Judicial Assistant to Judge Whitaker

J.B. Hunt Transport Services, Inc.; Mesa (AZ); On-site; USD 48,000 - 78,000; Full time

Benefits offered by this job

Paid time off

Public holidays

Health insurance

Retirement plans

PSLF loan forgiveness

Job summary

The Superior Court of the Judicial Branch of Arizona in Maricopa County is seeking a Judicial Assistant/Courtroom Assistant to support day-to-day Family Court operations. You will manage calendars, coordinate hearings, and liaise with judges, commissioners, attorneys, and litigants with discretion and professionalism.

Ideal candidates bring 3 years of admin experience, court system knowledge, and excellent written and verbal communication.

Qualifications

• High School diploma or GED required.
• Three years of administrative experience required.
• Experience in court systems, law offices, or other legal settings preferred.
• Knowledge of court policies, procedures, and document processing.
• Ability to interact professionally with judges, commissioners, and attorneys.

Responsibilities

• Provides administrative support to the assigned Judge, Commissioner or Division Administration as a Judicial Assistant and/or Courtroom Assistant.
• Prepares and maintains daily court calendars, sets hearings and trial dates, and processes motions.
• Arranges interpreters, court reporters, and special assignments as needed.
• Reviews case files for completeness and contacts parties for missing information.
• Prepares information for Judge’s/Commissioner’s review prior to hearings.
• Manages courtroom readiness, gathers parties, and directs calendar flow.
• Input hearing outcomes into the court database and supports court administration.
• Transcribes letters, memoranda, and jury instructions as requested.

Skills

Verbal communication

Written communication

Organization

Customer service

Education

High School diploma or GED

Tools

MS Outlook

Word

Excel

iCIS

OnBase

eFile

OneDrive

SharePoint

Job description

Posting Date

09/03/26

Application Deadline

09/09/26

Pay Range

Min - Mid - Max
$47,840.00 - $62,920.00 - $78,000.00

The expected ENTRY pay range for this position based on experience and equity within the Judicial Branch is $50,065.60 to $54,080.00 annually.

This position is Exempt under the FLSA.

What We Offer

We offer generous paid time off, paid sick leave, and 10 paid holidays! We have affordable medical, dental, and vision insurance, and our employees are entitled to coverage by one of several State-sponsored retirement pension plans, our employee assistance program, and wellness incentives. Additionally, our employees have the option of life insurance, disability, a group legal plan, and pet insurance. Under the current guidelines for the Public Service Loan Forgiveness (PSLF) Program, the Maricopa County Superior Court is a qualifying employer. Therefore, any full time Judicial Branch employee, who meets other eligibility criteria may be eligible for loan forgiveness under this program. Click here to learn more!

Job Type

Unclassified - Judicial

Department

D800 Superior Court

About the Position

Judge Joshua Whitaker seeks a JudicialAssistantwho is a highly-skilled problem solver who can juggle competing priorities, demonstrate exceptional organization skills, and navigate sensitive issues with diplomacy all in support of the day-to-day activities of the Family Court department. The ideal candidate has excellent communication skills, attention to detail, a positive attitude, and a willingness to contribute to the overall success of the Judicial Branch.

About The Superior Court:

The Superior Court of the Judicial Branch of Arizona in Maricopa County is dedicated to providing a safe, fair and impartial forum for resolving disputes, enhancing access to our services, and providing innovative, evidenced-based practices that improve the safety of our community and ensure the public’s trust and confidence in the Judicial Branch. The Superior Court in Maricopa County, one of the largest, most innovative and progressive trial courts in the nation, seeks innovative individuals to join our team who will embrace our vision of_excellence and the principles inherent in the Rule of Law…every person, every day, every time._We fulfill these principles through a culture that values fairness, respect, integrity, innovation, and safety.

