary

Trinity Health is seeking a Part time Bed Placement Specialist to support bed assignments and transfers in a busy hospital setting. You will maintain the electronic bed tracking board, coordinate with Surgery, Cath Lab, and nursing units, and ensure timely patient placement while upholding high standards of accuracy and patient care.

Responsibilities include pre-admission entry, patient census reconciliation, and responding to bed availability inquiries from clinicians and families.

Qualifications

• High school diploma or GED required; college coursework in medical terminology, medical coding, and anatomy & physiology preferred.
• Two years of medical terminology experience with ICD-9-CM coding; ICD-10-CM coding preferred.

Responsibilities

• Facilitate bed request process within established timeframe and communicate with Surgery, Cath Lab, and other areas for patient placement.
• Enter admissions and transfers into hospital systems and manage the electronic bed tracking board.
• Maintain accurate bed status and reconcile census between PM and bed tracking board daily.
• Notify units of transfer requests via EPIC and adjust bed assignments as needed within 15 minutes.
• Perform online data entry for admissions, transfers, and changes; respond to bed-availability inquiries from staff and families.
• Monitor No Booking List with Nurse Case Manager and inform physicians when admitting privileges are lost.
• Support expiration processes for pathology and autopsy-related forms; ensure form accuracy before releasing a body.

Skills

Verbal communication

Written communication

Interpersonal skills

Attention to detail

Multitasking

Microsoft Office

Medical terminology

ICD-10-CM coding

Education

High school diploma or GED

Medical Terminology coursework

Medical Coding coursework

Anatomy & Physiology coursework

Tools

EPIC

Bed management system

Office equipment

Job description

Employment Type: Part time Shift: Rotating Shift Description: To assist in facilitating timely and efficient bed assignments based on the priority of patient's medical needs and general patient compatibility (sex, diagnosis, age) in collaboration with the Logistics Center's staff and the targeted Nursing unit. The Bed Placement Specialists maintains the electronic bed tracking board for all admissions and transfers within the hospital.

Position Qualifications

• A. Education High school diploma or GED required or equivalent. College-level course work with emphasis in Medical Terminology, Medical Coding, Anatomy & Physiology preferred.
• B. Licensure / Certification Not Applicable
• C Special Skill / Aptitudes Highly effective verbal, written and interpersonal communication skills necessary in order to effectively interact with physicians, physician office staff, patients, families and various staff when processing patient bed assignments and transfers. Demonstrated experience in working on multiple priorities consecutively and sequentially and meeting quality standards for accuracy, attention to detail, and timeliness. Excellent interpersonal service skills in order to form and maintain positive relationships with customers and other healthcare professionals. Analytical skills necessary in order to prioritize requests according to established procedures and maintain balanced patient census within required time frames. Proficient with office equipment and the ability to navigate Microsoft Office and other system software. Excellent customer service orientation skills necessary in order to deal effectively with various levels of hospital personnel, outside customers and community groups.
• D. Experience Two years working experience with medical terminology with ICD-9-CM coding experience and knowledge of anatomy and physiology. If experience not held, #2 in "Education Qualifications" maybe substituted. ICD-10-CM coding, preferred. Two years working experience as a Registrar, preferred.

Duties / Responsibilities

1. Under the direction of the leadership of Logistics Center, facilitates the bed request process within the established timeframe. Provides appropriate communication to Surgery, the Cath Lab and other areas to schedule appropriate patient placement to ensure an excellent patient care experience.
2. Completes pre-admission entry into various Hospital systems to ensure pre-admit patients in the electronic bed tracking board and implements the paging system as needed and enters assigned beds.
3. Maintains an accurate bed board throughout the day. Monitors the electronic bed tracking board for clean available beds and appropriately enters "Clean Next" as necessary to facilitate patient placement. Patient census reconciliation between Patient Management (PM) and the electronic bed tracking board is completed daily.
4. Notifies targeted units of all transfer requests via EPIC. Assists with changes of bed assignment when targeted reports back with an unacceptable bed assignment within 15 minutes of the original notification.
5. Performs on-line computer data entry, (i.e., admissions, out-patient rollovers, in-house transfers, out-patient type changes, reinstatement of patients, physician changes, hospital service changes.
6. Responds to inquiries regarding patient room assignments, bed availability and admission procedures. Continuously communicates with the Nurse Case Manager, the Logistics Center staff, physicians and patients/family members regarding bed availability, admission time and location.
7. Monitors the "No Booking List" in collaboration with the Nurse Case Manager, identifying when physicians have lost admitting privileges in order to inform physicians as necessary.
8. Facilitates the expiration process for Pathology, Medical Examiner's office, family members and funeral home representatives. Receives all Release of Body forms, the Authorization for Performance of Hospital Autopsy forms and the Disposition of Stillbirth forms and checks for accurate completion of forms before releasing a body.
9. Provides bed status report to various hospital management and administration. Hands-off bed placement and expiration report to the incoming shift.
10. Performs other duties as assigned.
11. To perform this job successfully, an individual must be able to perform the competencies/essential functions satisfactorily with or without reasonable accommodation.
12. Disclaimer: The above statements are intended to describe the general nature and level of work being assigned to this job. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of individuals in the job.

Our Commitment Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.

Trinity Health is one of the largest not-for-profit, faith-based health care systems in the nation. Together, we’re 121,000 colleagues and nearly 36,500 physicians and clinicians caring for diverse communities across 27 states. Nationally recognized for care and experience, our system includes 101 hospitals, 126 continuing care locations, the second largest PACE program in the country, 136 urgent care locations, and many other health and well‑being services. Based in Livonia, Michigan, in fiscal year 2023, we invested $1.5 billion in our communities through charity care and other community benefit programs. For more information, visit http://www.trinity-health.org. You can also follow Trinity Health on LinkedIn.