Bailiff/Judicial Specialist (Grade 8)

Yuma County; Yuma (AZ); On-site; USD 28,000 - 39,000; Full time

Job summary

Yuma County seeks a Court Clerk to ensure orderly operation of the courtroom, calendar, and proceedings. The role involves coordinating with counsel, litigants, law enforcement, media, interpreters, and the public while keeping the judge supplied with all necessary files, orders, and exhibits.

You will support jurors and court reporters and manage records within AJACS and JAVS systems. The position requires handling sensitive information with discretion, preparing scheduling tasks, and

Qualifications

• High school diploma or GED required with two years of responsible administrative support and computer experience.
• Pass criminal background checks; COJET accreditation may be required.
• Experience with court processes and AJACS/JAVS preferred.

Responsibilities

• Maintain the courtroom calendar and ensure efficient case flow.
• Assist judges, attorneys, jurors, and the public with documents and information.
• Provide administrative support and handle confidential information.
• Operate AV and court recording systems (JAVS) and review proceedings for accuracy.

Skills

Work under pressure

Effective communication

Interpersonal skills

Calm under pressure

Emergency response

Education

High school diploma or GED

Tools

AJACS

JAVS

Computer skills

Job description

This position is advertised at the minimum hourly rate. Salary will be determined based on education and experience at the time of offer.

NATURE OF WORK

Performs varied tasks that assure the efficient and orderly operation of the courtroom, court calendar, and all court proceedings; provides administrative support, facilitates the flow of courtroom cases and official proceedings, enforces rules in the courtroom.

(Illustrative Only) Manages the courtroom in an efficient manner through coordination of counsel, litigants, victims, law enforcement, the media, interpreters, and the general public; assures that the judge has all files, motions, sentencing documents, exhibits, case status information and other documents from Arizona Judicial Automated Case System (AJACS); performs a wide variety of support tasks for the court; assists jurors, witnesses, attorneys, news media, and others, according to established guidelines, policies, procedures, state statutes, rules, and administrative orders; guards, protects and maintains privacy and security of the jury deliberation room prior to deliberation; guards, protects and maintains the privacy of the jurors during jury deliberation; escorts jurors to lunch, dinner, if required; provides courtroom technology operational support services for multiple systems including; Justice Audio Video System (JAVS) to include and documentation of proceedings designated by the court as JAVS official record; assists the courtroom clerks and court reporters in keeping an accurate record of court proceedings; retrieves court files and reviews for completeness; reviews the AJACS calendar for accuracy.; keeps a daily log of court proceedings; assists in preparing legal orders, sentencing documents, judge’s notes, and paperwork; and assists with scheduling of court hearings; coordinates with the jury commissioner in preparation for jury trials; manages the jury to prevent juror contamination and tampering throughout the duration of the trial and during deliberations; responds to juror needs during trial and deliberation; prepares and/or provides various forms associated with the court process to attorneys; handles sensitive and delicate issues with confidentiality and professionalism; provides clerical services and administrative support; responds to requests for sensitive information; assists with the coordination of cases and people through the court process; coordinates calendars; assists in preparing, updating, and distributing the Court’s calendars; abides by the Code of Conduct for Judicial Employees; performs related duties as required or assigned.

ADDITIONAL REQUIREMENTS

High school diploma or GED; AND two years of responsible administrative support and computer experience; OR, any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved. This classification requires the applicant to pass criminal background checks; a valid Arizona State Driver’s License may be required; Arizona Committee on Judicial Education and Training (COJET) yearly accreditation is required; employees in this classification may be required to obtain specific technical certifications.

Knowledge of

• Applicable State of Arizona statutes, rules, administrative orders, operational policies, and procedures
• applicable Federal rules and requirements
• legal, ethical, and professional rules of conduct
• Yuma County and Superior Court policies and procedures
• Superior Court in Yuma County
• rules of the Judicial Merit System and the Code of Conduct for Judicial Employees
• basic principles and practices of caseflow management, records management, and jury management
• Arizona Judicial Automated Case System (AJACS)
• Jefferson Audio Video Systems (JAVS) digital recording system
• principles of human behavior
• criminal justice system and available community resources
• principles and practices of case and records management
• modern office practices, procedures, and equipment
• legal terminology and court processes and procedures

Skills in

• Working under pressure in a dynamic work environment with changing demands and priorities
• maintaining composure, and working effectively under stressful conditions
• remaining alert at all times and reacting quickly and calmly in emergency situations
• interacting with people of different social, economic, and ethnic backgrounds, including judges, court staff, litigants, attorneys, and the general public
• effectively communicating in written and verbal forms
• operating a personal computer utilizing a variety of software applications
• handling significant problems and tasks that come up simultaneously and unexpectedly

Ability to

• Establish and maintain cooperative working relationships with judges, attorneys, elected officials, court employees, stakeholders, users of the court’s services, and the public.

Physical Demands and Working Environment

Work is performed in a standard office environment and Court facilities.

EOE/AA/ADAAA/M/F/V/D DRUG FREE WORKPLACE