Position Qualifications

We recognize your time is valuable, so please apply if you meet the following required qualifications:

Education:

• High School diploma or GED

Experience:

• Three years of administrative experience

OR

Combined Education And Experience Qualifications:

• Experience as a Bailiff/Courtroom Assistant or Judicial Clerk Senior within the Maricopa County Superior Court may substitute for the experience requirement.
• Completion of an accredited legal secretary or paralegal training program or certification, may substitute for two years of experience.
• An equivalent combination of post-secondary education may substitute on a year-for-year basis.

Our Preferred Candidate Has:

• Experience working in a court system, law office, or other legal setting.
• Experience with court procedures, legal terminology, and the legal requirements for processing court documents.
• Experience interacting with judges, commissioners, or attorneys.

Knowledge, Skills, And Abilities:

Knowledge Of:

• Court policies and procedures, legal terminology, office procedures and practices, and the legal requirements for processing court documents.
• Principles and processes for customer service standards and procedures.

Skill In:

• Verbally communicating with others to convey information effectively.
• Communicating effectively in writing as appropriate for the needs of the audience.
• The use of computer applications and software such as MS Outlook, Word, Excel, iCIS, OnBase, and eFile., OneDrive, SharePoint
• Standard office equipment such as: multi-line telephone system, fax machine, and copier.

Ability To:

• Understand and follow quickly and accurately brief oral and written instructions.
• Make sound decisions in accordance with regulations, policies and procedures.
• Maintain a court calendar and work effectively with judges, commissioners, attorneys, court personnel, and the public.

Essential Job Tasks

(This is not an all-inclusive list of all job duties that may be required; employees will be required to perform other related duties as assigned.)

• Provides all administrative support to assigned Judge, Commissioner or Division Administration as a Judicial Assistant and/or Courtroom Assistant.
• Prepares, maintains, and revises daily court calendars, including: setting hearings/trial dates and processing motions.
• Arranges for interpreters, court reporters, and special assignments as necessary.
• Reviews case files for completeness; contacts interested parties for missing information.
• Prepares information for Judge’s or Commissioner’s review prior to hearings.
• Prepares courtroom, gathers all parties for hearings, directs when cases will proceed to courtroom, and manages calendar flow.
• Assists in case flow management with daily input of hearing outcomes into the court database.
• Handles a variety of requests, inquiries, and complaints from litigants, the public, lawyers, judges and other court personnel.
• Transcribes a variety of letters, memoranda and jury instructions when requested.
• Provides administrative support for Court Administration, including providing coverage, customer assistance, answering phone calls, and reviewing Cal-Acti reports.

Working Conditions

While performing the duties of this job, the employee is regularly required to speak clearly and hear; see details of objects that are less than a few feet away; sit for long periods of time; stand, walk, use hands to finger handle or feel; reach with hands and arms; and occasionally push, pull or lift up to 20 pounds.

Additional Information

Judicial Branch Human Resources reserves the right to move forward candidates based on the information provided directly on the application. The hiring authority will select the successful candidate based on departmental needs.

Typically, successful candidates are hired at a salary rate up to the midpoint of the range, based on applicable experience, internal equity, and budgetary allowances.

All Judicial Branch offers of employment and continued employment are contingent upon passing a thorough background and/or fingerprint check. Applicants must completely and fully answer any questions regarding felony and misdemeanor convictions including any convictions that have been expunged or set aside. Failure to include criminal history information is grounds for termination of an offer and employment. A conviction may not automatically disqualify an applicant.

The Judicial Branch of Arizona in Maricopa County participates in the State Retirement systems ASRS or PSPRS. As such, mandatory membership for all full-time employees includes payroll deducted contributions consistent with each retirement system’s requirements. The current contribution rate for ASRS is 12.27% and the current contribution rate for PSPRS is 5.84% and up for the defined contribution plan and 8.82% for the defined benefit plan. For more information about contributions and benefits of these plans visit https://www.azasrs.gov/ or https://www.psprs.com/corrections-officer/.

Judicial Branch facilities are located throughout Maricopa County. This position may be reassigned to other locations. Assignments will be made based upon the needs of the department.

The Judicial Branch in Maricopa County is an EEO/ADA Reasonable Accommodation Employer.