Background Verification Analyst

Entrata; Northern (KY); Hybrid; USD 43,069,000 - 66,188,000; Full time

Benefits offered by this job

Remote/hybrid options

Medical/dental/vision coverage

HSA/FSA options

401(k) with employer match

Wellness programs

Job summary

Entrata is seeking a Background Verification Analyst to carry out manual criminal reviews and develop expertise in consumer rights and disputes. You will help clients understand screening results while ensuring compliance with federal/state laws in a fast-paced environment.

Responsibilities include reviewing records, maintaining software proficiency, handling client inquiries by phone and email, and delivering timely updates to stakeholders.

Qualifications

• Strong attention to detail and ability to work in a fast-paced environment.
• Quick adaptability to new processes and procedures.
• Excellent verbal and written communication skills.
• Ability to follow established rules and regulations.
• Professional attitude with the ability to collaborate effectively.
• Capability to manage and de-escalate high-stress conversations over the phone.
• Willingness to learn and accept coaching.

Responsibilities

• Review and analyze criminal records to assess applicant eligibility and mitigate risks for clients.
• Develop expert knowledge of screening software and maintain compliance with Fair Credit Reporting Act (FCRA) regulations.
• Manage and respond to inquiries from clients and consumers via phone and email.
• Provide guidance to clients and consumers on the next steps in the screening process.
• Deliver accurate and timely updates on open tasks to relevant stakeholders.
• Assist peers and co‑workers with workload management and problem resolution.
• Participate in ongoing training sessions and team meetings.

Skills

Attention to detail

Adaptability

Verbal & written communication

FCRA compliance

Client communication

Education

Bachelor's degree preferred

Job description

Since 2003, Entrata has evolved from a visionary, student‑led startup into a global leader in AI‑driven property management technology. Today, we power the industry's most essential operating system, serving owners and residents worldwide through a comprehensive suite of intelligent leasing, payment, and communication tools powered by cutting‑edge AI. With a proven track record of sustained growth and a global team of more than 2,200 employees, we offer the rare combination of established stability and high‑velocity innovation. Recognized by the Silicon Slopes Hall of Fame and the Utah Business Fast 50, Entrata fosters a culture of radical transparency and entrepreneurial energy. At Entrata, we create an environment where different perspectives are valued and respected. Those perspectives challenge assumptions, strengthen our decisions, and raise the bar as we reshape the global living experience through AI‑powered solutions.

The Background Verification Analyst is responsible for accurately executing the manual criminal review process and developing expertise in consumer rights and disputes. This role plays a key part in assisting clients in understanding and utilizing screening report results while ensuring compliance with federal and state consumer reporting regulations. The analyst must be highly motivated, detail‑oriented, and organized, with strong communication skills and the ability to work in a fast‑paced environment.

Responsibilities

• Review and analyze criminal records to assess applicant eligibility and mitigate risks for clients.

• Develop expert knowledge of screening software and maintain compliance with Fair Credit Reporting Act (FCRA) regulations.

• Manage and respond to inquiries from clients and consumers via phone and email.

• Provide guidance to clients and consumers on the next steps in the screening process.

• Deliver accurate and timely updates on open tasks to relevant stakeholders.

• Assist peers and co‑workers with workload management and problem resolution.

• Participate in ongoing training sessions and team meetings.

Essential Functions

• Analyze and review background check data with accuracy and efficiency.

• Communicate effectively with clients and consumers regarding screening results and processes.

• Maintain compliance with legal and regulatory guidelines, including FCRA requirements.

• Work within strict deadlines and service‑level agreements.

• Ability to prioritize tasks effectively by meeting deadlines and managing workload efficiently.

• Maintain professional interaction with internal and external stakeholders

• Ability to work in a fast‑paced and high‑stress environment

Minimum Qualifications

• Strong attention to detail and ability to work in a fast‑paced environment.

• Quick adaptability to new processes and procedures.

• Excellent verbal and written communication skills.

• Ability to follow established rules and regulations.

• Professional attitude with the ability to collaborate effectively.

• Capability to manage and de‑escalate high‑stress conversations over the phone.

• Willingness to learn and accept coaching.

Preferred Qualifications

• Experience handling sensitive information preferred.

• Previous experience managing difficult conversations and delivering unfavorable decisions preferred.

• Experience in the multi‑family housing industry preferred.

• Bachelor’s degree preferred.

AI Operational Fluency

• AI Integration: Utilize company‑approved GenAI tools to accelerate high‑value deliverables.

• Strategic Oversight: Exercise critical judgment as the "Human-in-the-Loop," by auditing AI outputs for factual accuracy, brand alignment, and the removal of hallucinations.

• Data Governance: Ensures no proprietary or Personally Identifiable Information (PII) data is exposed to unauthorized models.

• Prompt Competency: Demonstrates the ability to craft clear, context‑rich prompts to achieve consistent, high‑quality results across various business domains.

$15.05 - $23.08 an hour

This band covers the full salary range for the role. Your offer within this range will depend on factors like experience, skills, and internal equity.

Benefits

• Flexible and transparent culture with remote and hybrid work options, generous vacation time, and frequent company recharge days for work‑life balance.
• Comprehensive medical, dental, and vision coverage, including fertility benefits, available for eligible employees and their families.
• HSA/FSA options and employer‑paid disability benefits provided for eligible employees.
• Access to 401(k) or similar retirement plans with employer matching for eligible employees, ensuring long‑term financial security.
• Wellness initiatives promoting physical and mental well‑being, access to an onsite gym at HQ, gym memberships, mental health resources, wellness challenges, and employee assistance programs.
• Entrata Cares programs offers opportunities for volunteerism, charity events, and giving back to our community.
• Exclusive Previ cell phone plan and discounts on services or local business partnerships for additional employee benefits.
• Bi‑annual swag drops for employees

Currently, Entrata hires in Arizona, Idaho, Utah, Wyoming, Texas, North Carolina, Florida, Georgia, South Carolina, Ohio, Pennsylvania, and Illinois for Exempt roles and Arizona, Idaho, Utah, Wyoming, Texas, North Carolina, and Florida for Non‑Exempt roles.

Entrata is dedicated to creating a workplace where a diverse and inclusive team thrives in an environment free from discrimination. We provide equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, protected veteran status, or any other applicable characteristics protected by law.

It’s a great place to work! Will you join us?