Back Office Specialist

Caely Renewables; Houston (TX); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Health insurance

401K

Gym membership

Job summary

Caely Renewables seeks an experienced Back Office Specialist to support energy and environmental commodity transactions across renewable power, gas, and related markets. You will coordinate contract execution, manage trade confirmations, oversee settlements and invoicing, reconcile positions, and assist with accurate reporting.

The role requires strong Excel skills, attention to detail, and the ability to work with traders, counterparties, and registries while maintaining compliance and controls

Qualifications

• Bachelor’s degree in business administration, finance, energy management, environmental studies, or a related field.
• At least 3 years of experience in Operations, Trade Support, Settlements, Logistics, Contract Administration, or Back Office within energy/environmental commodities, utilities, renewable energy, or trading.
• Coordinate and oversee the settlement process for renewable gas, power and environmental transactions, including invoicing and reconciliation.
• Strong understanding of contract administration, settlements, invoicing, reconciliations, and controls.
• Experience with environmental attributes, renewable energy certificates, GO/GOs or carbon instruments is preferred.
• Ability to manage complex contracts and maintain accurate records in trading systems.
• Advanced proficiency in Microsoft Excel and reporting tools.
• Strong analytical, problem-solving, and process improvement skills.
• Ability to work independently with multiple priorities and deadlines.
• Excellent organizational, communication, and stakeholder management skills.
• Fluent in English; additional languages are a plus.

Responsibilities

• Coordinate contract execution and manage trade confirmations.
• Oversee settlements and invoicing processes and reconcile positions.
• Support accurate transaction reporting across renewable power, gas and related markets.
• Maintain inventory records and monitor contractual obligations.
• Coordinate environmental attribute transfers and ensure regulatory compliance.
• Support teams with data and system-driven process improvements.

Skills

Excel

Stakeholder management

Analytical thinking

Communication

Education

Bachelor’s degree in business administration, finance, energy management, environmental studies, or a related field

Tools

Microsoft Excel

Reporting tools

Job description

The Candidate

We are seeking an enthusiastic and committed administrative expert who is experienced in working in a commercial trading environment. You have an affinity with commodities, and you love to ensure a perfect operational process. You have a sharp eye for detail, but you are also able to keep oversight. The ideal candidate should be confident, but open to direct feedback and preferably have a comprehensive understanding of environmental commodities (carbon, (bio)fuels, (renewable) power and gas markets).

The Role

As a Back Office Specialist – Renewable Power & Gas, you will play a key role in ensuring the smooth and efficient execution of energy and environmental commodity transactions. You will be responsible for supporting the full trade lifecycle across renewable power, gas, environmental certificates, and related commodity markets.

Working closely with traders, counterparties, utilities, producers, network operators, registries, and customers, you will coordinate contract execution, manage trade confirmations, oversee settlements and invoicing processes, reconcile positions, and support accurate transaction reporting.

In addition, you will help maintain inventory records, monitor contractual obligations, coordinate environmental attribute transfers, and ensure compliance with internal controls and regulatory requirements. Your analytical mindset and attention to detail will contribute to informed decision-making and operational excellence across the organization.

The Requirements

• Bachelor’s degree in business administration, finance, energy management, environmental studies, or a related field.
• At least 3 years of experience in Operations, Trade Support, Settlements, Logistics, Contract Administration, or Back Office functions within energy, environmental commodities, utilities, renewable energy, or commodity trading environments.
• Coordinate and oversee the settlement process for renewable gas, power, and environmental commodity transactions, including invoice verification, payment processing, delivery tracking, registry transfers, and reconciliation of contractual obligations.
• Strong understanding of contract administration, trade lifecycle management, settlements, invoicing, reconciliations, and operational controls.
• Experience working with environmental attributes, renewable energy certificates, guarantees of origin, carbon instruments, or environmental registries is preferred.
• Ability to manage complex contractual agreements, verify transactional data, and maintain accurate records in trading and operational systems.
• Advanced proficiency in Microsoft Excel and reporting tools.
• Strong analytical, problem-solving, and process improvement skills.
• Ability to work independently while effectively managing multiple priorities and deadlines.
• Excellent organizational, communication, and stakeholder management skills.
• Fluent in English; additional languages are a plus.

The Offer

• Inspirational work environment in the fastest growing commodity sector
• Competitive salary and bonus plan
• Personal development program
• 18 paid vacation days, plus 10 national holidays.
• Health insurance coverage.
• 401K plan after 2 months with Caely.
• Life Time gym membership included.

Disclaimer

As part of our hiring process, you will be invited to our office to meet the team and your prospective manager.

Caely only publishes job vacancies through our official platforms: LinkedIn (Caely Renewables: Overview | LinkedIn) and website (Home - Caely Renewables). All communication from Caely will be from a @caely.com email address only. Caely is not affiliated in any way to third party recruiters unless authorized.